CALIFORNIA ASSOCIATION OF CLERKS & ELECTION OFFICIALS
CALIFORNIA ASSOCIATION OF CLERKS & ELECTION OFFICIALS
and
COUNTY RECORDERS’ ASSOCIATION OF CALIFORNIA
2018 Joint New Law Workshop & Seminar
December 10-14, 2018
Hyatt Regency Sacramento
AGENDA
TUESDAY, DECEMBER 11 ROOM
1:00 p.m. Elections – BPC Meeting (open to BPC member counties only) Big Sur
WEDNESDAY, DECEMBER 12:
8-4 Registration Gift Shop
8 to 9:30 CRAC Principals Only Breakfast Capitol View
9:00 County Clerk - CRM Meeting Regency A
• Co-Chair, Monique Blakely, Los Angeles
• Co-Chair, Jaime Pailma, Los Angeles
Elections - Voters with Special Needs (Closed to vendors) Regency C
• Co-Chair, Tim McNamara, Los Angeles
• Co-Chair, Eren Mendez, Los Angeles
Elections - Petitions Regency F
• Heather Ditty, Sacramento
Elections – Fiscal Staff Workshop Regency B
• Cathy Darling Allen, Shasta
9:30 Recorders – DRIM Regency DE
• Danielle Rifilato, Santa Barbara
10 Recorders Legislative Meeting Regency DE
• Co- Chair, Monique Blakely, Los Angeles
• Co-Chair, David Valenzuela, Ventura
• Rob Grossglauser, Legislative Advocate
11 CRAC Board of Directors Meeting Regency DE
• President, Donna Johnston, Sutter
• Vice President, Mark Lunn, Ventura
• Treasurer, Joseph Canciamilla, Contra Costa
• Secretary, Leslie Morgan, Shasta
Elections –Voting Systems/HAVA (closed to vendors) Regency C
• Tim McNamara, Los Angeles
12 Lunch on your own
1 to 5 Exhibitor Visitations Foyer
WEDNESDAY Continued….
1 Elections Legislative Meeting Regency C
• Co-Chair, Tricia Webber, Santa Cruz
• Co-Chair, Ryan Ronco, Placer
1 County Clerk Legislative meeting Regency A
• Co-Chair, Donna Allred, Sacramento
• Co-Chair, Victoria Rodriguez, Riverside
• Matt Siverling, Legislative Advocate
1:30 Recorders’ General Session Regency DE
Pledge
Welcome Remarks & Announcements
• President, Donna Johnston, Sutter
New Law Presentations
• Monique Blakely, Los Angeles
• David Valenzuela, Ventura
• Danielle Rifilato, Santa Barbara
• Rob Grossglauser, Legislative Advocate
3 Refreshment Break/Exhibitor Visitations Foyer
3:30 CACEO Board of Directors Meeting Regency C
• President, Joseph Holland, Santa Barbara
• Vice President, Brandi Orth, Fresno
• Treasurer, Donna Johnston, Sutter
• Secretary, Tommy Gong, San Luis Obispo
Recorders – Mutual Problems Regency DE
• Jaime Pailma, Los Angeles
• Danielle Rifilato, Santa Barbara
5:45 to 7:15 Welcome Reception – All Attendees Regency ABC
Introduction of Exhibitors
Presentations
Music for your entertainment provided by:
Swingtime in Paris
Dinner on your own
[pic]
THURSDAY, DECEMBER 13:
8:00 a.m. Registration Gift Shop
8 to 4 p.m. Exhibitor Visitations Foyer
8:00 a.m. Continental Breakfast Foyer
8 to 9:30 a.m. CACEO Principals Only Breakfast Capitol View
9:00 a.m. Recorders – Trustworthy Storage Regency DE
• Rob Grossglauser, Pinnacle Advocacy LLC
9:00 a.m. CACEO Opening Session (Elections & County Clerk) Regency BC
Pledge
Welcome Remarks & Announcements
President, Joseph Holland, Santa Barbara
Recognition of Subcommittees and Updates
Tricia Webber, Santa Cruz
Ryan Ronco, Placer
9:00 a.m. Clerk of the Board of Supervisors Regency F
2018 Chaptered Laws Affecting the Duties of the Clerk
of the Board of Supervisors (Clerk of the Board)
Discussion of Newly Amended BOE Property Tax Rules and
Fair Political Practices Commission Regulations
Bullets You Didn’t Know You Dodged”: A Discussion of CACEO
Legislative Actions in 2018 that Saved You Money and Headaches
• John McKibben, Los Angeles County
• Matt Siverling, Legislative Advocate
Another hilarious roller coaster ride involving a discussion of the dubious decisions (and maybe some good decisions, too) that the Legislature and the Governor made this year that will cause you to make some changes in the way you perform your duties. Find out exactly what the BOE did to the Rules affecting the county board of equalization’s jurisdiction, the application for assessment appeal form, electronic agent’s authorization form, pre-hearing conferences, and postponements and continuances. Once again, if time allows, hear horror stories of legislation and Property Tax Rule-making that might have caused you actual heartburn had CACEO and its allies not come to the rescue at the Legislature and at the State Board of Equalization. Or, if you don’t want the stress, the hotel bar will be open, even at this early hour.
10:00 a.m. Refreshment Break, Exhibitor Visitations Foyer
10:30 a.m. Recorders– Block Chain Regency DE
• Larry Burtness, Washoe County
10:30 a.m. Elections-New Law Presentations Regency BC
• Tricia Webber, Santa Cruz
• Ryan Ronco, Placer
THURSDAY Continued…
10:30 a.m. Clerk of the Board of Supervisors Regency F
FPPC Presentation: The Do’s and Don’ts of Filing Officer Duties, Best Practices for the Filing Season, and Answers
to Your FPPC Questions Straight from the Source
• Glen Bailey, Political Reform Consultant II
External Affairs and Education Division,
Fair Political Practices Commission
Do the words pre-filing notifications, filing deadlines, and schedules make you quiver? Does Conflict of Interest Code Update or the thought of reviewing hundreds of forms make you shiver? Form 700 filing officers play an important role in ensuring the Political Reform Act is effectively administered. Your job as Filing Officer puts you in the middle of the FPPC paperwork jungle. As the official “Face of the County” for the annual filing process, you are the one the Board Members, Planning Commissioners, elected officials and appointed commissioners look to for advice and clarification on what they are supposed to do. But where do you go to get your information? Please join us as the Fair Political Practices Commission presents a Filing Officer Training session with topics to include filing officer duties and the Form 800 series. Then stay for a 30-minute Q and A Session with Mr. Bailey for answers to your questions straight from the FPPC.
10:30 a.m. County Clerk – Oaths Regency A
• Donna Allred, Sacramento
Noon Recorders’ Adjourn
Noon Lunch on your own
1:30 p.m. Elections - Risk Limiting Audits Regency BC
• Jennifer Morrell, Consultant, Democracy Fund
Ms. Morrell will discuss the feasibility of establishing an election audit standards board as well as opportunities for enhancing pre-election testing and post-election audits.
Elections – Contra Costa’s APPLE Program
• Sophie Lehman, Election Services Manager,
Contra Costa County
1:30 p.m. County Clerk - New Law Presentation Regency A
• Donna Allred, Sacramento
• Victoria Rodriguez, Riverside
[pic]
THURSDAY Continued…
1:30 p.m. Clerk of the Board of Supervisors Regency F
The Troubles of Public Discourse: A Legal Update
Regarding Public Comment in Board Meetings & Workshops,
Preserving the Record, and Practical Solutions for Taking
Your Meetings “On the Road”.
• Robyn Truitt Drivon, County Counsel Sacramento County
• Florence Evans, Clerk of the Board, Sacramento County
• Rhonda Cargill, Chief Clerk of the Board, Madera County
Learn from Robyn Drivon and Florence Evans the legal aspects of handling public comments that go astray during Board meetings and what Clerks can do to assist, implement practices to preserve Board meeting records, and learn how elected officials should handle individuals during public comment. Also, Rhonda Cargill will provide attendees with tips that Clerks can use to increase opportunities for the public to participate in meetings held “on the road”; how to develop a “Tool Kit” for managing offsite meetings, including technology; how to ensure proper notification; and a discussion of the challenges and positive outcomes of “on the road” meetings.
3:00 p.m. Refreshment Break, Exhibitor Visitations Foyer
3:10 p.m. Clerk of the Board of Supervisors Off-site
Tour of State Archives and Discussion of Management
of State Records, Digitization, and Trustworthy Electronic
Records (Clerk of the Board)
• Nancy Lenoil, State Archivist
• Tamara Martin, Deputy State Archivist
• Jessica Knox-Jensen, Managing Archivist
Take a tour of the State Archives at the Office of the Secretary of State to learn how the State Archives manages the state’s records and learn about best practices to convert records to a digital format. Get an update on the Secretary of State’s regulation on “Trustworthy Electronic Document or Record Preservation” to see how it affects Clerks and what guidance it can give Clerks in implementing electronic records programs.
Note: Clerks of the Board will meet NO LATER THAN 3:10 p.m. in the hotel lobby and will immediately walk to the Office of the Secretary of State at 1020 O Street (a block south of the Capitol). We must pass through security scanning machines, which will take time, so please be prompt.
3:30 p.m. Elections – Regency BC
Fair Political Practices Commission Panel
• Moderator, John Tuteur, Napa
• Angela Brereton, Sr. Commission Counsel, FPPC
• Phillip Ung, Director, Legislative & External Affairs, FPPC
Discussion on campaign reporting enforcement issues that arise between local filing officers and the FPPC.
Media Tools – How to effectively use the different forms of media
• John Myers, Sacramento Bureau Chief,
Los Angeles Times
THURSDAY Continued…
3:30 p.m. County Clerk - Mutual Problems Regency A
• Donna Allred, Sacramento
• Victoria Rodriguez, Riverside
Dinner on your own
FRIDAY, DECEMBER 14
9:00 a.m. Elections – Secretary of State’s Office Off-Site
Secretary of State Building, Auditorium
1500 11th Street, First Floor
Sacramento, CA 95814
Welcome Remarks
Cybersecurity Presentation and Breakout Session
Vote Center 2020 Rollout
New Programs
Risk Limiting Audits
Ballot Tracking
Other New Programs
12:00 Adjourn
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