Delaware Rotary Club Committee Update for 2009-2010



Delaware Rotary Club Committee Update for 2009-2010

| | | | | |

| |Purpose |Goals |Draft Plans |Committee Chair |

| | | | | |

|Service through Fun |Service is most often mentioned as the goal |Select service activities and fundraising projects that provide |1. Request each service project and fundraising project incorporate fellowship. |EVERYONE |

|Fellowship Fundraising |of our club. Funds are often needed for the |fellowship opportunities among members. | | |

| |service projects we choose. And members have| | | |

| |expressed a desire for more events that are |Provide more opportunities for members to have fun at meetings and get | | |

| |fun and provide fellowship. |to know each other. | | |

| | | | | |

| | | |2. Plan occasional club meetings around fun activities. |Program commitee |

| | | | | |

| | | |3. Have at least 2 opportunities for additional get togethers among club members (ex. Sports outing, |Bob Roof |

| | | |Dinners/cookouts, after hours get togethers) |Deb Shatzer |

| | | | | |

|Membership - |Recruit active members from area businesses |Increase membership from 112 - 117 by March 2010. Increase to 129 by|Review Rotary info on member recruitment. |Scott Braumiller |

|recruitment and |and community leaders to assure diversity |2014. |Ask sponsors to mentor new members for a year. Promote Rotary at Leadership Delaware. | |

|classification |in club classifications, age, gender, and |Help Determine the size club desired in the future. |Create a plan for increasing participation from industry. | |

|retention |ethnicity. |Increase membership in industrial classification, recruit younger |Past members to be invited to special events. | |

| |President to sponsor 1 new member. |professionals and have more ethnic diversity. |Sponsor club members to Attend the District Membership Seminar. | |

| | |Develop a retention plan. | | |

| | | | | |

|Membership - |Orient new members to International and local|Provide orientation opportunities within 3 months of induction. |Hold breakfast meetings on an as needed basis. Provide the attendees with club documents, financial and |Sue Bennington |

|Orientation and |goals, club history and member expectations.| |attendance expectation information. | |

|Historian |Include them in club participation, provide |Maintain the history of the organization, Always on Monday. |Invite sponsors and request sponsors to mentor the new member for a year. | |

| |mentorship in first year. | |When inducted, the President will follow up with committee sign up. |(Pres. Committee |

| | | | |assignment) |

| | | | | |

|Public Relations |Promote Rotary(s mission, accomplishments and|Have at least 4 stories per year appear in local newsmedia,and the tv |Submit news articles on club events and fundraisers as well as distinguished speakers and honorees to the |Marlene Casini and Brandon |

| |activities as a service organization locally |web crawler, |news paper. |Feller |

| |and internationally. | |Request a web crawler for special fundraisers. | |

| | |Have all recipients of funds or partners in projects include Rotary in |Invite news media to the meetings. | |

| | |their own publications. |Update the club brochure. Recommend Rotary signage. and community visibility. | |

| | | |Each project leader is asked to have a promotional plan and coordinate with PR chair. | |

| | | | | |

|Intl activities -TRF |Inform the club regarding RI Foundation |Increase knowledge of programs supported by TRF. Meet a minimum club |Provide a minimum of 4 club programs on projects funded by TRF. Explore methods of increasing |Brian Stanfill |

| |activities and promote donations. |goal of $4000 donations to TRF. Increase sustaining members (EREY) and|contributions such as direct donations. | |

| | |increase benefactors by 1. Attend the District seminar. |Arrange recognition of new Paul Harris honorees. Consider ways to recognize those who contribute to Intl | |

| | | |funds and projects. | |

| | | | | |

|Service projects - |Provide service to the community as stewards |1. Free Trees Project |1. Continue to provide approx. 5000 Free Trees. Provide fellowship opportunity. |Mike Williams, PR |

|Environment and |of the environment | | | |

|Community | | | | |

|Also see Other Service | | | | |

|Project for 09-10 | | | | |

| | | | | |

| | |2. Adopt a Highway |2. Conduct 4 clean ups per year. Provide fellowship opportunity. |Jim Frisch, Jr., PR |

| | | | | |

| | |3. Adopt a Bikeway |3. Conduct clean ups of a portion of the downtown bike path, Henry to Winter St.. Include Rotary Signs,| |

| | | |Provide fellowship opportunity. | |

| | | |Possible spring family ride and walk | |

| | | | | |

| | |4. Usher at the Fair and generate $2,000 for the DRF. |4. Increase participation ushering during fair week. Hold club meeting at fairgrounds. |Mike Williams- Claire |

| | | | |Jolliff - mtg |

| | | | | |

|Service projects - | |1. Holiday Clearing house |1. Participate in food/gift distribution days. Wear vests, fellowship opportunity. |Need volunteer, PR |

|Health and Hunger |Based on local needs, increase club | | | |

| |participation in Hunger projects. | | | |

| | | | | |

| |District Citation Requirement | | | |

| | | | | |

| | |2. Hams for the Holidays |2. The district Grant request was not funded. | |

| | | | | |

| | |3. Meal sponsorship |3. Consider sponsoring 1 meal/ month at the local Andrews House. |To be decided |

| | |4 . Assist with summer free lunch program |4. Members work together to Adopt a week or a day a week of sponsoring ‘extra’s at the Summer free lunch | |

| | | |program | |

| | | | | |

| | |5. Immunizations, health issues. |5. Promote immunization for local residents. | |

| | | | | |

|Service projects – |Seek opportunities to help with literacy |1. Third Grade Dictionary project continuation. |1. Through club member donations and last years funds, provide dictionaries to all third graders in |Paula Jorge |

|Literacy |efforts | |Delaware, Big Walnut and local parochial schools. |Claire Jolliff, PR |

| | | | | |

| | |2. Assist children eturning to school with school supply donations. |2. Provide an August collection of school supplies donated by members. |Rex Welker |

| | | | | |

| | |3. Book Donations to the Library |3. Speakers will be thanked through a book donation in their name. |Mary Jane Santos |

| | |4. Read with Rotary |4. Participate in the Library Summer Reading program with donations of books to participants. |To be decided |

| | |5. STRIVE |5. Explore interest in providing STRIVE program in a local HS to begin fall 2010 |To be decided |

| | | | | |

|Other Service Projects |1. Provide 70% of the major fundraising |1. Select a the community project to be funded which should encompass |Development of Bike Trailhead, historical signs, possible shelter |TBA |

| |project to a local project. |promotion of Rotary. | | |

| |2. Complete a project for Club 80 | | | |

| | |2. Select $2000 Club 80 project |Can be included in project above or TBA | |

| | | | |Rhea Dawn Smith |

| | | | | |

|Service projects - |Support the development of youth in our |1. Provide scholarships to area students (DC, BV, DC, DACC) |1. Seek at least 5 applications from each area school and award 2 $1,000 scholarships. Consider an |Dave Bernon |

|Youth Development |community. | |additional $1000 scholarship. |PR |

| | | | | |

| | |2. Support business students |2. Sponsor a student to Ohio Business Week. |Treasurer |

| | | | | |

| | |3. Recognize student project in 4-H |3. Either continue to provide a fair trophy or consider other way to recognize 4-H participants. |DRF, volunteer presenters |

| | | | | |

| | |4. Participate in Student Youth Leadership. – to be organized by |4. In addition to Financial support of Student youth leadership, seek time to present information on |Barb Walters |

| | |Village Academy this year |Rotary to the students. | |

| | | | | |

|Service projects - |Support RI goal of Polio Eradication and |1. Meet the $2,000 expectation for polio plus |1. Hold a special fundraiser/awareness project focused on polio. (Possible movie at the Strand) | |

|International |participate in international projects in | | |PR |

| |Health, Humanity, Hunger and Water. | | | |

| | | | | |

| | |2. Support the Water project in Honduras |2. Provide pending financial commitment for the joint water well project with Capital Square club. |(DRF, Tom Whitney) |

| | | | | |

| | |3. Support vision project in El Salvador |3. Collect used eye glasses. | |

| | | |Participate in development of water/sanitation project in El Salvador. Plan a visit in partnership with |PR |

| | | |Olentangy. | |

| | | | | |

|Service project - |Participate in Youth Student Exchange and |1. Sponsor 1 outbound (Japan) and 1 inbound student (Brazil). |1. Include presentations on the YSE experiences at club meetings. |Jim Hoovler |

|International Exchanges|Group Study Exchange to create understanding | |Have a minimum of 2 host families for the inbound student and have at least 10 fellowship activities with |(Host Tom Homan) |

| |and good will among countries. | |other club Rotarians. |PR |

| |(Ambassadorial and Univ teacher programs have| | | |

| |been discontinued by RI this July) | | | |

| | | | | |

| | |2. Promote GSE outbound to India and apply to host the inbound team. |2. Ask club members to identify the experiences they could provide to an inbound team in preparing our |Jackie Kuhns |

| | | |application for the District. | |

| | | |Promote applications for GSE outbound. |PR |

| | | | | |

|Community Awards |Recognize those in the community who provide |1. PHF Community Awardee |1. Select an annual community member who exemplifies service above self, Honor their accomplishments at a|Brian Stanfill |

| |exceptional service in the community and in | |club meeting or event. |PR |

| |our educational system. | | | |

| |Promote the 4 Way test through Student | | | |

| |Contest | | | |

| | | | | |

| | |2. Excellence in Teaching Awards |2. Select honorees among area schools and recognize accomplishments at a club meeting. |John Schiller |

| | | | |PR |

| | | | | |

| | |3. 4 Way Speech Contest |3. Promote the 4 way speech contest in area schools and select one presentation for District Contest. | |

| | | |Begin promoting the contest in early fall with speech teachers. Have the winning contestant present at a | |

| | | |club meeting. |PR |

| | | | | |

|Fundraising |Raise at least $16,000 to support community |1. 12 Days of Christmas |1. Obtain donated prizes, prepare and sell tickets, promote selling opportunities that encourage |George Wisener |

| |and Intl Projects (70/30) | |fellowship and fun. Contact prize winners. |PR |

| |(Does not include polio fundraiser, donations| | | |

| |for dictionaries or TRF donations) | | | |

| |Choose fundraisers that provide for fun and | | | |

| |fellowship | | | |

| | | | | |

| | |2. Fair Ushering - see projects |2. Addressed above |Mike Williams |

| | | | | |

| | |3. Golf outing |3. Evaluate participation in golf outings to increase attendance next year. |John Berner, PR |

| | | | | |

| | |4. Create future fundraising plan |4. Study options to our current fund raising efforts that would generate more funds in a way that |January club discussion |

| | | |promotes publicity and fellowship. | |

| | | | | |

| | |5. Mini fundraiser to increase awareness - Rotary Polio+ |5. Conduct an event at Buehler(s patio to promote service projects related to youth. |TBA |

| | | | | |

| | |6. Increase funds for scholarships |6. Encourage Birthday Gifts to scholarship fund. |President |

| | | | | |

|Weekly Programs |Have informative and entertaining programs |1. Create more fellowship and fun program opportunities. |1. At least 4 programs (off site or evening) that celebrate Rotary and community. Examples: Installation|Rhea Dawn Smith and George |

| |that promote attendance and fellowship. | |dinner, wine tasting, tour of local business, golf luncheon, fair |Wisener |

| | | | | |

| | | | |PR |

| | | | | |

| | |2. Increase awareness of RI projects funded by TRF. |2. Invite rebound exchange participants, previous Ambassadorial scholars, participants in other club | |

| | | |international projects. | |

| | | | | |

| | |3. Provide 4 club assemblies |3. Involve members in the future of the club and provide time for general fellowship | |

| | | | | |

| | |4. Highlight major issue |4. Hold at least one forum on a topic of current interest and varying viewpoints (possibly evening | |

| | | |meeting) – planned for Oct 26 | |

| | | | | |

|Communication |Increase communications and awareness of |1. Improve our ability to communicate with members. |1. Utilize Club runner to maintain a web site and member communication system. |Deb Shatzer |

| |Rotary and the club activities within the | | | |

| |club and to others. | | | |

| | | | | |

| | |2. Increase use of the web site by having current information |2. Update the website once per month and assist members in it(s use. |Deb Shatzer |

| | |available and easy to contribute. | | |

| | | | | |

| | |3. Publish weekly club newsletters with club news and presentations. |3. Provide club updates to members each week via email distributions and copies at the meeting. |Paul Lyda |

| | | | | |

| | |4. Connect with absent members |4. Establish way to communicate with members on LOA or who do not have email | |

| | | | | |

|Weekly meetings |Assure efficient, smoothly run noon meetings.|1. Greet members and guests to make them welcome |1. Have all members share in greeting responsibilities. |Smith Runyan |

| | | | | |

| | |2. Mtg Attendance/Registration |2. Maintain Weekly attendance and list of guests |Bob Sick |

| | | | | |

| | |3. Invocation |3. Weekly invocation. |Bruce Quatman |

| | | | | |

| | |4. Sargeant at Arms - Set the tone of the meeting, have fun, generate |4. Expand assistants who can provide creative and fun ways of generating funds. |Ken Spicer |

| | |funds. | | |

| | | | | |

| | |5. Pieces of Eight | |Jim Ballinger |

| | | | | |

|Club Administration |Provide continuity of club functions, meet RI|1. Select enthusiastic members for nomination to office. |Complete nominations for the Nov Elections |Sue Hanson, PP |

| |and District requirements, | | | |

| | | | | |

| | |2. Update Bylaws every 5 years |Complete the update of club Bylaws |Rozella Miller |

| | | | | |

| | |3. Recognize members who have made contributions to club and |Recognize members who have served. |Jim Hoovler |

| | |community. |Honor a Rookie of the Year among new members | |

| | | | | |

| | |4. Establish goals for the future. |Continue strategic planning to establish future goals and expectations for the club. |Marlene Casini President |

| | | | |elect. |

General items

Provide Club Leadership Development by sponsoring at least 4 members at District functions.

Each Committee chair will be asked to mentor at least one additional person to assure continuity in club activities.

Members who have done make ups at other clubs will be asked to report on unique fundraising and projects.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download