Argillite Elementary School Site Based Decision Making Council



Argillite Elementary School Site Based Decision Making Council

Minutes of the Regular Meeting

Tuesday, June 25, 2013 9:00 a.m.. Location: Library/Media Center

Members Present:

Tom Crump, Chairperson Clare Nemeth, Co Chair

Lisa Blevins

Felicia Burnham Donna Bentley

Members Absent

Meredith Hall

Guests and Staff Present:

Bette Parks, Secretary Stacey Spears

Carrie Glass

I. OPENING COMMENTS

Welcome by Tom Crump. Bette Parks called roll.

II. READING AND APPROVAL OF AGENDA

Following distribution and review Tom Crump recommended Council accept the May 21, 2013 Agenda as written. Lisa Blevins made the motion to accept. Clare Nemeth seconded the motion. Council reached consensus to accept the Agenda as written.

ANNOUNCEMENTS

Tom Crump explained that POPS will be on Tuesday, July 30 and Wednesday, July 31 this year.

Lisa Blevins suggested a Bizarre the first week of December for Christmas shopping. She said goods could be donated. She also suggested that on October 5 and 6 staff work with PTO and set up a Bake Sale during Old Fashion Days. She will check on the cost. Stacey Spears suggested Mr. Crump be in a dunking booth at the fair. He agreed to it if it isn’t too costly. Lisa will check on the cost.

IV. READING AND APPROVAL OF MINUTES

Tom Crump recommended that the Minutes of the May 21, 2013 special called meeting be approved as written. Clare Nemeth made the motion. Donna Bentley seconded it. Consensus was reached to approve the minutes as written.

V. BUDGET/ACTION ITEMS

Budgets:

General Fund

SBDM

Tom Crump presented the financial reports. He explained that due to encumbrances the available carryover is not $7,000.00 but $2,148.91. Mr. Crump recommended budgets be accepted as written. Donna Bentley made the motion to accept and Lisa Blevins seconded the motion. Consensus was reached to accept the budgets as written.

Members discussed doing a McDonald’s night again to raise money.

Lisa Blevins suggested a Bizarre the first week of December for Christmas shopping. She said goods could be donated. She also suggested that on October 5 and 6 staff work with PTO and set up a Bake Sale during Old Fashion Days. She will check on the cost. Stacey Spears suggested Mr. Crump be in a dunking booth at the fair. He agreed to it if it isn’t too costly. Lisa will check on the cost.

Clare Nemeth said she will check with Rocky about getting cards with restaurant coupons to sell. They will charge $10.00 each. They get $2.00 each and the school gets to keep $8.00 on each card sold. Donna Bentley suggested going to businesses and churches for donations for money for programs. Clare Nemeth stated that Franklin Covey will match the amount of money we come up with. Clare also requested that during economics lessons they be allowed to apply to the office for a loan. The students will make items and sell them.

VI. DELEGATIONS

There were none at this time.

VI. COMMITTEE/PROGRAM REPORTS

Community Relations - Component Managers, Janie Barney and Bette Parks

Curriculum - Component Manager, Clare Nemeth

School Culture - Component Manager, Beth Spencer

Program Reviews

Stacey Spears distributed copies of the next step diagnostics and explained each review.

Arts and Humanities Program Review – She explained strengths and areas that need improvement. She suggested teachers have a PD on how to critique art, music, drama, etc. Lisa Blevins and Stacey Spears will work on this. Lisa Blevins stated that the music curriculum and fundamentals need to be taught. Stacey Spears suggested the programs be staggered by grade levels.

Practical Living/Career Studies Program Review – She explained strengths and areas that need improvement. The curriculum and assessment disciplines need to be improved. There needs to more evidence in consumerism and career studies.

Writing Program Review – Strengths and areas needing improvement were explained and discussed. There needs to be more evidence of the writing process. Teacher feedback should guide the students through the process, not just say Great Job or Super. There are a lot of cookie cutter pieces. Tom Crump stated that the PLCs next year will keep Primary teachers in the loop. Donna Bentley will address Writing/Communication Expectations on Opening Day.

K-3 Program Review – Stacey Spears explained that this was the chosen area for the In Depth Review. Strengths and areas needing improvement were explained and discussed. RTI protocols were not consistently adhered to and more parent communication is needed in this area. There were no PLCs. Grade level meetings need to occur on a monthly basis. Stacey suggested Bette Parks send Mr. Crump the SBDM agenda and minutes. If he then emails them to all the teachers this will cover them being invited to review budgets etc. as in the program review. He emphasized that these reviews are 23% of our scores and this is one part we can control.

Stacey Spears then showed members the Standards sets she made for Arts and Humanities and Principals.

Stacey distributed copies of the new draft of the Program Review Policy. Following review and reflection Tom Crump stated that this policy be adopted. Clare Nemeth made the motion to adopt Policy #2.32. Donna Bentley seconded the motion. Council reached consensus to adopt this policy. This was the first reading of Policy # 32. Tom Crump will submit it to the Superintendent, Steve Hall. The second and final reading will be at 4:30 p.m. on Tuesday, August 6, 2013.

VII. OLD BUSINESS

Review/Revise Policies

Bette Parks distributed copies of the policy Manual. #2.01, 2.02, and 2.03 were reviewed and revised. #2.04, 2.05, 2.06, 2.07, 2.08 were reviewed and left as is. #2.09, 2.10, and 2.11 were reviewed and minor revisions were made. #2.12 stays the same. #2.13, 2.14, 2.15, 2.16, 2.17, and 2.18 had minor revisions. #2.19 remains as is. #2.20 had minor revisions. #2.21 remains as is. 2.22 was revised and #2.23 had one minor revision. 2.24, 2.25, 2.26, and 2.27 remain the same. #2.28 and 2.29 had minor revisions. #2.30 and 2.31 remain the same. Tom Crump suggested these reviews and revisions be accepted. Clare Nemeth made the motion to accept these policy reviews and revisions. Donna Bentley seconded the motion and consensus was reached.

Review/Revise By-Laws

Bette Parks distributed copies of the By-Laws. Following review and reflection, it was decided that the only revision be the removal of the word “regular” on page 5. Tom Crump suggested accepting the By-laws. Lisa Blevins made the motion and Clare Nemeth seconded it. Consensus was reached.

Review/Revise CSIP

Following review and reflection Tom Crump suggested the CSIP be left as is. Clare Nemeth made the motion and Lisa Blevins seconded it. Consensus was reached to leave the CSIP as is.

SBDM Council Training

August 18, 23, and 25 from 5:00 p.m. to 8:00 p.m. are the dates and times of the trainings at Central Office. All of our members are returning members and only need 3 hours. Following a discussion Clare Nemeth made the motion that we all attend as a team on Tuesday, July 23. Donna Bentley seconded the motion. Consensus was reached.

IX. NEW BUSINESS

Lisa Blevins suggested setting dates for Parent/Teacher Conferences, Program Review Committee Meetings, events, etc. Mr. Crump showed members a tentative schedule he received from Sherri Nickel. It was reviewed and discussed. Tome Crump suggested the dates list be prepared after he gets with Emily and Sherri and gets more dates worked out. This can be sent home the first week of school.

X. ITEMS FOR NEXT MEETING

The next meeting will be at 4:30 on Tuesday, August 6, 2013. This will be the second and final reading of Policy #2.32 - Program Review Policy.

XI. ADJOURNMENT

Clare Nemeth made the motion to adjourn. Donna Bentley seconded the motion. Council reached consensus and the meeting was adjourned at 1:26 p.m.

Respectfully submitted,

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Chairperson

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Secretary

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