FIN120_Enterprise Cash Deposits



FIN120_Enterprise Cash Deposits

Created on Friday, May 05, 2006

Table of Contents

FIN120_CD01_Applying Deposits 1

CD01.01_Journal Directly Deposits 2

CD01.02_Journal Directly Deposit Accounting Entries 16

CD01.03_Journal Directly Deposit Status 25

CD01.04_Regular Deposit 28

CD01.05_Express Deposit 53

CD01.06_Viewing the payment status 67

CD01.07_Applying a Regular Deposit to Payment Worksheet 72

FIN120_CD01_Applying Deposits

Deposits are a form of payment or receivable items received from customers, employees and/or vendors which are remitted into AR counterparty (bank) account.

Cash Deposits functionality in accounts receivables allows a user to make a regular deposit, associate a deposit to journal entries (express deposit), apply a deposit and associate to a specific item or a balance, post the adjustments and create accounting entries using payment worksheet.

Cash deposits which are not posted can be adjusted or edited in a temporary workspace known as Payment Worksheet.

Payment Worksheet is a feature of Cash Deposits used in conjunction with regular deposits to apply or spread a specific payment amount to various items associated with a specific customer. It will also enable the user to confirm the adjustments and then post it to respective GL accounts.

Payment worksheet feature is not used when applying miscellaneous payments as journal directly items.

Payment Status feature of cash deposits allows a user to review the status of payment. The status of the payment helps a user to understand whether a payment is posted or not. That also helps a user to decide whether a payment is editable or not.

Let us consider a case specific to State of New Mexico for regular deposit.

Sponsor/s (Federal or private organization) of the grant sends a

payment which is applicable to several state agencies. This payment is deposited into AR counterparty (bank) account. These payments are then associated to respective customer ids and then item ids. The customer id and item id uniquely identifies specific sponsors and associated invoices.

Let us consider a case specific to State of New Mexico for journal directly deposit.

Agencies receives refunds for equipment rentals from their vendors. These refunds are applied to accounts directly and are then accounted for journal entries. Since there are no billable entities associated with these payment, these kind of payment are Journalled Directly.

Regular Deposit functionality will be used to apply payments received from sponsors of grants to various agencies of State of New Mexico. The payments will be identified by deposit slip no, customer-ids (sponsor-id) and item-ids(invoice-id).

Directly Journal deposits functionality will be used to apply payments not associated with grant sponsors.

Upon completion of this lesson, you will be able to:

1) Enter "Journal Directly" deposits

2) Create accounting entries for "Journal Directly" deposits

3) Enter regular deposits

4) View the payment status

5) Enter express deposits

6) Apply a regular deposit to payment worksheet

7) View the status of "Journal Directly" deposits

CD01.01_Journal Directly Deposits

Journal directly deposits are used to apply payments which are related with non-billable entities. These payments are not resulted by invoicing any items to a billable entity. But are received in form of refunds, adjustments to overpayment, reimbursement from employees, etc.,

Journal directly deposits are created from Regular Deposit component.

Regular Deposit screens (tab) provides an option to apply the payment to an agency's bank account without associating that payment to a customer or item.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Online Payments button. |

| |[pic] |

|  |Click the Regular Deposit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add a New Value tab. |

| |[pic] |

|  | |

| |The Deposit ID field will be used to enter the deposit slip number. The deposit slip number has a format as per |

| |below :- |

| | |

| |63100 00001 |

| |_____ _____ |

| |Dep Unique |

| |BU Seq no |

| | |

| |The combination of Deposit Business Unit and unique sequence number forms a unique Deposit ID . Deposit ID |

| |identifies individual deposits. |

 

[pic] 

|Step |Action |

|  |Click the Look up Deposit Unit (Alt+5) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look Up Bank Code button. |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look up Bank Account button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

|  |Deposit Type are deposit methods selected to transact a remittance into |

| |AR counterparty bank account. |

| | |

| |Various deposit methods as available in this lists are :- |

| |1) A - ACH |

| |2) C - Check |

| |3) K - Credit Card |

| |4) L - Lockbox |

| |5) M - Miscellaneous |

| |6) S - Cash |

| |7) W - Wire Transfer |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Control Total Amount field. Enter "1000.00". |

| | |

| |Control Total Amount :- Control total amount is the total amount of deposit received. |

|  |Enter the desired information into the Count field. Enter "2". |

| | |

| |Count :- Control Total Amount can be applied to numerous payments. These payments can be associated with several |

| |customer and their respective items. |

| | |

| |The number entered in COUNT field determines the number of payments to which this control total amount will be |

| |applied. |

|  |Enter the desired information into the Control Currency field. Enter "USD". |

 

[pic] 

|Step |Action |

|  |Click the Payments tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Payment ID field. Enter "11111". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

|  |Click the Journal Directly option. |

| | |

| |The Journal Directly option is used to indicate a deposit as directly journalled deposit. |

| | |

| |Once this option is selected, the Customer information and Item information (detail references) is not required. |

| |[pic] |

|  |Click the Add Row button. |

| |[pic] |

|  |Enter the desired information into the Payment ID field. Enter "22222". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

|  |Click the Journal Directly option. |

| |[pic] |

|  |Click the Save button. |

| |[pic] |

|  |End of Procedure. |

CD01.02_Journal Directly Deposit Accounting Entries

Directly journalled deposit accounting entries are created to link the payments with respective fund, departments and accounts.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Payments button. |

| |[pic] |

|  |Click the Direct Journal Payments button. |

| |[pic] |

|  |Click the Create Accounting Entries link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Deposit Unit field. Enter "63100". |

|  |Click the Search button. |

| |[pic] |

|  |Click the scrollbar. |

|  |Click the Search Results table. |

| | |

| |Select the deposit ID for the deposit that was created. |

 

[pic] 

|Step |Action |

|  |Click in the Fund field. |

| | |

| |Following three chartfields are mandatory to be |

| |entered :- |

| | |

| |1) Fund |

| |2) Dept |

| |3) Account |

| |[pic] |

|  |Click the Look up Fund (Alt+5) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Account Type field. Enter "E". |

| | |

| |Enter account type as 'E'. |

| | |

| |'E' is account type code used for Expense Account. |

| | |

| | |

|  |Click the Look Up button. |

| | |

| |Search an appropriate expense account. |

| |[pic] |

|  |Enter the desired information into the Account field. Enter "54". |

|  |Click the Look Up button. |

| |[pic] |

|  |Click the Search Results table. |

| | |

| |For this example we are selecting an expense account which is related with "Rental of Equipment". |

 

[pic] 

|Step |Action |

|  |Click the Create Cash Entries button. |

| | |

| |The CREATE accounting entries process will create offsetting accounting entries. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Collapse button. |

| |[pic] |

|  |DELETE button is used to delete the accounting entries as created. |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |End of Procedure. |

CD01.03_Journal Directly Deposit Status

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Payments button. |

| |[pic] |

|  |Click the Modify Accounting Entries link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Deposit Unit field. Enter "63100". |

|  |Click the Search button. |

| |[pic] |

|  |Click the Search Results table. |

| | |

| |Select a journal directly deposit which is marked complete. A journal directly deposit is marked complete by STO |

| |after confirming the deposit of the payment into Deposit Unit's bank account. |

| | |

| |STO receives bank balance statements everyday and tracks the status of the deposits through bank balance statements.|

|  | |

| |If the check box is selected then the payment status of the mentioned payment is confirmed as "Complete". |

|  | |

| |This screen also allows business users to track the budget status for the mentioned payment. |

|  |End of Procedure. |

CD01.04_Regular Deposit

Regular Deposits are used when you have customer information but lack item ids.

Consider this scenario :-

A regular deposit needs to be applied for several sponsors of various grants.

Sponsors are considered as customers since they are sharing certain costs related to grants approval. These costs are invoiced by State agencies to their respective sponsors.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Online Payments button. |

| |[pic] |

|  |Click the Regular Deposit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add a New Value tab. |

| |[pic] |

|  | |

| |The Deposit ID field will be used to enter the deposit ticket number. The deposit ticket number has a format as per |

| |below :- |

| | |

| |63100 00001 |

| |_____ _____ |

| |Dep Unique |

| |BU Seq no |

| | |

| |The combination of Deposit Business Unit and unique sequence number forms a unique Deposit ID . Deposit ID |

| |identifies individual deposits. |

 

[pic] 

|Step |Action |

|  |Click the Look up Deposit Unit (Alt+5) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look Up Bank Code button. |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look Up Bank Account button. |

| | |

| |Bank Account :- This is the account which is designated to receive Cash Deposits. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look up Deposit Type button. |

| | |

| |Deposit Type are deposit methods selected to transact a remittance into |

| |AR counterparty bank account. |

| | |

| |Various deposit methods as available in this lists are :- |

| |1) A - ACH |

| |2) C - Check |

| |3) K - Credit Card |

| |4) L - Lockbox |

| |5) M - Miscellaneous |

| |6) S - Cash |

| |7) W - Wire Transfer |

| | |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Control Currency field. Enter "USD". |

|  |Enter the desired information into the Control Total Amount field. Enter "1000.00". |

| | |

| |Control Total Amount :- Control total amount is the total amount of deposit received. |

|  |Click in the Count field. |

| | |

| |Count :- Control Total Amount can be applied to numerous payments. These payments can be associated with several |

| |customer and their respective items. |

| | |

| |The number entered in COUNT field determines the number of payments to which this control total amount will be |

| |applied. |

| |[pic] |

|  |Enter the desired information into the Count field. Enter "2". |

 

[pic] 

|Step |Action |

|  |Click the Payments tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Payment ID field. Enter "123890". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

 

[pic] 

|Step |Action |

|  |Click the Look Up Cust ID button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

 

[pic] 

|Step |Action |

|  |Click the Look Up Business Unit button. |

| | |

| |Select deposit business unit as business unit option. |

| |[pic] |

|  |Reference Qualifier Code identifies reference code used to refer the corresponding documents or entities related |

| |with this regular deposit. |

| |  |

| |Always select "I" from Qual Code list. |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |Click the Add Row button. |

| |[pic] |

|  |Enter the desired information into the Payment ID field. Enter "99999". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

|  |Click the Look up Cust ID button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Business Unit field. Enter "63100". |

|  |Reference Qualifier Code identifies reference code used to refer the corresponding documents or entities related |

| |with this regular deposit. |

| |  |

| |Always select "I" from Qual Code list. |

|  |Click the Detail References link. |

| | |

| |Detail References:- Information about Items - item id, line item no, currency discount, etc., is entered into this |

| |section |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look up Item ID (Alt+5) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Pay Amt field. Enter "500.00". |

|  |Click the OK button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |End of Procedure. |

CD01.05_Express Deposit

Express deposits is a form of payment application used when a payment is required to assign to a specific Item ID.

Express deposits enables a user to post a payment.

Consider this scenario :-

A payment has been received from a customer which is deposited into AR counterparty (bank) account.

If journaling of this payment is required immediately, then express deposit allows the user to create the accounting entries at the same time and post those entries.

This advanced feature (Express Deposit) of applying the payment and accounting the payment helps end-user to mark the payment as posted after applying it immediately.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Online Payments button. |

| |[pic] |

|  |Click the Express Deposit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add a New Value tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click in the Deposit Unit field. |

| |[pic] |

|  |The Deposit ID field will be used to enter the deposit ticket number. The deposit ticket number has a format as per |

| |below :- |

| | |

| |63100 00001 |

| |_____ _____ |

| |Dep Unique |

| |BU Seq no |

| | |

| |The combination of Deposit Business Unit and unique sequence number forms a unique Deposit ID . Deposit ID |

| |identifies individual deposits. |

|  |Enter the desired information into the Deposit Unit field. Enter "63100". |

|  |Click the Add button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the *Bank field. Enter "WELLS". |

| | |

| |Bank Code - Bank which is designated as an AR counterparty |

| | |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

|  |Enter the desired information into the *Account field. Enter "DEP". |

|  |Enter the desired information into the *Deposit Type field. Enter "C". |

|  |Enter the desired information into the Control Currency field. Enter "USD". |

|  |Enter the desired information into the Control field. Enter "1000.00". |

| | |

| |Control total amount is the total amount of deposit received. |

|  |Enter the desired information into the Control field. Enter "1". |

| | |

| |Count :- Control Total Amount can be applied to numerous payments. These payments can be associated with several |

| |customer and items. |

| | |

| |The number entered in COUNT field determines the number of payments to which this control total amount will be |

| |applied. |

 

[pic] 

|Step |Action |

|  |Click the Payments tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the *Payment ID field. Enter "12345". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "1000.00". |

|  |Click the Look up Item ID (Alt+5) button. |

| | |

| |Item ID :- Item associated with this payment |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Payment Method list tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |Click the Build button. |

| | |

| |Worksheet Action section enables a user to build a payment worksheet. |

| |[pic] |

|  |Click the Go To Worksheet link. |

| | |

| |Click on Go To Worksheet link to invoke payment worksheet. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search (Alt+1) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Sel option. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |End of Procedure. |

CD01.06_Viewing the payment status

Payment status enables user to review the status of a payment as applied by regular deposit or express deposit feature.

The Payment Status page displays following information about deposits for a given Deposit Business Unit and Deposit ID.

1) Payment Amount

2) Payment Currency

3) Posting status

4) Unpost Reason

5) Accounting Date

6) Payment Entered Date

7) Deposit Bank and Account

8) Customer Information - Customer Business Unit, Customer ID

     and Customer Name

9) Item Information - Item Business Unit, Customer ID, Item Id

10) Reference Information - Reference Qual Code, Reference

Following are the payment status :-

1) Unidentified - Customer or item reference information not available.

2) Identified - Payment reference information is available.

3) Identified Express - Item or payment reference information is available for Express Payment.

4) Directly Journalled - Regular deposit marked for journal directly.

5) Worksheet - The payment has a saved worksheet that is not set to post.

6) Applied - The payment has been applied, and either accounting entries were created online or the payment is set to post on the worksheet action page.

7) Complete - The ARUPDATE process has successfully posted the payment. To change a payment which is marked as complete, you need to unpost the payment.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Payments button. |

| |[pic] |

|  |Click the Review Payments button. |

| |[pic] |

|  |Click the Payment Status link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Deposit Unit field. Enter "63100". |

|  |Click the Search button. |

| | |

| |Search an existing deposit id for the AR business unit as entered in Deposit Unit field. |

| |[pic] |

|  |Click the scrollbar. |

|  |Click the Search Results table. |

| | |

| |Select the deposit ID of the deposit that was created. |

 

[pic] 

|Step |Action |

|  |Click the Previous in List button. |

| | |

| |Payment status tab displays payment information for a deposit applied to a customer account and to a respective item|

| |associated with a specific customer account. |

| | |

| |It also displays posting status, posted date, posting action for a payment which is posted. |

| |[pic] |

|  |Click the Return to Search button. |

| |[pic] |

|  |Click the Return to Search button. |

| |[pic] |

|  |End of Procedure. |

CD01.07_Applying a Regular Deposit to Payment Worksheet

A regular deposit can be applied to a payment worksheet. Payment worksheet is used to make amendments and adjustments to a particular item.

Consider this scenario :-

A sponsor is invoiced for several items by a state agency. The sponsor makes a single payment of specific amount which is deposited to AR counterparty (bank) account.

In order, to associate that payment to each item individually, it is required to build a worksheet for the mentioned payment and sponsor.

This worksheet (Payment Worksheet) will then display all the items in the form of line-item/s and will display the outstanding balance related with these items individually.

The end-user (business user) can then spread/divide the total payment amount to these items and adjust the outstanding balance pertaining to each line-item.

The payment worksheet also allows to post the final adjustments and create accounting entries for that payment.

Procedure

 

[pic] 

|Step |Action |

|  |Click the Scrollbar scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the Accounts Receivable link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Online Payments button. |

| |[pic] |

|  |Click the Regular Deposit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add a New Value tab. |

| |[pic] |

|  |The Deposit ID field will be used to enter the deposit ticket number. The deposit ticket number has a format as per |

| |below :- |

| | |

| |63100 00001 |

| |_____ _____ |

| |Dep Unique |

| |BU Seq no |

| | |

| |The combination of Deposit Business Unit and unique sequence number forms a unique Deposit ID . Deposit ID |

| |identifies individual deposits. |

 

[pic] 

|Step |Action |

|  |Click the Look up Deposit Unit (Alt+5) button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Add button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look Up Bank Code button. |

| | |

| |Bank Code - Bank which is designated as an AR counterparty. |

| | |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| | |

| |The fiscal agent for State of New Mexico is Bank of America. |

| | |

| |However for the purpose of illustration, wells fargo bank is selected in this topic. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Look up Bank Account button. |

| | |

| |Bank Account :- This is the account which is designated to receive Cash Deposits. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Search Results table. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Enter the desired information into the Control Currency field. Enter "USD". |

|  |Enter the desired information into the Control Total Amount field. Enter "1000.00". |

| | |

| |Control Total Amount :- Control total amount is the total amount of deposit received. |

|  |Click in the Count field. |

| | |

| |Count :- Control Total Amount can be applied to numerous payments. These payments can be associated with several |

| |customer and items. |

| | |

| |The number entered in COUNT field determines the number of payments to which this control total amount will be |

| |applied. |

| |[pic] |

|  |Enter the desired information into the Count field. Enter "2". |

| | |

| |For this example, control total amount - $1000.00 is applied to 2 payments. |

| | |

| |Details of payment is entered in the PAYMENTS tab. |

 

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|Step |Action |

|  |Click the Payments tab. |

| |[pic] |

 

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|Step |Action |

|  |Enter the desired information into the Payment ID field. Enter "123890". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

|  |Click the Look up Cust ID button. |

| | |

| |Cust ID :- Customer associated with this payment. |

| | |

| |If the regular deposit is received from a grant's sponsor, then customer id is a sponsor id. |

| |[pic] |

 

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|Step |Action |

|  |Click the Search Results table. |

|  |Select deposit business unit as business unit option. |

|  |Reference Qualifier Code identifies reference code used to refer the corresponding documents or entities related |

| |with this regular deposit. |

| |  |

| |Always select "I" from Qual Code list. |

 

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|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |Click the Add Row button. |

| |[pic] |

|  |Enter the desired information into the Payment ID field. Enter "99999". |

| | |

| |The field length for Payment ID field is 15 characters. |

|  |Enter the desired information into the Amount field. Enter "500.00". |

|  |Click the Look up Cust ID button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Search Results table. |

 

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|Step |Action |

|  |Click in the Business Unit field. |

| |[pic] |

|  |Enter the desired information into the Business Unit field. Enter "63100". |

|  |Reference Qualifier Code identifies reference code used to refer the corresponding documents or entities related |

| |with this regular deposit. |

| |  |

| |Always select "I" from Qual Code list. |

|  |Click the Detail References link. |

| | |

| |Detail References:- Information about Items - item id, line item no, currency discount, etc., is entered into this |

| |section |

| |[pic] |

 

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|Step |Action |

|  |Click the Look up Item ID (Alt+5) button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Search Results table. |

 

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|Step |Action |

|  |Enter the desired information into the Pay Amt field. Enter "500.00". |

|  |Click the OK button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Save button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Apply Payments link. |

| |[pic] |

 

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|Step |Action |

|  |Click the Create Worksheet link. |

| |[pic] |

 

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|Step |Action |

|  |Enter the desired information into the Deposit Unit field. Enter "63100". |

|  |Enter the desired information into the Deposit ID field. Enter "39400037". |

| | |

| |Enter the deposit ID for the deposit which was recently created. |

|  |Click the Search button. |

| |[pic] |

|  |Click the Search Results table. |

 

[pic] 

|Step |Action |

|  |Click the Build button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Sel option. |

| |[pic] |

|  |Enter the desired information into the Pay Amt field. Enter "500.00". |

|  |Click the Save button. |

| |[pic] |

|  |Click the Worksheet Action link. |

| |[pic] |

 

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|Step |Action |

|  |Click the Create/Review Entries button. |

| |[pic] |

 

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|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |Click the Return To Previous Panel button. |

| | |

| |Similar steps can be applied to other payment ID associated with same Deposit ID. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Save button. |

| |[pic] |

|  |End of Procedure. |

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