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H06-059 – Procedure

August 1, 2006

|TO: |Area Agency on Aging Directors |

| |Division of Developmental Disabilities (DDD) Regional Administrators |

|FROM: |Bill Moss, Director, Home and Community Services Division |

| |Linda Rolfe, Director, Division of Developmental Disabilities |

|SUBJECT: |Homecare Agency Contract Monitoring Report |

|Purpose: |To release the revised standardized Contract Monitoring Report used by all Area Agencies on Aging (AAAs) when |

| |monitoring contracted homecare agencies. |

|Background: |A standardized monitoring report form for all AAAs to use when monitoring contracted homecare agencies was |

| |implemented statewide January 1, 2005. Following one year’s use, Aging and Disability Services Administration|

| |and AAA contract managers met in April 2006 to review the monitoring report form. Minor revisions to the |

| |Contract Monitoring Report were recommended. |

| | |

| |DSHS will be monitoring agencies that have a homecare contract only with DDD utilizing the same format. |

|What’s new, changed, or |This homecare agency Contract Monitoring Report form replaces the previous form as referenced in Policy & |

|Clarified: |Procedure Manual Chapter 6. |

| |Removal of duplications |

| |Additional statutes cited where appropriate |

| |The Contract Monitoring Report has also been revised into a separate monitoring report for use with homecare |

| |agencies that DDD will be monitoring. |

|ACTION: |AAAs will begin using the revised Contract Monitoring Report for all homecare agency monitoring visits. DDD |

| |will begin using the DDD version of Contract Monitoring Report for DDD Only Contracted Homecare Agencies. |

| |Implementation date is August 1, 2006. |

|Related |HCS Management Bulletin H04-096 |

|REFERENCES: |DOH Licensing WAC 246-335 |

| |P&P Manual Chapter 6 |

|ATTACHMENT(S): |Homecare Monitoring Tool |

| |[pic] |

|CONTACT(S): |Brent Apt |

| |AAA Specialist |

| |State Unit on Aging |

| |360-725-2560 |

| |aptbr2@dshs. |

| | |

| |Beverly Lord, HCS Program Manager |

| |360 725-2536 |

| |lordb@dshs. |

| | |

| |Debbie Johnson, DDD Program Manager |

| |360-725-3525 |

| |johnsda2@dshs. |

| | |

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