TERRY SANFORD INSTITUTE OF PUBLIC POLICY



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MPP Professional Development Fund Guidelines

August 2020 to June 2021

Professional Development Fund Basics:

The MPP Professional Development Fund is a limited allocation of funding to assist MPP students in attending events that enhance their professional careers—conferences, workshops, Duke Nonprofit Management Certificate Courses, interviews for fellowships. The amount of funds provided each year is limited and finite, and available on a first come, first serve basis. This year, the fund will reimburse up to $300 per student per year to attend approved professional development activities. Sanford Career Services will administer this fund.

Professional Development Fund Administration:

• The Funding year will be August 1 through June 30.

• Sanford Career Services will administer the fund on a first come, first serve basis. When funds are exhausted, no further applications will be accepted.

• Apply for funding BEFORE the event. Students may apply for funding as soon as s/he is aware of an event. For example, since the fund is first come, first serve, one may (and should, if possible) apply for money in the fall for an event in May.

• Funds are provided on a reimbursement basis and directly deposited if you are on Duke payroll. Original receipts are required.

• If a request does not meet the normal guidelines, the Assistant Dean for Career and Professional Development and the Director of Graduate Studies will determine whether an activity is eligible.

Professional Development Fund Eligibility:

• The fund is available to two-year MPPs or to joint degree students in their full MPP year(s).

• The fund money can be used to cover: presentation of papers, conferences, travel expenses, lodging, food, workshops or continuing education expenses, the non-profit management certificate program (run through Duke’s Continuing Education School), CASE at Fuqua’s Global Consulting Practicum, and other professional development activities as approved by Sanford Career Services. The activities, conference, or certificate must be of professional value, unavailable at Sanford, and have no other source of funding available.

• The fund cannot be used for internship or Master’s Project expenses, however, students can pursue funding from the Internship Fund and MPP Program Office, respectively, for these purposes.

• Applications for funding will not be accepted retroactively (i.e., after the event has taken place).

• Applications can be picked up from and returned to the Sanford Career Services Office, or you can print out the second page of this handout and bring it in person.

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MPP Professional Development Fund Request Form

****Please read important reimbursement procedures below****

Be sure to complete the Professional Development Funding Request Form in its entirety.

Failure to complete the form correctly will delay our office being able to award your funding.

Name: ______________________________________ Duke Unique ID: _____________________

Graduation Date: _______________________________ Email:_______________________________

Reason for Application:  Conference  Non-Profit Management Course(s)  Other

If Conference:

Conference Name: _________________________________________________________________________

Location & meeting date(s): _________________________________________________________________

*please include a conference/meeting brochure or webpage identifying conference name, date(s), and location.

If Non-Profit Management Course(s):

Course Name(s): ____________________________________________________________________________

Location & meeting date(s): ___________________________________________________________________

If Other Professional Development Activity, Meeting or Workshop:

Name: _____________________________________________________________________________________

Description: ________________________________________________________________________________

Location & meeting date(s): ___________________________________________________________________

*please include a brochure or other documentation identifying the event, date(s) and location.

Student Signature: ____________________________________ Date: _________________________________

Due to recent accounting changes within Duke University, reimbursement procedures have changed. It is imperative that you have original receipts for any and all expenses for which you are requesting reimbursement. The following list indicates the type of backup required to receive reimbursement.

Air/rail/bus-original ticket stub or receipt if ticketless travel Registration fees-conference receipt or cancelled check

Rental car-original receipt or contract Meals-original receipts

Hotel/motel-original detailed folio Other expenses-original receipts

Upon completing your trip or course, please provide all of your receipts to the Sanford Career Serves Office. You will be notified via email when your expense form is ready to be signed (this will be an online form); timeliness in signing this form will ensure a timely reimbursement.

If you are on the Duke payroll, your check will be directly deposited. Otherwise, you will receive instructions for picking up the check. Your reimbursement check will normally be available within 14 business days after you sign your expense form, but it could take up to 8 weeks, so plan accordingly.

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