Computer Resource
Word Templates for Legal Pleadings Cover Pages
Word 2003:
Go to File/New. This pulls up a list of templates installed on your computer. One of the tabs is “Legal Pleadings.” Run the Legal Pleading wizard to generate a Legal Pleading template, which is then stored on your computer for re-use.
To use the template in the future, go back to File/New. Your legal pleading template(s) now appears next to the wizard. Every time you double-click the template, it gives you a new document.
Word 2007:
Click on the Office Button (upper left corner), then select “new.” This brings up the template list. At the top is a search command; click and type “legal pleading.” Four different variations will appear at the top of the list; each can be clicked and downloaded; this puts a copy into “My Templates” for future use.
The built-in templates contain many features you might wish to remove, such as line numbers and page borders. Unfortunately, these are not “formatted” into the document. Microsoft stuck them in as header content, so use header edit (under the Insert tab) to activate the headers, at which point you can click on and delete the line numbers and borders.
Generating an Automatic Table of Contents
Tables of Contents are based on “styles” applied to text by using either the Style dropdown (in Word 03 or 07) or the References “Add Text” command (only in Word 07).
To define an entry for your table of contents, click on the heading, then select Heading 1, 2, 3 (etc.) to specify the level heading; this will determine the indentation and position of your entry in the contents. There are formats already in place for each heading, which are usually not what you need. Use the Style dropdown to “modify” your heading formats so they look correct.
When all headings have been “marked” as such, use the Table of Contents command (Insert/Reference in 03, or References in 07) to generate the table. It will be inserted wherever your cursor is within the document. Note that the resulting contents list (with page numbers) is not editable; it turns gray if you click within it, which is Word’s way of telling you not to try to make changes. If you wish to make the content editable, you can do so by highlighting, cutting, and then using “paste special” to put it back as unformatted text (of course, it will no longer automatically update).
If you do not like the format Word applies to the table content, do not try to format the table manually. Since these “tables” automatically update (i.e., printed page numbers change whenever your text changes), be sure to make format changes through “Style” using the appropriate styles (such as TofC 1). Click on any part of the table to display the name of the style in use, then use Style/Modify to make your changes (use “add to template” if you want these changes to be remembered and used as defaults.)
George W. Rumsey, Computer Resource Center
puter- or email rumsey@
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