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State of MichiganCivil Service CommissionPosition Code1. ACCTASTEA24RCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyMDHHS-WALTER P. REUTHER PSY HS3. Employee Identification Number9. Bureau (Institution, Board, or Commission)State Hospitals and Behavioral Health Administrative Operations (BHDDA)4. Civil Service Position Code Description10. DivisionACCOUNTING ASSISTANT-6-E7WRPH5. Working Title (What the agency calls the position)11. SectionCashierAccounting Department 6. Name and Position Code Description of Direct Supervisor12. UnitFELDER, DIJURAL, ADMINISTRATIVE MANAGERN/A7. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkLACROIX, JANINE M; STATE ADMINISTRATIVE MANAGER-130901 Palmer Road, Westland, MI 48186 / Monday-Friday; 8:00 a.m.- 4:30 p.m.14. General Summary of Function/Purpose of PositionThis position responsible for depositing funds to the appropriate accounts; receipting in and disbursing to patients; disburse funds related to the Imprest Cash Fund; and safekeeping of cash, checks and forms. Processes cash receipts into R* Stars.15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:25Responsible for safekeeping of all cash, checks, sequential official cash receipts, and deposit tickets. Receipts in cash/check on a daily basis from the mail log or direct payment in person. Prepare daily deposit ticket and balancing cash drawer.Individual tasks related to the duty:Complete an official cash receipt and determining special coding. Attach correspondence and make copies of the attachment to the pink and yellow copies of the official receipt.Batch official cash receipt for keying by Data into the Patient Account System (PAS)Record all current day cash and checks on the deposit ticket for the next day deposit.Contact local bank immediately of any discrepancy Balance cash drawer daily and completes the cash on hand verification form and deposit memo. Any discrepancy (over or short) brought to supervisor's attention plete an official cash receipt from the night drop box and attach safety cash receipt for back up and e-mail notification.Duty 2General Summary:Percentage:25Responsible to disburse patient personal funds and for the safekeeping of the sequential numbering of the Patient Release Authorization forms...Individual tasks related to the duty:Disburse funds to patients on the designated day and timeVerify form the completion, i.e., RN signature on file, patient funds are available, etc. Check off appropriate boxes, initial. Determine appropriate data coding.Determine appropriate data coding.Twice a day batch Patient Release Authorization forms for keying in dataShopping receipts are itemized on the Patient Release Authorization form and correspond to the receipts and patient and nursing signatures have been obtained and unspent funds have been returned and recorded on an official cash receiptUpdate RN signature fileDuty 3General Summary:Percentage:25Responsible to disburse funds from the Imprest Cash Fund and for the safekeeping of the sequential numbering of the Imprest Cash ReceiptsIndividual tasks related to the duty:All requests are submitted on the 3-ply Procurement Request (DCH-120) form and required signatures have been obtained.Receipts are verified to the request. Determines the appropriate account coding and records on Replenishment Form Process the indigent fund request. Views and print the Patient Indigent Fund Listing and the Monthly Work Therapy Earning Statement. Verifies that the patient does not have more than $20.00 available on the last day of the preceding month. The Cashier will use the monthly Recap Report for the last day of the previous month for verification.Verifies that the patient did not earn more than $20.00 in the preceding month. Uses the Monthly Work therapy Earnings Statement for verification pletes the Patient Indigent Fund Listing by recording $20.00 for all eligible patients. Signs and dates the last page of pletes the Imprest Cash Receipt and records the Imprest Cash Receipt Number on the last page of the Cashier's monthly Patient Indigent Fund ListingPrepares the Inter-Transfer Form by recording the amount of funds to be transferred into the Patient Trust FundForwards copies of the completed Inter-Transfer Form and the Patient Indigent Fund Listing to the Data Processing Department for entry into the PAS system by the 10th of the month Forwards the original copies of the completed Imprest Cash Receipt, Inter-Transfer Form and the Cashier's monthly Patient Indigent Fund Listing to the Accounting Department Duty 4General Summary:Percentage:25Processes cash receipts into R*Stars. Year-Ending purging.Individual tasks related to the duty:Post financial data to appropriate accounts in the MAIN R*Stars accounting system according to instructions.Participates in the year-ending purging process, which consists of shredding and filing16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Contacts local bank on all discrepancies. This affects balancing daily cash drawer. ?17. Describe the types of decisions that require the supervisor's review. When balancing the Cashier's drawer, any discrepancies must be brought to the supervisor's attention. Recounts and documentation verification are performed. ?18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Sitting- Preparation of documents (daily)Bending- Filing and researching (daily)Reaching- Files for documents (daily) Crouching- Filing (daily) Light Lifting-?Moving file boxes (sporadically)Heavy Computer usage- Entering documents (daily)19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?YES23. What are the essential functions of this position?The Cashier's responsibility is to receipt in and deposit all monies on a daily basis, as well as disbursing funds to patients and state funds for activities. Cashier must also determine the appropriate coding on all documentation?and process the monthly indigent funds. Cashier processes cash receipt into R*Stars.?24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.The implementation of monthly imprest cash disbursement. The Cashier is responsible for reconciling the transaction, financial data and the other information to justify the indigent fund pletes the Imprest Cash Receipt and records the Imprest Cash Receipt Number on the last page of the Cashier's monthly Patient Indigent Fund ListingPrepares the Inter-Transfer Form by recording the amount of funds to be transferred into the Patient Trust Fund.Forwards copies of the completed Inter-Transfer Form and the Patient Indigent Listing to the Data Processing Department for entry into the PAS system within the first five (5) days of the month.Forwards the original copies of the completed Imprest Cash Receipt, Inter-Transfer Form and the Cashier's monthly Patient Indigent Fund Listing to the Accounting Department. 25. What is the function of the work area and how does this position fit into that function?The Accounting Department is responsible for Walter Reuther Psychiatric Hospital's financial obligations in accordance with internal controls of Accounting practices and procedures. The Cashier's position is?most critical because it deals directly with the patients, as well?as the public. The Cashier's office must be opened every day (like a bank) so the patients can have access to their own funds, as well as depositing all monies daily.26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Education typically acquired through completion of high school.EXPERIENCE:Accounting Assistant 5No specific type or amount is required.Accounting Assistant 6One year of administrative support experience. Accounting Assistant E7Two years of administrative support experience, including one-year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.KNOWLEDGE, SKILLS, AND ABILITIES:The use of a calculator and computer. Must be able to reconcile and/or balance financial transactions and accounts. Ability to select and compile date for expenditure, revenue, accounts and reports.CERTIFICATES, LICENSES, REGISTRATIONS:None Applied.NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.None AppliedI certify that the entries on these pages are accurate and complete.Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDate ................
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