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Duval County Public Schools

Purchasing Services 4880 Bulls Bay Highway Jacksonville, FL 32219

PH: (904) 858-4848 FAX: (904)858-4868

February 28, 2017 Johnson Control, Inc. Trane U.S., Inc. RE: RFP-03-12/LG HVAC Maintenance Services To Whom It May Concern: On February 27, 2017, the Superintendent's designee of Duval County Public Schools renewed the contract for RFP No. 03-12/LG, HVAC Maintenance Services. This is your official notification of renewal. This is the final renewal option for the period of July 1, 2017 through June 30, 2019. A 2% price increase has been authorized in accordance with the CPI. Please forward a copy of your insurance certificate as required per SC# 16 of the RFP to Purchasing Services. (Email and fax are both acceptable.) Purchase orders will be issued for these services as required; for the contract period indicated above. If you have any questions about this contract, please contact Purchasing Services (904) 858-4859. Thank you for your interest in Duval County Public Schools

Terrence Wright, Director DCPS Purchasing Services

cc Louis Mitchum Caleb Powell Master Bid File

Nikolai Vitti, Ed. D. Superintendent of Schools

Duval County Public Schools is committed to providing high quality educational opportunities that will inspire all students to acquire and use the knowledge and skills needed to succeed in a culturally diverse and technologically sophisticated world. ? Adopted February 3, 1998

Duval County Public Schools

Purchasing Services 4880 Bulls Bay Highway Jacksonville, FL 32219

PH: (904) 858-4848 FAX: (904)858-4868

June 5th, 2015

Matthew Weiss Johnson Controls, Inc 4820 Executive Park Court Jacksonville, FL 32216

RE: HVAC Maintenance Services, RFP No. 03-12/LG

Dear Mr. Weiss

On June 4, 2015, the Superintendent's designee of Duval County Public Schools renewed the contract for HVAC Maintenance Services, Group B, which expires June 30, 2015. The Board action of October 4, 2011 authorized the contract and three (3) potential two year renewals. This your official notification of the contract renewal for second period. The renewal is for July 1, 2015 through June 30, 2017.

In accordance with section 16, please forward an updated copy of your insurance certificate.

Purchase orders will be issued for these services as required; for the contract period indicated above. If you have any questions about this contract, please contact Caleb Powell at (904) 858-4838.

Thank you for your interest in Duval County Public Schools

Terrence Wright, Director DCPS Purchasing Services

cc Caleb Powell Master Bid File

Nikolai Vitti, Ed. D. Superintendent of Schools

Duval County Public Schools is committed to providing high quality educational opportunities that will inspire all students to acquire and use the knowledge and skills needed to succeed in a culturally diverse and technologically sophisticated world. ? Adopted February 3, 1998

Duval County Public Schools

Purchasing Services 4880 Bulls Bay Highway Jacksonville, FL 32219

PH: (904) 858-4848 FAX: (904)858-4868

June 5th, 2015

Fernando Lagomasino, District Manager Trane U.S., Inc. 8929 Western Way, Suite 1 Jacksonville, FL 32256

RE: HVAC Maintenance Services, RFP No. 03-12/LG

Dear Mr. Lagomasino:

On June 4, 2015, the Superintendent's designee of Duval County Public Schools renewed the contract for HVAC Maintenance Services, Group A, which expires June 30, 2015. The Board action of October 4, 2011 authorized the contract and three (3) potential two year renewals. This your official notification of the contract renewal for second period. The renewal is for July 1, 2015 through June 30, 2017.

In accordance with section 16, please forward an updated copy of your insurance certificate.

Purchase orders will be issued for these services as required; for the contract period indicated above. If you have any questions about this contract, please contact Caleb Powell at (904) 858-4838.

Thank you for your interest in Duval County Public Schools

Terrence Wright, Director DCPS Purchasing Services

cc Caleb Powell Master Bid File

Nikolai Vitti, Ed. D. Superintendent of Schools

Duval County Public Schools is committed to providing high quality educational opportunities that will inspire all students to acquire and use the knowledge and skills needed to succeed in a culturally diverse and technologically sophisticated world. ? Adopted February 3, 1998

AGREEMENT BETWEEN THE SCHOOL BOARD OF DUVAL COUNTY, FLORIDA, AND JOHNSON CONTROLS, INC.

This Agreement is made and entered into effective December 1, 2011 (the "Effective Date"), and is by and between The School Board of Duval County, Florida, operating a district school system in the State of Florida (the "District"), and Johnson Controls, Inc., a Wisconsin corporation authorized to transact business in Florida (the "Contractor").

WITNESSETH:

Whereas, the District issued RFP No. 03-12/LG dated on or about August 16, 2011 relating to the District's solicitation of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services (the "Services"), together with Addendum No. 1 dated August 31,2011 (collectively, the "RFP"), a copy of which RFP is attached hereto and incorporated herein by this reference as Exhibit A:

Whereas, after free and open competition, Contractor submitted the proposal received by the District (the "Proposal," attached hereto and incorporated herein by this reference as ExhibiLB):

Whereas, the Contractor is interested in and capable of performing the desired Services for the District and the District desires to have the Contractor perform the Services for those District locations specified as "Group B" set forth in Exhibit A-1 (the "Locations"); and

Whereas, the parties have reached an agreement on the Services to be performed at the Locations and the payment for the same, and therefore wish to set forth this understanding in writing in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows:

ARTICLE I SCOPE OF SERVICES

1.1.. The recitals set forth above are true-and correct and are incorporated into this Agreement by this reference.

ARTICLE II COMMENCEMENT AND RENEWAL

2.1 See section 1.16 of the RFP with the initial term commencing as of the Effective Date set forth above, and renewal terms.

2.2 The Services shall commence according to the schedule set forth in the RFP, unless the District notifies the Contractor otherwise in writing.

ARTICLE II! COMPENSATION

3.1 The compensation is as set forth in Attachment B ("Cost Proposal Form") of the Contractor's Proposal in Exhibit B, and payable as set forth in Section 1.12 of the RFP.

3.2 The maximum obligated amount under this Agreement payable by the District is as set forth in Attachment B ("Cost Proposal Form"), as may be adjusted pursuant to Section 1.17 of the RFP; in no event shall the District be responsible to the.Contractor for compensation in excess of the maximum obligated amounts stated in this Agreement except as increased by formal approved and executed supplemental agreement(s).

ARTICLE IV TERMINATION

This Agreement may be terminated as set forth in the RFP.

ARTICLE V COMMUNICATIONS; RECORDS; NOTICES

5.1 The parties agree that all communications relating to the day-to-day activities shall be exchanged between the respective representatives of the District and the Contractor, which representatives shall be designated by the parties, in writing, promptly upon commencement of the Services.

5.2 The Contractor shall provide records and information and fully cooperate (notwithstanding any Contractor claims of trade secrets, proprietary or confidential information) with the district as to all matters pertaining to any and all legal, audit, administration, and compliance requirements relating to the Services and the contract documents.

5.3 Until changed by written notice, all formal notices and communications shall be addressed as follows, and sent via certified mail (return receipt requested) or overnight delivery:

If to the District;

Duval County Public Schools Attn: Superintendent 1701 Prudential Drive Jacksonville, Florida 32207

With copy to:

Duval County Public Schools Altn: Chief Operating Officer 1701 Prudential Drive Jacksonville, Florida 32207

If to the Contractor:

Johnson Controls, Inc. Attn: President 5757 N. Green Bay Avenue Milwaukee, Wisconsin 53209

ARTICLE VI MISCELLANEOUS

6.1 The parties have negotiated the following items to clarify the terms of the Contract:

6.1.1 Section 1.14.1 "Condition Inspection/Initial Inspection" is amended to add the following schedule and details for implementation:

Preliminary Condition Assessment to DCPS '

.

November 28, 2011

DCPS review/verify preliminary condition assessment

January 6, 2012

DCPS & Contractor approve final condition assessment report January 10, 2012

(This report is to be inserted in to the contract and becomes a part of the contract),

Report shall clearly depict equipment as one of the following four categories: Inoperable; Beyond its useful

life; Not included in Attachment 1 equipment list; or Preventative maintenance schedule for SAP purposes.

6.1.2 The Proposal is modified at no additional cost to the District to clarify the following Services:

Preventive, predictive, diagnostic services Basic energy assessment of 3 worst schools 24/7 service Ownership by Mechanic. Daily check for proper operation Within the first 60 days, establish Key Performance Indicators

2

EXHIBIT A-l

SCHQQLNAME

School Number

STREET ADDRESS

Grou HVAC Contractor P

Annual Contract

Cost

FLETCHER MS FLETCHER HS FT. CAROLINE MS A ROBINSON ES KIRBY-SMITH MS BALDWIN MS/HS PAXON HS PAXON MS RAINES HS MA JONES ES FORREST HS

63 2000 N 3RD STREET

B

223 700 SEAGATE AVENUE

8

238 3787 UNIVERSITY CLUBBOULEVARC 8

262 101 W12TH STREET

B

25 2034 HUBBARD STREET

B

38 291 MILL STREET

B

75 3239 W STH STREET

B

92 3276 W STH STREET

B

165 3663 RAINES AVENUE

B

236 700 ORANGE AVENUE

B

241 5530 FIRESTONE ROAD

B

Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls

40,008,00 45,972.00 33,156.00 25,440.00 34,908.00 34,956,00 65,124.00 42,648,00 41,01600 18,336.00 38,916,00

Johnson Controls

DELEGATION OF AUTHORITY

The undersigned, President of Johnson Controls, Inc., a Wisconsin corporation, pursuant to the authority vested in him by a certain resolution adopted by the Board of Directors, of the Company on January 23,1980, hereby authorizes

Stephen P. Telo Branch Manager - Service

to perform, on behalf of the Company, the acts described below:

To execute and deliver any and all contracts for the performance of work, sale of goods, and furnishing of services, and any other instruments in connection therewith and in the ordinary course of business,

This authority does not extend to:

a. the execution of surety, performance or bid bonds; b, the signing of any notes, contracts, or any other agreement to borrow

money in the name of the Company; c. the signing, on behalf of the company, of any deeds, abstracts, offers to

purchase or any other instruments pertaining to the purchase or sale of real property; and

This authority shall remain in full force and effect until April 28,2012,

Signed and sealed at Milwaukee, Wisconsin, this 29 day of

201

Stephen A. RoeU, President

Monthly report, Monthly team meetings, and Quarterly report card Customer Satisfaction Surveys Quarterly training for inhouse personnel

6.2 The Article and Section headings are for reference and convenience only and shall not enter into the interpretation hereof.

6.3 The contract documents consist of this Agreement, the RFP (including the Addendum), and the Proposal. In the event of any conflict or ambiguity among these documents, the priority set forth in section 13.7,15 of the RFP shall be assigned.

6.4 All of Contractor's exceptions to the RFP set forth in its Proposal, if any, are stricken in their entirety and void except as may be spe'cificaliy addressed in this Agreement.

6.5 This Agreement may be executed via facsimile and in one or more counterparts, each of which will be deemed an original, but all such facsimiles and counterparts will together constitute but one and the same instrument.

IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the date first above written.

ATTEST:

THE SCHOOL BOARD OF DUVAL COUNTY, FLORIDA

// By:.

W.E. Pratt-Dannais, Superintendent Of Schools and Ex-Officio Secretary to The Board

A JM

Office of General Counsel

Bv:

^W. C. Gentry, Chairrttan

\ Approved by Board on October 4, 2011

x"Hgrne: wI

JOHNSONJ50NTROLS, INC

V 2

Name:' AJBftfe ftis

G:\SHARED\Chastain\SchoolBoard\HVAC RFP\contracl JC.doc

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