Arkansas State University



Return to Learn guidelines for the College of Engineering and Computer Science, Arkansas State University CHANGES/ADDITIONSA section on “Electrical Engineering Laboratories” has been added at the end of this document on 9/8/2020._____________________________________________________________________________________Summary: This document contains “Return to Learn” guidelines for students, faculty and staff in the College of Engineering and Computer Science, and associated activities to conduct business of the college. Especially, some of these activities are unique to the college and this document is intended to address, in part, those activities. It is a living document and will be updated from time to time based on changes to institutional policies in response to the evolving situation with the COVID-19 pandemic.COVID-19 institutional policies and guidelinesThe institutional policies and guidelines in response to the COVID-19 pandemic are available here. The specific section on Teaching, Learning and Discovery (TLD) is available on this page. Students, faculty and staff are encouraged to become familiar with the contents of the website and visit it from time to time as well as be alert to changes as they are announced going forward.Instruction The goal is to offer quality instruction while maximizing safety to personal health of students, faculty and staff. In order to deliver on this goal, many of the classes that have been offered face-to-face will be offered via a hybrid model. Social distancing occupancy limits (SDOL) have been established for each classroom. Here is how the hybrid model could work. If a classroom has a normal capacity of 30 students and one instructor, social distancing guidelines could impose a maximum capacity of 10 students and one instructor. However, if the class has 20 students, what that means is that the class will be split into two groups of ten students. One group will attend class on campus while the group will connect remotely. The groups may alternate between on-campus class attendance and remote class attendance over a certain period of time, e.g. every two weeks. There may be some courses which will be offered in a completely remote format and there may be some courses for which the enrolled students will be dispersed in different instructional spaces so that the occupancy in those spaces are all compliant with SDOLThe student will be informed by their instructor regarding the specifics of the mode of implementation of each course taught by him/her.Syllabi statementsFaculty are encouraged to include two syllabi statements – one on COVID-19 and the other specifically on technology recommendations to the students, both available on this page. In additionFaculty can also include the following statement in their syllabi: Students are required to wear face coverings in the classroom. Students may be asked to leave the classroom if they fail to comply. These requirements are spelt out in the section on “Faculty Recommended protective measures in the classroom” on this page.Faculty may also include a statement in the syllabus that encourages medically high risk students and students needing special accommodation to contact the Office of Access and Accommodation Services.Office hoursThe issue of how to conduct office hours has been addressed in the fourth paragraph under “Faculty recommended protective measures in the classroom” on this page. While faculty may choose to offer F2F hours, it is highly recommended that the faculty member conduct structured office hours via zoom or webex etc.ResearchThe institutional policies on the conduct of research are available here.Group-based Capstone Design projects The guidelines below have been adapted from the institutional policies on the conduct of research in the previous section.Follow all CDC guidelines: campus procedures apply to research including daily self-wellness checkAdditional information for all students and employees can be found on A-State’s Novel Coronavirus webpage: current safety protocols not related to COVID-19 remain in effectMeetings of capstone groups that does not involve hands-on work involving hardware must be accomplished using virtual platformsAll touch areas where the capstone design groups carry out their work on a day-to-day basis should be disinfected prior to and after the work is done on the day that the group meets to get the work done.If work is strenuous, face coverings should not be used as they may impede breathing during higher levels of physical activityHand washing should occur prior to capstone design sessions and regularly throughout the session as appropriate (after touching face)Activities of groups up to 10 that can maintain at least 6 feet distance (social distance) between individuals and are conducted in a space that is at least 100 sq feet per person can proceed up to one hour in duration. Group activity that does not meet these conditions must be approved by College Dean.When social distance cannot be maintained, group members must use face coverings/masks. Even when social distancing can be maintained, group members are strongly urged to use face coverings/masks because there could be moments during the activity when there is inadvertent violation of the 6 feet social distancing guideline.All group activities need to be planned in advance with personal health and safety in mindAny group activity that involves travel need to be authorized by the dean. The request for travel needs to come from the faculty mentor of the student group at least four weeks prior to the dates of travel.Student clubs, student chapters of professional organizations and competitionsAn integral part of the student experience in the college is participation in student clubs, student chapters of professional organizations and participation in regional as well as national competitions. These are extra-curricular activities that enrich the student experience. All such activities can proceed with the understanding that the guidelines applicable to group-based capstone design projects apply to these activities as well. Specifically, with respect to participation in regional competitions, there needs to be a faculty sponsor/mentor who will submit a detailed plan to the dean as to how the students will participate in the regional and/or national competitions with maximum attention to students’ and faculty mentor’s personal health and safety. The dean may in turn need to secure approval from the Provost. Submission of a plan to the dean does not guarantee its approval.Use of the electrical and mechanical shopUse of the shop will be by appointment only (contact the shop manager). The appointment will be scheduled on a "Group Me" page overseen by the shop manager. Students will be given access to the page by contacting the shop manager and their faculty advisors (course instructor, student project advisor, or program director). The access will be contingent on the student accepting the rules ?and any violation will be promptly notified to their faculty advisors and student(s) will risk losing access. Face coverings/masks will be required at all times. The shop can be accessed only during the business hours. Use of the shop by students during off-business hours will be allowed only with special permission from the shop manager, the associate dean and the dean. Electrical engineering laboratories1. Students should have completed Campus Self-Check prior to attending the laboratory.2. Students must wash their hands before entering the lab.3. ?Students must wipe clean the work space and chair before ?using it.4. ?Students must wipe clean the keyboard and the equipment knobs after ensuring that device is powered down.5.?When practical, and depending on the availability of components, there will be a dedicated lab bag identified?for each student throughout? the semester. Each bag?will include??jumper wires, resistors, ICs?etc. that?will not?be sanitized, but be dedicated to that bag and that particular student alone. The? contents of that bag will continue to grow throughout the semester, which may be? re-used next semester.6. Where insufficient numbers of components exist, then cleaning will be attempted.7. Washing hands at the end of the lab experiment is recommended. 8. For the labs where experiments involve simulations, MultiSim/ AutoCAD access could be provided to students (as was done in Spring semester) so that students can complete simulations from home before coming to lab. 9.? When possible, the GA or instructor may wipe down the equipment? knobs, to avoid the loss of 10 minutes?waiting?for the alcohol to dry?while?the student is seated at the lab station. ................
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