President - University of Oklahoma
Chi Epsilon’s Officers Duties - 2002
President
• Make officers aware of their duties
• Call chapter meetings together in conjunction with advisor
• Promote activities and visibility of society
Vice-President
• In charge of chapter’s charter. It must be taken to at least the smoker and the initiation. Sometimes it is displayed at Engineering Open House.
• In charge of chapter’s service projects assigned by the president.
• Invite all the faculty to XE Initiation (this is done in order to relieve the marshall of some duties during the busy time of initiation)
Treasurer
• Maintain Books
• Report on budget.
• Write checks authorized by chapter business. XE’s account is at Bank of America. After being installed, the treasurer must go immediately to the bank with the faculty advisor and sign a signature card. The faculty advisor should sign this card too. Both people are required to authorized tow rite the checks.
Secretary
• Must expect to type
• Take minutes of all business meetings.
• Conduct chapter correspondence (which is large)
• Type all necessary forms for chapter business with nationals (which is also large)
• Order office supplies for Chi Epsilon ~ this primarily includes stationery.
Marshall
• Arrange for meetings. Includes: room, seating and food.
• Arrange for food at the ASCE/XE Faculty Roast, held on the last Friday in December before final week.
• Be in charge of ritual. This includes scheduling a ritual rehearsal and working with XE president, Faculty Advisor, and all the members to find convenient initiation times. Invite the district council to attend the initiation if possible *need to notify him at least one month before the initiation)
• Purchase purple and white ribbons for initiates.
• Arrange to have wooden pledge keys make by Mike Schmitz at Fears’ Lab for initiation. Check the cost with Mike
• Make sure that initiates know purpose of blindfolding during initiation.
• Distribute certificates and pins to initiates soon after initiation.
Editor
• Prepare an annual chapter report for TRANSIT, the XE magazine. All members pay for three years of this magazine with their initiation dues.
• Keep a current list of members (both active and inactive), as well as their phone numbers and address. (Form 2 might be useful for this job)
• Represent XE at St. Pat’s Council (check the dates with E-Club) or find a member or an officer who will consistently do this. Report to the chapter about the meeting.
• Maintain current list of XE Faculty. This does not include environmental science professors who have not received an engineering degree.
Graduate Advisor
• Oversee the new committees in running the local chapter
• Advise or help the committees with problems during the transition period from one committee to another
Prepared by: Norman K. Tan
Update: 3/19/2002
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