Position Audit or Review - JustAnswer
RPA NoOffice SymbolSupervisor/PhoneIncumbent (Last, First)/PhoneProposed Grade LevelPosition Audit or ReviewA formal position audit or position review with an employee or his/her supervisor is one tool used by classification specialist to gather first-hand information about a particular position. It is an interview designed to highlight the key or major aspects of a position. Findings are then compared to the Current Office of Personnel Management (OPM) position classification standard(s) and other organizational materials to ensure that the position description describes the major duties and is properly classified. Position audits can be conducted via telephone or VTC whenever possible. On site audits are conducted only as a last resort to gain pertinent information that is otherwise unattainable. An audit is only conducted when significant changes are being proposed or have occurred to a position, such as: mission changes; downsizing; reorganization; technology advancement; additional duties, elimination of obsolete programs, practices and requirements, etc; when it is determined that additional information is needed to classify the position. These and other changes can have an impact on the classification of the position in terms of its title, pay plan, series, and grade. These classification elements not only determine what salary the employee will be paid, but categorize the work experience he/she will gain while occupying the position, and specifies the qualification requirements (knowledge, skills, and abilities) necessary when filling the position.Classification QuestionnaireAir Force Personnel – OL/ClassificationWhat is the nature of your work? Briefly describe the general nature and variety of the tasks, methods, functions, projects, or programs you carry out in your position. What is the knowledge required to perform your job. Knowledge/Skill SetThe nature of my work is to provide publications and forms development service to customers Air Force wide; to give guidance to offices of primary responsibility (OPR) and assist them in complying with Air Force Publications and Forms Management guidance. I do variety task efficiently and cost effectively manage the overall development and publishing of Air Force departmental-level administrative information publishing products; and to ensure timely availability of all information products to meet Air Force requirements and customer needs. I provide technical formatting, procurement, and office management support for AFDPO. My knowledge required to perform this is typically involve using qualitative and quantitative analytical techniques such as: literature search; work measurement; task analysis and job structuring; productivity charting. I apply a full range of sequences of analytical steps applicable for assigned studies or portions of studies; from planning through fact-finding to reporting results. My assignments are of limited complexity that involves conventional problems that can be resolved by selecting and applying standard analytical techniques and procedures. I efficiently identifies problems to publication or forms, analyzes, and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. I review Air Force OPRs in accordance with AFI33-360 and AFMAN33-361. I establish the necessary facts and links them to the solution of assigned problems and issues while continually deciding if enough information has been gathered to support findings. I regularly plans effective customer service approaches responding to customers using AFIMPT electronically posting, advice Microsoft word OCS, Microsoft emails, and by phone) and precise milestones to monitor activities in publishing by the PRA. By researching and investigating new or improved management and analytical practices for application to agency programs or operations. I analyze new or proposed legislation and regulations to determine impact on program operations and management. How does your work enhance or maximize the overall effectiveness of the office?I effectively monitor progress of tasks on a regular basis to ensure completion within prescribed guidelines. I analyze regulations to determine the impact on program procedures and management using AFI33-360 and AFMAN33-361. I formulate and transition the review process to AFIMPT resulting in an increased response rate and the ability to track responses. My work enhance the overall as PRA researches, analyzes and evaluates policies and regulations to resolve conflicts or other local challenges and customer service complaints, as well as to devise creative, effective, and useful solutions to emerging issues. The work assigned is normally among the most complex received in the Regional or Field OfficeHow is your work assigned to you? Does your supervisor give detailed instructions, broad objectives, or suggestions only for new work? Are there times were you can make an independent judgments on the work performed? If so, please provide examples.My work assigned to me using the Air Force Information Management Publishing Tools (AFIMPT). My supervisor or upper management assigns work in the AFIMPT systems under Publishing Review Analyst (PRA) within specific functional areas based on program goals and basic priorities. I independently plan and carries out my assignments, by selecting the approaches and methods to be used in solving problems encountered. I then analyzes the issues in the assignment, then selects and applies accepted analytical techniques. Such as task analysis, work simplification, work-flow charts, workload measurement, and trend analysis to the resolution of procedural problems affecting the efficiency, effectiveness. My work principally involves dealing with problems and relationships of a procedural nature rather than the substance of work operations, issues, or other subjects studied. When there is a major problem I refer highly complex matters or those requiring executive action to upper management using the AFIMPT systems. For example customers send their product electronic an AETCI36-2216 publication assigned for rewrite. The customer upload publication using the AFIMPT system, once I analyzes review publication and determine is publication for a rewrite as customer requested. The AETCI36-2216 has 26pages attach and supporting document attach and a Form 399/673 signature. I work independently plans and carries out that assignment, by selecting the approaches and methods to solve problems encountered. Notifying the customer that the AETCI36-2216 is not a rewrite but will be publish as a certified current using the current date and post pages numbers then upload a revised publication to be published to e-publishing.af.mil website. What are your responsibilities for carrying out the work? To what extent are you expected to develop the sequence of work, participate in the development of priorities, or modify or recommend modifications of instructions?I apply a full range of sequences of analytical steps applicable for assigned studies or portions of studies; from planning through fact-finding to reporting results. My assignments are of limited complexity that involves conventional problems that can be resolved by selecting and applying standard analytical techniques and procedures. I efficiently identify problems to publication or forms, analyzes, and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. I review Air Force OPRs in accordance with AFI33-360 and AFMAN33-361. I establish the necessary facts and links them to the solution of assigned problems and issues while continually deciding if enough information has been gathered to support findings. I regularly plans effective customer service approaches responding to customers using AFIMPT electronically posting, advice Microsoft word OCS, Microsoft emails, and by phone) and precise milestones to monitor activities in publishing by the PRA. By researching and investigating new or improved management and analytical practices for application to agency programs or operations. I then analyze new or proposed legislation and regulations to determine impact on program operations and management. I provide publishing review analyst (PRA) work processes are observed to identify such problems as to work flow and processes, distribution, publications, forms and record keeping; span of control, staffing ratios, and organizational structure. I track all incoming and outgoing work via the Air Force Information Management Tool (AFIMPT). I provides publishing review analyst (PRA) and determine Air Force Information Management Publishing Tools (AFIMPT) to ensure publications and forms posted to the e-publishing website are certified current and essential publications; publishing an interim change; publishing an administrative change; updating contact information; creating a new publication or revising a form; rescinding a published product; or rewriting a publication to bring them current and up to standards within the specified guideline. I then conducts studies involving work processes and publications and forms administrative procedures that are clerical, routine, and mostly straightforward and are common to Air Force-wide organizations. I identify, analyzes, and recommend solutions to problems found with publications and forms in work processes and procedures rather than in the substance of the work operations. What guidelines do you use in your work? Please list. Give example of when guidelines and/or regulations do not address a specific area and you have to implement your own interpretation.I analyze and monitor daily progress of tasks to ensure completion within prescribed guidelines accordingly with AFI33-360, and AFMAN33-361. I regularly process revisions and rescissions to publications and forms and design. I design new publications and forms using guidance provided in the AFI33-360 and AFMAN33-361 or Senior Management Analyst.When a guidelines or regulations do not address a specific area then I knowing the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within the Air Force wide office; this includes the programs, policies, procedures, rules, and regulations of the organization. Normally ensures that all actions are imbued with integrity and honesty; results occurs based on the needs of the project or individual normally. Even in my most difficult situations, I ensure that honesty is a focal point in all work.PA NoOffice SymbolSupervisor/PhoneIncumbent (Last, First)/PhoneProposed Grade LevelHow adequate are these guidelines in the work, and what judgment is needed in using the guidelines? Do you ever deviate or adapt guidelines in doing your work? Give examples.There are written and oral guides provide specific instructions for doing the work. Most of these instructions are easily memorized and require little interpretation. When instructions do not apply, then the problem I referred to the supervisor or senior management analyst. I deviate or adapt guidelines in doing my work these guidelines include agency regulations and directives, manufacturers' catalogs and handbooks, precedents, and files of previous projects. These guidelines are generally applicable, but I make adaptations in dealing with problems and unusual situations. Give examplesWhat steps or process do you have to perform in your day-to-day operations to complete assigned workload? For example, you may have little to no choice about what needs to be done; or you may have to check or develop certain facts, analyze them, etc. before work can progress.In my day-to-day operations I analyst reviews publications and forms and publications and forms design analytical assignments from action officers assigned to me (PDA) for approval. I received Air Force publications and worldwide forms staff offices of the Secretariat, Headquarters USAF, HAF, and major commands MAJCOM, Field Operating Agencies (FOA), and Direct Report Units (DRU). I daily analyzed, determined and evaluated in Air Force Information Management Publishing Tools (AFIMPT) to ensure publications and forms posted to the e-publishing web site. By certifying a publication current and essential, publishing an interim change, publishing an administrative change, updating contact information, creating a new publication or revising a form, rescinding a published product or were rewritten to bring them current and up to standards with the specified guideline. There are times when I have a little are no choice what needs to be done; I am responsible for developing life cycle analyses of projects performing benefit and economic evaluations of current publications and forms. I advise customer service regarding automation uses implemented to improve the efficiency of administrative support or information management tool AFIMPT. I then formulated transitioned the review process to AFIMPT resulting in increased response rate and the ability to track responses. I analyze and apply a full variety of publications and forms including the procedure of analytical steps required for each of the publications and forms assigned to the PDA research studies, or portions of studies, from planning through fact-finding to reporting results. For mission to the Air Force is of limited complexity that involves conventional problems that can be resolved by selecting and applying standard analytical techniques and procedures. 8. What types of studies and/or causes are referenced in order to obtain a clearer understanding to perform your duties to complete your assignments?The types of studies are wide range of qualitative and/or quantitative methods for the development and management of major administrative programs, demonstrated analytical ability, and strong written and verbal communications skills. The work consists of projects and studies which require analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs. Typical assignments require developing detailed plans, goals, and objectives for the long-range implementation and administration of the program, and/or developing criteria for evaluating the effectiveness of the program.What actions and/or responses do you make independently, opposed to reporting to a senior level managers. Are you required to consider different courses of action, refine methods or develop new techniques, concepts, theories, or programs in solving problems?I establish study methods and techniques to be used in complex studies publications and forms and periodic review audits. I am responsible for interpreting findings from independently developed periodic review studies. I click on catalog to open all publications products and forms, click to advanced search departmental, action review, for status review pending approval, review action for action, product numerical published date. Then I update publication and forms new, revised, obsolete rescinded, certified currents require revision within 180 days, changed customer contact information using Air Force Information Management Publication Tools (AFIMPT). I click on all products for review in AFMIPT verify Air Force-wide tracking tool. The Air Force publication program for incoming and outgoing work via the Air Force Information Management Tool (AFIMPT). I verify changes to publications and forms using form 673 and form 399 for approval. I maintains publications and my products daily using AFIMPT and readiness (WMS) Web Management System. I develop life cycle analysis of publications and forms evaluations of current or projected publish programs. Then I evaluate and provide advice on publications and forms, methods and procedures for providing administrative support systems such as records, archive, and communication with customer, directives, publication, forms, files, and documentation. Then I develop a new theories or programs in in solving problems. I respond to formal contacts and provide guidance and direction about Air Force-wide information. .Who are the people who you interact with? What is the purpose of your involvement work? “Purpose of work” concerns the end objective, such as conclusions reached, decisions or recommendations made, treatment or services provided, etc.I interact with Air Force-wide, supervisor, Senior Management Analyst with information reports; publishing information; proposals; and similar products necessary for effective direction of administrative operations. The purpose of my work is researches complex ongoing and periodic review activities. Reviews information, reconciles conflicting data, and devises new and modified methods to analyze findings. To develops and maintains communications with other Federal and non-Federal organizations. I analyzes and evaluates the effectiveness of complex administrative operations in meeting goals and objectives. I develop revisions, and implementing procedures to improve the effectiveness and efficiency of administrative operations. I analyst reviews all publications and all forms for approval received for Air Force publications and worldwide forms staff offices of the Secretariat, Headquarters USAF, HAF, and major commands MAJCOM, Field Operating Agencies (FOA), and Direct Report Units (DRU).Why do you have interaction with the individual? How does accuracy, difficulty and timeliness of your work impact the end product?My interaction with customers is to conducts studies involving work processes and publications and forms administrative procedures that are clerical, routine, and mostly straightforward and are common to Air Force-wide organizations. I identify, analyze, and recommend solutions to problems found with publications and forms in work processes and procedures rather than in the substance of the work operations. Providing publishing review analyst (PRA) work processes are observed to identify such problems as to work flow and processes, distribution, publications, forms and record keeping; span of control, staffing ratios, and organizational structure. PRA analyze I determine Air Force Information Management Publishing Tools (AFIMPT) to ensure publications and forms posted to the e-publishing website are certified current and essential publications; publishing an interim change; publishing an administrative change; updating contact information; creating a new publication or revising a form; rescinding a published product; or rewriting a publication to bring them current and up to standards within the specified guideline. Describe the personal contact you have in your work on a regular and recurring basis. Are they face-to-face, by telephone, or written? Who do you have contact with and why? I apply a full range of sequences of analytical steps applicable for assigned studies or portions of studies; from planning through fact-finding to reporting results. My assignments are of limited complexity that involves conventional problems that can be resolved by selecting and applying standard analytical techniques and procedures. I efficiently identifies problems to publication or forms, analyzes, and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. I review Air Force OPRs in accordance with AFI33-360 and AFMAN33-361. I establishes the necessary facts and links them to the solution of assigned problems and issues while continually deciding if enough information has been gathered to support findings. I regularly plans effective customer service approaches responding to customers using AFIMPT electronically posting, advice Microsoft word OCS, Microsoft emails, and by phone) and precise milestones to monitor activities in publishing by the PRA. Researching and investigating new or improved management I analytical practices for application to agency programs or operations. I analyze new or proposed legislation and regulations to determine impact on program operations and management.I analyst reviews publications and forms and publications and forms design analytical assignments from action officers assigned to me (PDA) for approval received Air Force publications and worldwide forms staff offices of the Secretariat, Headquarters USAF, HAF, and major commands MAJCOM, Field Operating Agencies (FOA), and Direct Report Units (DRU).Describe any unusual circumstances or problem encountered in making contacts. For example, problems in making appointments, problems in identifying the role or authority of people contacted, or the use of different ground rules for different contacts. PRA work I processes are observed to identify such problems as to work flow and processes, distribution, publications, forms and record keeping; span of control, staffing ratios, and organizational structure. PRA analyze I determine Air Force Information Management Publishing Tools (AFIMPT) to ensure publications and forms posted to the e-publishing website. For certified current and essential publications; publishing an interim change; publishing an administrative change; updating contact information; creating a new publication or revising a form; rescinding a published product; or rewriting a publication to bring them current and up to standards within the specified guideline. For example, when solving problem I conducts studies involving work processes and publications and forms administrative procedures that are clerical, routine, and mostly straightforward and are common to Air Force-wide organizations. I identify, analyze, and recommend solutions to problems found with publications and forms in work processes and procedures rather than in the substance of the work operations. Describe the physical demands placed on you in your position. Please give an example of how intense the activity is.Reviews and PDA analyzes systems and procedures governing the use of forms prescribed in new and revised directives, noting information and data to be collected and recorded on forms. I electronics forms are designed using electronic forms development software. I have designs simple forms in 5 hours and complex forms in 2 days. Including the analysis, the design may average of 4 days. I develop data required for use in the management and direction of programs; developing management and/or program evaluation plans, procedures, and methodology for other forms analyst during heavy workload periods; performs special task, project, and assignments. I handle and protect classified materials according to security directives. For example, how intense the activity is routinely processes simple to moderately complicated publications and forms design and analytical assignments from actions officers within assigned functional areas. I analyze and monitor daily progress of tasks to ensure completion within prescribed guidelines accordingly with AFI33-360, and AFMAN33-361. I regularly process revisions and rescissions to publications and forms and design. I design new publications and forms using guidance provided in the AFI33-360 and AFMAN33-361 or Senior Management Analyst.Describe the physical demands surrounding your work environment, for example do you have to wear special/safety gear or any special safety regulations/which you must observe to avoid mishaps or discomfort.I conduct publication studies involving work procedures and administrative methods that are manage, analyst, routine, and mostly up front and are common to several different publications. I regularly plans operative customer provision approaches responding to customers, using Microsoft systems windows electronic advice search as OCS, emails, and by phone and precise milestones to monitor activities in publishing and forms. By researching and investigating new or improved management and analyst practices for application to agency programs or operations. I analyze regulations to determine impact on program procedures and management using AFI33-360 and AFMAN33-361. I identify any problems to publication and forms, evaluates and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. Review for Air Force OPRs in accordance with AFI33-360 and AFMAN33-361. RPA NoOffice SymbolSupervisor/PhoneIncumbent (Last, First)/PhoneProposed Grade LevelADDITIONAL AUDIT QUESTIONSAre you ever assigned special projects that you carry out by yourself? If so, what kinds?I develop and maintain communications with other Federal and non-Federal organizations. I analyze and evaluate the effectiveness of complex administrative operations in meeting goals and objectives. I develop revisions, and implementing procedures to improve the effectiveness and efficiency of administrative operations..Do you ever work as a team member with the others in your office on special projects and studies? If so please give examples.I recommend strategies to improve periodic review program implementation and evaluations. I advise supervisor and Senior Management Analyst of unique conditions and issues that affect administrative functions and provide guidance on interpretation and implementation of new and revised legislation, policies, regulations and procedures within publication and forms periodic review. I develop recommendations for Air Force-wide officials and supervisors and strive to have recommendations accepted by operating components. I recommendations include work method or procedural changes, AFIMPT systems variations, and acceptance of new publication and forms developed. I analyst reviews all publications and all forms for approval received for Air Force publications and worldwide forms staff offices of the Secretariat, Headquarters USAF, HAF, and major commands MAJCOM, Field Operating Agencies (FOA), and Direct Report Units (DRU). Do you ever conduct research and/or perform analysis or subject matter pertaining to agency policies, programs, and/or interest to your Director or other Staff members? Describe some of these activities.Researching and investigating new or improved management I analyst practices for application to agency programs or operations. I analyze regulations to determine impact on program procedures and management using AFI33-360 and AFMAN33-361. I identify any problems to publication and forms, evaluates and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. Review for Air Force OPRs in accordance with AFI33-360 and AFMAN33-361. I analyzes management information requirements to develop programs or administrative tracking data systems including the systems specifications; data gathering analytical techniques for certified current; periodic review; required revision within numerical 180 days; and system evaluation methodology. I provide Air Force-wide, supervisor, Senior Management Analyst with information reports; publishing information; proposals; and similar products necessary for effective direction of administrative operations. By researches complex ongoing and periodic Review activities. Reviews information, reconciles conflicting data, and devises new and modified methods to analyze findings. I develop and maintain communications with other Federal and non-Federal organizations. I analyze and evaluate the effectiveness of complex administrative operations in meeting goals and objectives. I develop revisions, and implementing procedures to improve the effectiveness and efficiency of administrative operations. EMPLOYEE SIGNATRE/DATESUPV SIGNATURE/DATE ................
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