AETC - Detachment 780
XX Mon Yr or XX Month YearMEMORANDUM FOR 780TH CADET WING COMMANDERFROM: C/3C JOHN Q. SMITH Box 2236, SDSU(Include address if addressed to someone outside det.) Brookings SD 57007-1697SUBJECT: State your subject1. 2. Please contact me at e-mail or (XXX)-XXX-XXXX if you have any questions. //Signed/jqs/XX Mon Yr// JOHN Q. SMITH, C/3C, AFROTC Cadet Position, AFROTC Det 780ADDITIONAL GUIDANCE FOR AIR FORCE ROTC CADETS--SEE ITEMS 1 - 4:(NOTE: TO HIDE THE COMMENTS ON THE SIDE OF THIS WORD DOCUMENT, click on the “Review” tab and under the “Tracking” menu click on the drop down menu and switch to “Final” or "No Markup." To see the comments again, change this to “Final: Show Markup” or "Simple Markup"/"All Markup.")1. USE THE AIR FORCE TONGUE AND QUILL (AFH 33-337) FOR GUIDANCE ON FORMAT, ETC. FOR ALL OFFICIAL AIR FORCE WRITING! (GOOGLE “AFH 33-337” TO FIND AN ELECTRONIC VERSION OF THIS PUBLICATION FROM “AIR FORCE E-PUBLISHING” THAT YOU CAN REFERENCE.) YOU WILL BE REFERENCING THIS PUBLICATION FOR THE REST OF YOUR AIR FORCE CAREER!2. SIGNATURE BLOCKSAFROTC Cadet Signature Blocks should be formatted according to the examples below:Examples for GMC Cadets:JOHN Q. SMITH, C/4C, AFROTCCharlie Flight Member, AFROTC Det 780JOHN Q. SMITH, C/3C, AFROTCAlpha Flight Member, AFROTC Det 780Example for the Senior GMC Advisor:JOHN Q. SMITH, C/3C, AFROTCSenior GMC Advisor, AFROTC Det 780Examples for POC Cadets:JOHN Q. SMITH, C/2d Lt, AFROTCHistorian, AFROTC Det 780JOHN Q. SMITH, C/Col, AFROTCCadet Wing Commander, AFROTC Det 780Signature blocks for active duty personnel are slightly different. Below are some examples:CARLOS ARAIZA, TSgt, USAFNCOIC, Personnel, AFROTC Det 780DANIEL J. BEAUDOIN, Capt, USAFOps Flight Commander, AFROTC Det 780WILLIAM C. PLEASANTS, Col, USAFCommander3. For POC ranks, use the official Air Force abbreviations for officer ranks listed in AFH 33-337, Tongue and Quill (ref. page 312):Second Lieutenant: 2d Lt First Lieutenant: 1st Lt Captain: Capt Major: Maj Lieutenant Colonel: Lt Col Colonel: Col (NOTE: Notice that NO periods are used when abbreviating rank. Also, superscripts are not authorized in Air Force writing. Ensure that “st” in “1st" is not superscripted “1st”--on your keyboard, hold “Ctrl” and press “Z” to undo a superscript if Microsoft Word does it automatically.)4. For Months and Years written in Official Air Force Correspondence: if you abbreviate a month you must abbreviate the corresponding year; conversely, if you DO NOT abbreviate a month you must not abbreviate the corresponding year.For example:CORRECT:13 Apr 1316 September 2013INCORRECT:10 September 1322 Aug 2013(NOTE: If you include dates in other places in your document, it’s recommended you standardize date abbreviation/no abbreviation throughout the document.)The official Air Force abbreviations for months of the year are the first three letters of each month’s name (As listed in AFH 33-337, Tongue and Quill (ref. page 312)):January: Jan February: Feb March: Mar April: Apr May: May June: Jun July: Jul August: Aug September: Sep October: Oct November: NovDecember: Dec ................
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