Event Planning Checklist
Event Planning Checklist (sample)
Name of Event:__________________________________________________
Date:__________________________________________________________
Time:__________________________________________________________
Location:_______________________________________________________
Pre-planning:
1. Objectives______________________________________________________________
2. Audience ______________________________________________________________
3. Costs__________________________________________________________________
4. Dates_________________________________________________________________
5. Location_______________________________________________________________
Program:
1. Topics_________________________________________________________________
2. Speakers_______________________________________________________________
3. Equipment______________________________________________________________
4. Hand-outs______________________________________________________________
Event Planning Checklist (sample)
Facilities:
1. Number of people expected_______________________________________________
2. Room design and seating______________________________________________
3. Tables for materials _____________________________________________________
4. Parking________________________________________________________________
5. Directional signs_________________________________________________________
Equipment:
1. Lectern________________________________________________________________
2. Podium________________________________________________________________
3. PA system______________________________________________________________
4. Microphones____________________________________________________________
5. Projection screen________________________________________________________
6. Video projector__________________________________________________________
7. Computer/laptops/Internet Screen _______________________________________
Event Planning Checklist (sample)
Publicity/Promotion:
1. Mailing lists_____________________________________________________________
2. Promotional mailings_____________________________________________________
3. Posters/flyers___________________________________________________________
4. Advertising (free or paid) __________________________________________________
5. Media contact___________________________________________________________
6. Social media contacts_____________________________________________________
7. Press releases__________________________________________________________
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