Job title Programme Manager- Executive Education Division ...

Job title Division Department Location

Grade and Salary Hours Contract type

Programme Manager- Executive Education

Social Sciences

Blavatnik School of Government

Radcliffe Observatory Quarter, Walton Street, Oxford, OX2 6GG

Grade 6: ?29,176 - ?34,804(with a discretionary range to ?38,017) p.a. Full time (37.5 hours per week)

Fixed term for 2 years

Reporting to

Executive Education Manager

Vacancy reference 142643

Additional information

The closing date for this post is 12 noon on Tuesday, 10 September 2019.

Overview of the Role The Blavatnik School of Government is one of the newest departments at the University of Oxford. We are rapidly growing and now seeking to appoint a talented Programme Manager to support the School's executive education programmes.

Executive education is a developing area of School engagement, which we hope to expand further over the next few years. Our work in this area means that the post holder will be working on a number of emerging programmes and workshops aimed at senior public leaders from ministries, agencies or international organisations. The postholder will have the overall responsibility for the operational elements of the executive education programmes. She or he will be the key contact and the main project planner for a number of major executive programmes, high-level guests and potential programme participants. Tact, discretion, and a welcoming and positive attitude are therefore essential.

The postholder will need excellent team working skills with a flexible can-do approach, self-motivation, resilience and a willingness to adapt to the changing needs and priorities of the team and across the School.

Responsibilities/duties

Executive Education ? Act as the lead administrator in supporting the programme/academic director and teaching faculty in the design, planning and delivery of a number of concurrent major executive programmes. ? Take a lead role in the team on the overall project management and programme delivery of all the executive education programmes from the design, communication plans, induction through to completion. You will alert the Executive Education Manager (or partner if necessary) to any potential problems or delays in plans for each programme. ? Day to day supervision of the Programme Administrator/s and Assistant working in the executive education team. Ensuring the tasks, quality and deadlines are met for each programmes. You will always look for ways to develop the individuals and the team as a whole. ? Work closely with the Executive Education Admissions Officer regarding open enrolment applicants to ensure a smooth handover for the programme administration and delivery part. ? Manage the faculty contracts and ensure the Right to Work processes are consistent with the University and School's policies. ? Create and manage programme budgets with internal finance colleagues, the Executive Education Manager and with the client. Ensure complementary budgeting, forecasting and reconciliation of the expenditure. ? Support and work closely with the Executive Education Manager in contract negotiations with our partners and on development on new programmes. ? Provide high-quality customer service to external and internal customers and high-quality engagement with participants and clients. ? Ensure evaluation process is followed for each of the programme delivered. ? Be part of the team responsible for building and maintaining the School's virtual learning environment site for individual programmes. ? Create/draft promotional materials, which could include: brochures and handbooks, website information, articles, and alumni newsletters. ? Work closely with the Executive Education Manager and External Relations team to execute the alumni relations strategy. Help provide information to alumni network about interesting events, articles, etc. to keep them engaged with the School. ? Deputise for the Executive Education Manager during his/her absence as required.

Other duties ? Work closely with other School teams (Executive Office, COO, Events, Communications, and Finance) to help deliver certain one-off special projects / workshops relating to executive education or working with senior policymakers. ? Engage in appropriate short-term research projects. ? Such other duties as the Executive Education Manager or COO deem appropriate to the post and grade to support the activities of the School.

Selection criteria

Essential ? Excellent team working skills with a flexible can-do approach, self-motivation, resilience and a willingness to adapt to the changing needs and priorities in your team and across the School. A flexible approach to working hours will be required, as post-holders may be asked to work outside normal office hours on occasion in connection with events and courses. Time off in lieu will be agreed for working any events/courses that are held outside of normal hours. ? The ability to demonstrate a personable and diplomatic approach in dealing with a diverse range of people, including international programme participants, senior visitors, academic staff and other members of the collegiate University. ? The ability to know when to use initiative and when to seek advice. ? Excellent communication skills in both written and spoken English. ? High levels of accuracy and attention to detail when inputting data and providing information. ? Good numeracy skills, including confidence in dealing with financial data. ? Good IT skills including experience in the use of the Microsoft Office Suite, particularly Word and Excel, and the ability to learn new systems. ? An ability to undertake research and provide recommendations. ? A systematic, thorough, and highly-organised approach to work with the ability to work to tight deadlines. ? An undergraduate degree.

Desirable ? Experience in planning, preparing and execution of events/projects. ? Interest in education, learning and development. ? Experience or interest in public policy. ? Experience supervising staff.

Pre-employment screening

All offers of employment are made subject to standard pre-employment screening, as applicable to the post.

If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions.

We advise all applicants to read the candidate notes on the University's pre-

employment

screening

procedures,

found

at:

ox.ac.uk/about/jobs/preemploymentscreening/.

How to apply

Before submitting an application, you may find it helpful to read the `Tips on applying for a job at the University of Oxford' document, at ox.ac.uk/about/jobs/supportandtechnical/.

If you would like to apply, click on the Apply Now button on the `Job Details' page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. Please provide details of two referees and indicate whether we can contact them now.

You will also be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants).

Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description.

Please upload all documents as PDF files with your name and the document type in the filename.

All applications must be received by midday on the closing date stated in the online advertisement.

Information for priority candidates

A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of illhealth/disability. Priority candidates are issued with a redeployment letter by their employing department(s).

If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments).

Should you experience any difficulties using the online application system, please email recruitment.support@admin.ox.ac.uk. Further help and support is available from ox.ac.uk/about_the_university/jobs/support/. To return to the online application at any stage, please go to: recruit.ox.ac.uk.

Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email.

About the University of Oxford

Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford's researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts.

We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual's unique contribution.

While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded ?564m and we rank first in the UK for university spin-outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise.

Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford.

For more information, please visit ox.ac.uk/about/organisation.

The Blavatnik School of Government

Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; applied research; and engagement with government and practitioners.

The School was founded in 2010. We accept around 120 MPP (Master of Public Policy) students and five doctoral students a year.

For more information please visit: bsg.ox.ac.uk.

Important information for candidates

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