PART III: EARLY CHILDHOOD PROGRAM AID



New Jersey Department of EducationDivision of Early Childhood Education Preschool Education Expansion Aid (PEEA)One-Year Operational Plan School Year 2018-2019Due Date: August 1, 2018Table of Contents TOC \o "1-3" \h \z \u One-Year Operational Plan PAGEREF _Toc517959151 \h 1Instructions PAGEREF _Toc517959152 \h 2Part I: PEEA Proposal Title Page PAGEREF _Toc517959153 \h 2Part II: One-Year Operational Plan PAGEREF _Toc517959154 \h 2Part III: Statement of Assurances PAGEREF _Toc517959155 \h 3Preschool Education Expansion Aid FY19 (PEAA) PAGEREF _Toc517959156 \h 4Part I: PEAA Proposal Title Page PAGEREF _Toc517959157 \h 4Part II: One-Year Operational Plan PAGEREF _Toc517959158 \h 5Part III: Statement of Assurances PAGEREF _Toc517959163 \h 12InstructionsSchool districts applying for Preschool Education Expansion Aid (PEEA) must submit a one-year operational plan for the 2018-19 school year in conjunction with a budget workbook. The purpose of PEEA is to assist districts in expanding high-quality preschool services for three- and four-year-old children. The operational plan and budget workbook should provide information on implementation activities and related costs for the 2018-19 school year. The completed Operational Plan and Budget Workbook must be submitted to the New Jersey Department of Education via the NJDOE Homeroom by 4 p.m. on August 1, 2018.Follow the instructions below to complete the Operational Plan. Separate instructions for completion of the Budget Workbook can be found on the NJDOE’s Division of Early Childhood Education webpage. The district’s PEEA project director, business and facilities administrators must collaborate to complete the plan. Complete the cover page and attach a copy of the certified board resolution. The district must explain how it will meet all of the required criteria listed in the Notification of Funding Opportunity.Part I: PEEA Proposal Title PageComplete the PEEA Proposal Title Page with all requested information and required signatures.Part II: One-Year Operational Plan Operational Plan OverviewProvide a general overview of the operational plan of the district’s preschool program, addressing each of the questions listed. Do not exceed five pages.Program Component Activity FormsComplete the Program Component Activity Forms for each of the program area components: (1) outreach, recruitment and enrollment; (2) community collaboration and planning; (3) curriculum development and implementation; (4) professional development and training; (5) inclusion; and (6) program evaluation. Develop and list S.M.A.R.T. (specific, measureable, attainable, relevant and timely) objectives that will enable the district to implement an effective program in each component. List each objective on a separate line. Objectives must be consistent with the goals they support, specify the outcome to be achieved, and specify the date by which the outcome will be achieved.Describe in detail the specific activities and strategies that will contribute to achieving each objective. You are encouraged to use multiple activities and strategies for each objective.Describe how the district will measure the progress/success toward achieving each objective.Sample Objectives, Activities/Strategies,Evaluation Methods and Costs for Part IIObjective: By October, 2018, at least XX percent of preschool-aged children in the district will be enrolled in the early childhood education program as a result of the implementation of a focused recruitment plan.Activities/Strategies:1. Advertise the early childhood program in local media (print, radio, television).2. Conduct a mass mailing to all residents in the district.3. Publicize the program at public events and meetings.4. Post advertisements at local businesses, community centers, and other high-traffic areas.5. Translate all materials into Spanish and Urdu and advertise in Spanish language media.6. Place announcements on local restaurant place mats.Evaluation Method: Monitor enrollment as a proportion of the universe of eligible children.Part III: Statement of Assurances The Chief School Administrator must sign and date the Statement of Assurances form.The Statement of Assurances must be approved by the Board of Education and certified by the School Business Administrator.Preschool Education Expansion Aid FY19 (PEEA)Part I: PEEA Proposal Title Page Title of Program:Preschool Education Expansion Aid 2018-2019County/Code: ____________Office:Early Childhood Education Applicant District /Code AddressCityStateZipProject Director: _________________________________________________________________Telephone Number: (____)____________________ Fax#: (____)__________________ Email_______________________________Business Administrator: ________________________________ Phone#: (____)___________ Email________________________________Duration of fiscal period from: 09/04/18 to: 06/28/19Total Amount of Funds Requested: $__________________________________________Date Of Board Resolution: ____________________________________________________________________Attach the Board Certified Resolution. If not included, provide date of expected approval. If the Board Certified Resolution is not received by the New Jersey Department of Education by the date of award notification the district will be ineligible for funding.Proposal Certification: To the best of my knowledge and belief, the information contained in the proposal is true and correct. The document has been duly authorized by the governing body of this agency and we will comply with the attached assurances if funding is awarded. I further certify that the proposal is complete.___________________________________________________ _________________________________________ ________________Signature Of Chief School Administrator Print Name DateApplicants must upload required application documents via NJ Homeroom, no later than 4 p.m. on August 1, 2018. The New Jersey Department of Education will not accept a late proposal. The responsibility for a timely submission resides with the applicant. The applicant district will not be eligible for an award if the proposal is incomplete or received after the due date. Part II: One-Year Operational PlanOperational Plan Overview (no more than five pages)Provide a general overview of the district’s FY 2019 preschool program operational plan. Listed below are questions the district must address in the narrative:What is the mission and philosophy of your (proposed) preschool program? Provide an overview of your program. Explain anticipated progress over the one-year period.What services does your school district currently offer to preschool children? What kinds of comprehensive services/resources are available in the community? What has your community learned from past experiences? How are the needs of the children and families in your program determined? What unique challenges or circumstances does your district face? Briefly describe how this plan addresses those circumstances.How does your proposal meet the required and preferred criteria listed in the Notification of Funding Opportunity (NFO)? Use bullets to highlight any innovative or exemplary aspects of your plan.How does your proposed budget narrative explain the major sections of the budget?Program Component Activity FormsOutreach, Recruitment and EnrollmentPlease respond to the following:Describe the strategies the district has in place for serving eligible preschool students. What efforts will the district implement to recruit and place preschool children, especially the hardest to reach families (e.g., recent immigrants, low-income, teen parents, etc.)?Please also address the following:The program will begin operation no later than October 1, 2018; please note projected start date, if earlier.Effective methods of child recruitment are detailed.Methods used that will attract hard to reach families and indicate a commitment to serving a large proportion of low income children.When applicable, district makes collaborative arrangements with community child care programs and/or Head Start to provide services to eligible children.When applicable, district contracts with community child care programs or Head Start agencies to serve eligible children. Note: Priority consideration will be given to applicant districts that contract with Head Start and/or private provider programs. art III: Progra Goal 1: Engage in districtwide planning to assess needs and recruit and enroll all district children. Suggested areas to address: needs assessment and recruitment and outreach. [See the Preschool Program Implementation Guidelines as a reference.]m and Component Activity Forms (For Non-Personnel Costs)Goal 1 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?1.11.2 Insert additional rows and use additional sheets as munity Collaboration and PlanningIn the space below, please list the membership and involvement of your Early Childhood Advisory Council (ECAC). Who else do you plan to recruit as members? What role do you expect the ECAC to play in program planning and implementation? Additional information about the Early Childhood Advisory Council can be found in the Preschool Program Implementation Guidelines (page 22).Please also address the following:Districtwide planning with evidence of community partnerships through the ECAC. The ECAC has been established and membership reflects broad representation of stakeholders.Collaboration with community agencies serving young children and their families is evident.District has a method in place to assess and evaluate the efficacy of the ECAC.Goal 2: Collaborate with community organizations and leaders to take full advantage of existing resources to deliver a comprehensive early childhood education program with appropriate support services. Suggested areas to address: involvement of community health and social service agencies, collaboration with Department of Children and Families-licensed child care programs, etc. [See the Preschool Program Implementation Guidelines as a reference.]Goal 2 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?2.1:2.2:Insert additional rows and use additional sheets as needed. Curriculum Development and ImplementationIn the space below, please identify your district’s preschool curriculum. If your district is not yet implementing an evidence-based comprehensive curriculum that meets all of the Preschool Teaching and Learning Standards, please refer to the NJDOE’s Early Childhood Curriculum and Assessment webpage. Please describe how the district implements the following:An evidence-based curriculum that is comprehensive and designed to help teachers and children meet all of the Preschool Teaching and Learning Standards; if already in implementation, please note choice of curriculum (including edition), number of hours of professional development in curriculum completed and number of years of implementation. Transition plans reflect effective articulation and communication, preschool through grade three. Innovative approaches for meeting children’s needs are evident. Clear and evidence-based methods for meeting the language needs of children who are English language learners (ELLs) are described.Teachers and other staff are qualified as required: preschool classroom teachers hold a bachelor’s degree and, at a minimum, a certificate of eligibility or certificate of eligibility with advanced standing for preschool through grade three or other equivalent preschool certification as set forth in N.J.A.C. 6A:9B.Class size is no more than 15 children for new PEEA-funded preschool classes.Goal 3: Implement a high-quality early childhood education curriculum that comprehensively addresses the Preschool Teaching and Learning Standards. Required areas to address: Which edition or version of the curriculum is being used? Describe recent or proposed professional development in the curriculum, describe transition plans (preschool to third grade) and plans to address the needs of ELLs. [See the Preschool Program Implementation Guidelines as a reference.]Goal 3 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?3.1:3.2:Insert additional rows and use additional sheets as needed.Professional Development and TrainingHow does the district address the following requirements:The professional development plan is systematic and comprehensive. Administrators demonstrate knowledge of, and experience in, early childhood education and must attend required professional development offerings.Teaching staff will receive ongoing support from knowledgeable supervisors/administrators.A plan for how the Master Teacher and PIRT (Prechool Intervention & Referal Team) roles and responsibilities will be filled must be addressed, including how they will provide expertise to support teaching and learning. Goal 4: Provide appropriate professional development and training to enhance the efficacy of teachers, teacher assistants, administrators and others. Suggested areas to address: staff professional development needs (i.e., efforts to ensure systemic improvement, fidelity to the chosen curriculum, supports for ELL, inclusion, integrated therapies, appropriate assessment, etc.) [See the Preschool Program Implementation Guidelines as a reference.]Goal 4 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?4.1:4.2:Insert additional rows and use additional sheets as needed InclusionPlease address the following:The district board of education shall ensure the inclusion of preschool children with disabilities in general education settings to the maximum extent possible.” The program is designed to provide appropriate supports for preschool children with disabilities during the regular routine, such as adaptive activities and materials, adjusted schedules, and integrated therapies.Special education staff, master teachers and PIRT and/or I&RS (intervention and referral services) consult with teachers to address goals.Pull-out services are not recommended and are used on a very limited basis.Classroom teachers participate in all meetings throughout the IEP process and provide input through utilization of the Review of the Preschool Day.Collaboration among teachers, special education staff and intervention teams is built into the schedule.Teachers will receive support from special education staff and other experts. (It is not necessary to have special education teachers in each classroom.)No more than one third of the children in any classroom should have disabilities.Goal 5: To the maximum extent appropriate, preschool children eligible for special education will be enrolled in general education preschool programs with their non-disabled peers with access to a high quality preschool curriculum. Refer to the Intervention and Support Services sections of the New Jersey Administrative Code 6A:13A and the Preschool Program Implementation Guidelines for current research and recommended practices for inclusion, intervention and support. [See the Preschool Program Implementation Guidelines as a reference.]Goal 5 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?5.1:5.2:Insert additional rows and use additional sheets as needed.Program EvaluationPlease describe how the district will address the following:Use of structured observation tools (i.e., Early Childhood Environment Rating Scale – Third edition), curriculum fidelity checklists, Teaching Pyramid Observation Tool, etc.A plan to enroll in Grow NJ Kids and complete the program self-assessment. Use of evaluation to inform program development and planning for individual children. Please note: With the exception of developmental screenings and diagnostic testing or random assessment as part of a NJDOE-approved research design, no standardized testing will be administered on preschool children. Instead, performance-based assessment will be administered, such as Teaching Strategies GOLD or HighScope COR Advantage.Goal 6: Develop and implement measurable methods of assessing the effectiveness of the program components and the effects on children. Include information about the district’s current program evaluation methods. [See the Preschool Program Implementation Guidelines as a reference.]Goal 6 TableS.M.A.R.T. ObjectivesHow will you accomplish the goal?Activities / StrategiesHow will your program address the objectives?Evaluation MethodHow will you measure progress and success?6.1:6.2:Insert additional rows and use additional sheets as needed.Part III: Statement of AssurancesAs the duly authorized chief school administrator/school business administrator of the applicant agency, I am aware that submitting the accompanying application to the New Jersey Department of Education (NJDOE) constitute the creation of a public document, and I certify that the applicant:Has the legal authority to apply for the funds made available under the requirements of the announcement, and has the institutional, managerial and financial capacity to ensure proper planning, management and completion of the project described in this application.Will give the NJDOE, or its authorized representatives, access to, and the right to examine, all records, books, papers, or documents related to the award and will establish a proper accounting system in accordance with generally accepted accounting principles (GAAP).Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes, or presents the appearance of, personal or organizational conflict of interest, or personal gain.Will comply with provisions of the Public School Contracts Law: N.J.S.A. 18A:18A-1, et seq., and other relevant state laws and regulations as well as its principals and subgrantees, for all grant awards in excess of $25,000.00, is not presently debarred, proposed for debarment, declared ineligible, suspended, or voluntarily excluded by any federal agency from receiving federal funds in accordance with Executive Orders 12549 and 12689.Will comply with Section 6002 of the Resource Conservation and Recovery Act (RCRA), P.L. 94-580, codified at 42 U.S.C. 6962 if the applicant is an entity of state and/or local government and will give preference to the purchase of recycled materials identified in U.S. EPA guidelines (40 CFR Part 247-254).Will comply with all federal and state statutes and regulations relating to nondiscrimination. These include, but are not limited to: (A)Title VI of the Civil Rights Act of 1964 (P.L 88-352; 34 CFR Part 100) which prohibits discrimination on the basis of race, color or national origin;(B)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686; 34 CFR Part 106), which prohibits discrimination on the basis of sex;(C)Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794; 34 CFR Part 104), which prohibits discrimination on the basis of handicaps;(D)Section 503 of the Rehabilitation Act of 1973, as amended (41 CFR Parts 60-741.5(a)), as applicable, which requires affirmative action in employment; (E)the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.; 45 CFR Part 90), which prohibits discrimination on the basis of age, and(F)the Americans With Disabilities Act of 1990, as amended (P.L. 101-336), which guarantees equal opportunity for individuals with disabilities.Will comply with Executive Order 11246, “Equal Employment Opportunity,” dated September 24, 1965, as amended by Executive Order 11375, dated October 13, 1967, and as supplemented by the regulations at 41 CFR Part 60.Will comply with the provisions of the Drug-Free Workplace Act of 1988, as implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610.Will comply with the provisions of the Drug Free Schools and Communities Act Amendments of 1989, as implemented at 34 CFR Part 86, Subparts A-E (institutions of higher education only).Applicant Agency:Signature of Chief School Administrator: Applicant Agency:Signature of School Business Administrator: Date: ................
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