Key 7+ staff meeting - Virginia Commonwealth University
Key 7+ staff meeting 16 March 2008
Agenda
Program (ASM-P, Scribe, SPLs)
What information do we want to collect on Our Fellow Scouters (OFS), when they register?
SPL: silly songs, gifts
Website issues
Are we doing a re-commitment ceremony?
I have not progressed on the Council Strip idea, talking with NYLT staff
I will need help in finalizing the Wood Badge Handbook (for OFS)
Support (ASM-S, fQM)
Syllabus to staff
Inventory of “stuff”
Food planning for SDMs
Copy machines, audio-video
Guides (ASM-TG, youth staff)
? Guides to meet before the orientation meeting?
Time line
Orientation meeting agenda
Upcoming personal conflicts (vacations)
Recruiting
Flyers are on what web-pages?
Super Saturday
Other opportunities? The ‘harder’ districts? TDC roster
Other
Concerns?
Time line
[pic]
Staff
[pic]
Orientation Meeting
Council Service Center, Wednesday 21 May 2008.
Uniform of the day: (Activity Uniform) Course shirt, Course hat, Scout trousers
Bring: Any of the following you have from prior courses: shirts, hat, course patches, totems
Syllabus
Your personal calendar
Course patch design ideas (on 8x10 sheet of paper)
Bring: snack
6:00-6:30pm Eat?, Socialize (Tom, Nancy setup)
1) Opening (Bill) 6:30
2) Welcome, expectations (Chuck)
Everyone is responsible for the whole syllabus (except TGs, where this is only 90% true)
a) Vision
Positive role model, Oath/Law, Satisfaction of Our Fellow Scouters (AKA “participants”)
Staff project prepared by TGs
b) Staff Positions
listing of people and their positions
3) Staff introduction exercises (John)
a) Introduce yourself
b) Start Stop Continue introduction
To be handed in at the end.
4) Program (Al)
a) Syllabus changes
Spirit and intent. Spiritual issues.
b) Presentation topics handed out-Who does what
Days until … events
Consider: We want to get AWAY from PowerPoint and TOWARDS active learning (see your TDC notes)
Note: Wood Badge Handbook will be handed out
Resolve calendar questions
c) Presentation prep teams
We insist on Great Presentations
Small groups to ensure that the first time the “full staff” sees a presentation, it will require, at most, small tweaks
d) Team Breakouts
i) ASM-TG will meet with TGs to establish a common calendar
ii) ASM-TG will get TGS to begin developing ideas for staff project
e) ? Course Overview presentation by Chuck?
Break
f) Communication: eMail, webpage, phone
5) Recruitment (Chuck)
a) Venturers
6) Admin issues (Tom)
a) Syllabus and Admin Guide and Course DVD
b) Staff fee
c) Medicals
d) Uniform, shirt/hat, red jacket, nametag, staff flag
Mechanism for purchasing ScoutStuff
e) Other issues
7) ‘round the room: Questions, Comments, Concerns (Al)
a) Start Stop Continue reflection
b) Reminder of next meeting(s)
8) Scoutmaster’s Minute (Chuck) 9:28
9) Gilwell (Bill) 9:29
10) List of Handouts:
a) WB handbook
b) Presenter list
c) TDC presentation styles
d) DVD homework for staff
e)
Looking ahead to SDMs
At SDM1 (21 June all day at Svc Center)
1) Staff introduction exercises (John)
Who Me Game
2) Course Connections
“take home message” emphasized at the end of each presentation
(yes) we will be going thru the Stages of Team development
Ticket training, including post-course issues
3) Discussion of staff-gifts
4) Review: Gathering (Cub) activities, Blue and Gold, crossover
5) Presentations
a) Values, Mission and Vision
b) Front end alignment
c) Inclusiveness
d) Stages of team development
e) Who will do: Conservation project
6) Scribes/Tech review how paper and presentation will happen
7) Final decision on shirt, hat, patch, flag, … whatever
8) Meds, fees due
9) Review Rockets, Game Show, and Win all You Can
10) Review Day 1, 2, 3 schedule
11) ‘round the room: Questions, Comments, Concerns (Al)
a) Start Stop Continue reflection
b) Reminder of next meeting(s)
12) Back to Gilwell (Bill)
13) Scoutmaster’s Minute (Chuck)
At SDM2 (25-26 July at Svc Center)
1) Final presentations due to Bennie
2) Rehearsals
a) Gathering (Cub) activities
b) Opening Gilwell
c) Blue and Gold, crossover
3) Presentations
a) Instructional worship
b) Leading Teaching EDGE
c) Leading Change
d) Project Planning
e) October Sky?
f) Valuing people/leveraging diversity
4) Round robin assignments
5) Review Day 4,5,6 schedule
6) ‘round the room: Questions, Comments, Concerns (Al)
a) Start Stop Continue reflection
b) Reminder of next meeting(s)
7) Back to Gilwell (Bill)
8) Scoutmaster’s Minute (Chuck)
At SDM3 (22 August 2008 at Cub Camp)
1) Presentations
a) Staff (TG) project
b) Instructional Campfire
c) Leaving a Legacy
d) TG patrol presentations (all three)
e) Coaching and Mentoring
f) Self Assessment
g) Summary Session
h) Tickets
2) Course Logistics
a) Physical Arrangements
b) Quartermaster
c) Scribe
d) Technology
3) Health and Safety Issues
4) Venturing LNT review
5) ASM-Support and QM issues
6) (brief) Schedule review
7) ‘round the room: Questions, Comments, Concerns (Al)
a) Start Stop Continue reflection
b) Reminder of next meeting(s)
8) Back to Gilwell (Bill)
9) Scoutmaster’s Minute (Chuck)
Notes to self
Need staff info from:
Tom J, Jim R, Sheila N, Joe O, Phil V
Fears, concerns
Bennie Good has 5 weeks of scout events planned. Hasn’t confirmed dates
Geoff: “Someone suffering from physical ailments and not telling anyone they are suffering until they are in serious, debilitating pain, as was the case in my course.”
John: “Roman Catholic - Weekly Mass is a must; options are Sat. eve at 5:30, Sunday morning, or Sunday at 5pm. I believe we need to be considerate of this requirement, which has not been accommodated in our schedule. Provide a van for first Sun. Mass?”
Note: Mike Lynch will not be at SDM1
LDS: Scott Davis and Brad Brewer (w Lloyd)
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