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Duties of Club OfficersPresidentIs charged with ensuring that the club supports our MissionUnderstands the importance of her role to motivate, manage and move forwardRealizes that her responsibilities cannot be accomplished without the participation and commitment of others and therefore facilitates teamwork and employs the expertise and talents of ALL membersEvaluate projects which the club chooses to do - does the program improve the lives of women and girls; does the program advance the goals of SIA Strategic Plan; are club members enthusiastic about the program; is this program still meeting the needs of women and girls in the community?Utilize the club email account and reply to all correspondence sent to youEstablish membership growth plans for the club?Orientate new membersCreate leadership opportunities within the clubPromote public relations in fundraising, programs at all timesUse SIA logo and tag line whenever possibleEnsure members familiarity with SIA strategic plan, vision, and mission.Remain in good standing with SIA and RegionPreside at all meetingsPrepare an Agenda prior to meetingsBegin and end meetings on timePromote good ideas, involve all members and strive for equalityDevelop a support network and use itAppoint committee chairsCreate a budgetAttend Region Conference, Leadership, District Meetings and PRTMeet all deadlines imposed by SIA & Region?Seek knowledge of Region and Federation projectsOversee all committeesAsk for opinions and suggestionsFollow up with fellow officers and committee chairsCall on District leadership; a District Director or the Region Board for help if neededKeep a sense of humorHave confidence in yourself, you can do this!Vice PresidentAssume the role of President in trainingIn absence of the President, the Vice President shall preside of meetingsAssist in program meetings and or club directory at the direction of the PresidentAssist the President as directed?Attend Region Conference, Leadership, District Meetings and attend the PRT in the absence of the President?Prepare for leadership role of President for the next term of office, ask questions and learn all that is possible in this termTreasurerPerform duties as set forth in your club bylawsReceive, record and deposit all fundsFurnish financial reports as required?Prepare statements of income and disbursements for the fiscal year, and arrange for an annual review of the club's booksPay bills for authorized expenditures (those provided in your club budget)Obtain Board approval for payment of bills not covered in the budget (Refer to Club Bylaws)Send notices of financial obligations to club members (dues or assessments)Provide a monthly report for the President and Board of members whose financial obligations have not been metOrder supplies from SIA Headquarters as neededPrepare and file tax reports Form 990 (Due in November of each calendar year)Send out IRS form 1099 to those eligible award recipients?Report any membership changes - Form 5008 & 5008R for new and any reinstated members, Form 5010 for transfers, terminations and other information changes to both SIA headquarters and the Region, along with appropriate dues when applicable.Adopt an Annual Budget along with the President and other members of the boardAttend Region Conference, Leadership, District Meetings?Perform any other duties as set forth in the club bylawsSecretary and/or Corresponding SecretaryBe present at all business and board meetingsKeep the minutes of the previous meetings. Keep accurate records and carefully record of both proceedings. Use care to record the seven essential matters that must be covered in all Minutes as specified by Roberts Rules of Order Newly Revised for good parliamentary procedure.The kind of meetingThe name of the groupThe date and place of the meetingWhether the regular presiding officer and secretary were present, or, in either’s absence the name of the substituteWhether the minutes of the previous meeting were approvedAll main motions, points of order and appeals- whether sustained or lost- and all other motions that were not lost or withdrawnThe hours of the meeting.Board minutes usually reflect the names of board members who were present and those who were absent.Submit to the Club minutes of the club business meetings and any recommendations from the Board of Directors?Maintain a roll of membership.Send out notices and correspondence that do not fall under the responsibilities of other officers or as requested by the Club PresidentAttend Region Conference, Region Leadership trainings, and District MeetingsIn the absence of the president, president-elect, and vice presidents, the secretary calls meetings to order at the designated time and presides until the election of a temporary chair.Corresponding SecretarySend out notices of meetings and communications that have been ordered by the club or established by customKeep track of general correspondence, including email correspondenceSend out notices and correspondence that do not fall under the responsibilities of other officers or as requested by the Club President. ................
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