UWA Law School



New Staff Checklist and Information

Welcome to the Law School. I have provisioned your computer account with the Law School. Here is some information to assist you in settling in.

|PRIOR TO COMMENCEMENT |Responsibility |Check |

|Ensure that the room/workstation is fully equipped and set up, including stationery |Coordinator(Business Support) | |

|and PC. | | |

|Advise the UWA Staff Directory of the new staff member’s commencement. | | |

|Advise other relevant staff of the new staff member’s commencement | | |

|Ensure staff included in all email groups | | |

|ON FIRST DAY |Responsibility |Check |

|Meet with Coordinator(BS) |Coordinator(Business Support | |

|Complete HR Forms | | |

|Commencement of appointment* | | |

|Tax File declaration* | | |

|Authorisation for Salary transfer | | |

|Issue any appropriate keys/ Card Access | | |

|Tour of School/Building/ meet staff | | |

|SETTING UP YOUR IT ACCOUNT |Responsibility |Check |

|Below are the steps you need to do now to activate your computer accounts. |New Staff | |

|Step One: Pheme Account – | | |

|Log into the Pheme website - | | |

|As a new staff member, you will need to activate your Pheme account. | | |

|Enter your staff number and date of birth, tick the box to agree with the terms and | | |

|conditions and click on the Next button | | |

|On the next screen you will be requested for more information | | |

|Once you have completed this information, I recommend you take a print of this page | | |

|for future reference. | | |

| | | |

|Step Two: The Business School IT team look after all the IT needs for the Law | | |

|School. Your next step is to activate the Business School Account. You can do so | | |

|at | | |

|Step Three: If you have been allocated a computer, helpdesk can then setup your | | |

|profile on the computer, ring extension 7888 for assistance. The BITS Helpdesk is | | |

|available from 8.30am – 6.30pm Monday to Friday. You can log any IT problems via | | |

|email ithelp-fbus@uwa.edu.au | | |

|FIRST WEEK – Academic Staff only |Responsibility |Check |

|Contact the Executive Assistant to the Dean to set up:- |New Staff | |

|Appointments with |Executive Assistant to the Dean | |

|The Dean | | |

|Deputy Dean to discuss workloads | | |

|Associate Dean (Research) to discuss ERA, HERDC, research output requirements and | | |

|submission of non UWA By-line publications for registration on Socrates. | | |

|Associate Dean ( Learning and Teaching) | | |

|Research Development Adviser | | |

|SECOND WEEK – Safety Induction Checklist and Workplace Health and Safety Induction |Responsibility |Check |

|Record | | |

|All staff should complete the online safety induction |Safety Officer to direct staff to the| |

| |appropriate website | |

|OTHER USEFUL INFORMATION |

|Assignment Submission |All assignments for law units are submitted online via Uniprint or via LMS. Assignments must be |

| |submitted by 12pm on the due date. |

|Campus map |Available at . |

|Contact Directory |The University’s contact directory can be found at in case you |

| |need to contact another staff member. |

|Email address: |You University email will be in the format of firstname.lastname@uwa.edu.au |

|Employee Self Service (ESS) |Employee Self Service (ESS) allows you to view leave balances, payslips and other payroll |

| |information as well as submit leave requests, Commencing Professional Development Review (CPDR), |

| |Professional Development Review (PDR) and Performance Appraisal Report (PAR) to your supervisor. |

| |You can log into ESS using your staff ID. Your first password is based on your date of birth |

| |using the format ddmmyy. When you have successfully accessed the ESS for the first time, you |

| |will be forced to change your password. For assistance, contact HR on 6488 7896 or |

| |hrshelp@admin.uwa.edu.au |

|Exams |Unit coordinators are responsible for submitting electronic copies of exams to the Law Support |

| |office staff by the advised due date. Exams must be submitted using the template and |

| |instructions supplied by the professional staff. |

| |After marking all exam scripts are to be given to the Law Support Office staff for storage. |

| |Scripts are stored for 12 months before discarded in a secure bin. |

|Guild Village |Services available include:- |

| |ATMS |

| |Bank Branches – Westpac and UniCredit |

| |Bookshop |

| |Hairdresser: For appointments ring : 9381 2638 |

| |Medical Centre: For appointments ring 64882118 |

| |Newsagent |

| |Optometrist |

| |Pharmacy |

| |Physiotherapist |

| |Shoe Repair/Tool Hire |

|Human Resources |Any information relating to HR can be found at To access your payslips|

| |you will need to log into the Employee Self Service (ESS). You can find more information in this|

| |at |

| | |

| |You can log into ESS using your staff ID. Your first password is based on your date of birth |

| |using the format ddmmyy. When you have successfully accessed the ESS for the first time, you |

| |will be forced to change your password. For assistance, contact HR on 6488 7896 or |

| |hrshelp@admin.uwa.edu.au |

|Incidents-injuries-emergency on campus |Call 6488 2222. More information is available at |

| | or |

|IT Help |The Business IT (BITS) team provides support to the Faculty of Law. You can contact them on |

| |extension 7888 or send an email to ithelp-fbus@uwa.edu.au |

|Law Staff Information |All staff related information can be found at |

|Law Support Office |The Law Support Office is located on the ground floor of the old Economics and Commerce Building.|

| |Our opening hours are 8.30 to 4.30 during semester. If you require any assistance please visit |

| |them, send them an email on support-office-law@uwa.edu.au or phone 6488 2945. |

|Learning Management System (LMS) |LMS is the online learning environment. To access LMS, please follow the attached link and login|

| |using your Staff ID and Pheme password: |

| |This is where you will find unit material and lecture recordings. |

|Library |Information is available at |

|Mail |Staff mail boxes are located in Room G89 in the Law Support Office. You will also find internal |

| |envelopes, fax machine and cutter. |

| |All internal and external mail can be placed in the bag hanging on the door of the room. The |

| |internal mail bag number is M253 |

|Online Class Registration (OLCR) |OLCR is open prior to each semester for students to allocate their preferences for small teaching|

| |groups/tutorials/seminars. |

| |Website: olcr.uwa.edu.au |

|Parking |All vehicles parking on University grounds are required to display either a current valid parking|

| |permit or a valid metered parking ticket. Parking areas and parking bays are clearly marked and |

| |require vehicles to be parked within marked pays in accordance with permit/ticket requirements. |

| |General Enquiries – 6488 3020 Mon- Fri: 8am to 4.30pm) |

| |Permit and Infringement Enquiries – 6488 1229/7184 (M – Th 9am–4pm, F 9am-1pm) |

| |Location: Unipark and Security Office, Administration East, Winthrop Entrance |

| |Further information: |

|Printing |IT staff will assist you to set up to print the closest printer/photocopier. If you have any |

| |issues with the printer, please send an email to support-office-law@uwa.edu.au or call 6488 2945 |

| |and staff will organise a service person to come out. |

|Professional Development Reviews (PDR) |All staff of the University must participate in professional development and performance |

| |appraisal reviews. PDR process is seen as a key strategy to support the development and |

| |retention of staff. The review is undertaken and recorded through the Employee Self Service |

| |(ESS) kiosk |

| |Commencing PDR - is to be completed by new staff within the first two months of employment or |

| |other staff taking up a new role. It is designed to assist new staff, or staff in new positions,|

| |to transition into their new roles in a smooth manner. It enables clarification of the goals, |

| |required outcomes and support that will be offered to the employee. It also provides an important|

| |forum for the supervisor and employee to develop their ongoing professional relationship. |

| |The PDR is completed by all staff and offers an annual discussion as to achievements, emerging |

| |work role changes or challenges, performance and role expectations and development strategies. |

| |The PAR is to be undertaken at least once every three years. The PAR may also be triggered at |

| |key points of an employee's career including consideration for reward and recognition. The PAR is|

| |an assessment of performance outcomes based on all aspects of the individual's performance. |

|Performance Appraisal Reviews (PAR) | |

|Research Publications |Publication information is collected in 3 parts for Socrates; publications, UWA grants; and HDR |

| |supervision and completions. |

| |UWA grants are registered and when you apply and win a grant, Socrates is updated by the research|

| |school. |

| |Information on HDR supervision and completion is generally entered into the student record system|

| |Callista and Socrates will draw this information. |

| |Research publication recording is the only area that the Faculty is responsible for. The |

| |Associate Dean (Research and Research Teaching) will provide you with guidelines on how this is |

| |to be submitted. |

|Readers |Readers are generally sold at the Co-op Bookshop. Prior to semester commencing, the professional|

| |staff will put out an email requesting readers to be submitted for printing via UniPrint. In |

| |general, we order 80% of the numbers enrolled except for intensive units. If we are short of |

| |readers, Uniprint will print additional readers in 24hours. |

|Security |For information about security on campus go to or |

| |call 64883020 |

|SPOT Surveys |Student Perceptions of Teaching (SPOT) Surveys are conducted every semester and is voluntary. |

| |The SPOT survey questionnaire focuses on issues related specifically to teaching. Survey forms |

| |are ordered online. The SPOT office usually supplies one master copy which will need to be |

| |photocopied according to class numbers. A student within the class should be nominated to collect|

| |the forms and bring them to the Law Support office. The student should also fill in the form on |

| |the back of the envelope. Please see the following site for more information: |

| | |

|Staff Card |You will need to go Student Administration to get your staff card 24 hours after you have |

| |activated your accounts. Please take with you some form of Photo ID with you. Once you have |

| |organised your staff card, please email the law support office on support-office-law@uwa.edu.au |

| |if you require afterhours access to the Law Building. |

|Stationery |The stationery cupboard is located in the Law Support Office. If you require some specific |

| |items, please send an email to support-office-law@uwa.edu.au |

|Stationery and templates |You can find templates on the Law School website. |

| |You can log in using your staff number and Pheme password. |

|SURF |Students' Unit Reflective Feedback (SURF) is a compulsory survey and focuses on general issues |

| |related to any unit, |

|Teaching and Learning Information |The Faculty teaching and learning information can be accessed at |

| | |

| |New staff can register for upcoming Orientation seminars at |

| | |

|Unit Information Management System |Unit outlines can be accessed by following the attached link: |

|(UIMS) | |

| |You can login with your Student ID and Pheme password. |

|UWA staff portal |Can be assessed at |

|Webmail |To assess your webmail go to: |

| |

| |taff.uwa.edu.au%2fowa%2f Login with your staff number and Pheme password |

|Workloads – (Academics) |The Deputy Dean is responsible for allocating workloads. |

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