GLENDALE COMMUNITY COLLEGE



GLENDALE COMMUNITY COLLEGE

STUDENT AFFAIRS COMMITTEE

MINUTES

February 18, 2009 – 1:00pm

AD 121

The Student Affairs Committee meeting was called to order at 1:05pm

Present: Jewel Price (acting chair), Ramona Barrio-Sotillo, Roger Bowerman, Sharon Combs, Richard Cortes, Alla Ghahramanyan, Brenda Jones, Edward Karpp (non-voting resource), Sid Kolpas, Mary Mirch, Tzoler Oukayan, Paul Schlossman, Lauren Shenian, Jeanette Stirdivant, Andrew Stires, Nina Tsharrushyan, Andra Verstraete (non-voting resource), Hoover Zariani

Absent: Ricardo Perez (chair), Joy Cook, Ghazarian, Jon Gold, Patricia Hurley, Elmira Nazaryan, Frankie Strong (non-voting resource), Steve Taylor

Guest: Amir Nour

APPROVAL OF MINUTES – November 19, 2008

It was MSC Bowerman/Kolpas) that the minutes of November 19, 2008 be approved.

APPROVAL OF SUBCOMMITTEE MINUTES

It was MSC (Barrio-Sotillo/Kolpas) that the unadopted minutes of the Noncredit Matriculation Committee from November 19, 2008 be accepted.

It was MSC (Combs/Bowerman) that the adopted minutes of the Student Fees Committee from December 9, 2008 be approved. Mr. Zariani abstained.

• Mr. Nour reported that the Student Fees Committee discussed interviews with collections agencies to help assist the college in collecting unpaid fees.

• The non-resident tuition will remain $181/unit.

NEW BUSINESS

The following new business items were pulled from the agenda:

• Board Policy 5115 (First Reading)

• Board Policy 5143 (First Reading)

• Board Policy 5138 (First Reading)

|Administrative Regulation 5440 (First Reading) |Dr. Paul Schlossman |

|Campus Visitors and Minors on Campus |Outcome |

|Substantive changes were made to Section B. |The first reading of Administrative Regulation |

|Language was changed to “non-student minors” so that attending high school students would |5440, Campus Visitors and Minors on Campus, was |

|not be included. |accepted by the committee. |

|The supervising adult is ultimately responsible to the behavior of the child. | |

|Discussion took place on instructor approval of non-student minors in the classroom. |The regulation will be presented for a second |

|Faculty need to be made aware of the policy and regulation and their rights to refuse a |reading at the next scheduled meeting. |

|student’s request to bring a minor into the classroom. | |

|Board Policy 5120 |Ms. Sharon Combs |

|Standards of Scholarship |Outcome |

|Revisions to the policy were made according CCLC guidelines. |The first reading of Board Policy 5120, Standards |

|The language deleted from the policy will be in administrative regulations. |of Scholarship, was accepted by the committee. |

| | |

| |The regulation will be presented for a second |

| |reading at the next scheduled meeting. |

|Future AB 540 Students |Ms. Jeanette Stirdivant |

|At this year’s Counselor Day, the issue was raised about students who want to enroll in |Outcome |

|the Jump Start Program but cannot prove legal immigration status. As part of the program |It was MSC (Barrio-Sotillo/Zariani) to pass the |

|the $20/unit fee is waived, but these students are still charged the $181 per unit |question of definition of “hardship” to the Student|

|non-resident tuition fee. |Fees Committee with regard to waiver of |

|Discussion took place on Title V allowances for waiving the non-resident tuition fee. |Non-Resident Tuition for concurrently enrolled high|

|The LACCD is currently waiving the non-resident fee for all nonresidents enrolling in less|school students. |

|than 6 units under the Title V allowances. However, the district is re-examining this | |

|policy. |Dr. Mirch abstained. |

|Only a certain percentage of students can be exempted. Waiving fees for the high school | |

|students may exclude other groups which should also be considered. | |

|Ms. Stirdivant expressed concern that students may go to other campuses that would be | |

|willing to waive the fee. | |

|Issue might be bettered discussed in the Student Fees Committee who could look more | |

|closely at the Title V language. | |

|It would be a good opportunity to use the governance process to determine if the college | |

|would want to waive the fees for future AB 540 students or any hardship case and to define| |

|what “hardship” cases are. | |

|Dr. Barrio-Sotillo stated that she believed that the high school students could receive | |

|greater benefit for the waiver of the non-resident tuition because they don’t have the | |

|same options for other aid that F-1 and out-of-state students have. | |

|Dr. Mirch expressed concern over waiving the fee for hardship because of past issues with | |

|waiving the Health Fee for hardship. | |

|Ms. Verstraete expressed concern that waiving these fees could be viewed as State Aid. | |

INFORMATION ITEMS

|Strategic Master Plan 2008-2014 |Dr. Jewel Price for Dr. Ricardo Perez |

|Copies of the approved Strategic Master Plan document were distributed to the committee for informational purposes only. |

|Dr. Peggy Renner will be making a presentation at the Feb. 23 Board of Trustees meeting. |

|Academic Senate Incomplete Policy |Dr. Sid Kolpas |

|Dr. Kolpas updated the committee on the status of Senate Motion 2008-20, which would lengthen the time a student has to finish an incomplete |

|from six to twelve weeks. The ASGCC body approved the Senate’s proposal as did a simple majority of the divisions. |

|Sharon reported that the change will be defined in Administrative Regulation 5120. |

NEXT MEETING

The next meeting is schedule for 1:00 pm. on March 23, 2009.

ADJOURNMENT

It was MSC (Bowerman/Kolpas) to adjourn the meeting at 2:00pm.

Respectfully submitted by

Heather Glenn

Office of the Vice President, Student Services

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