Faculty and Staff Appreciation Guidance

0-11430000Faculty and Staff Appreciation GuidanceOffice of the PresidentApplies to:Faculty and staffIssued:11/01/2019Purpose of This GuidanceTo establish and maintain consistent and equitable standards in the expenditure of funds for employee appreciation.Financial Accounting AssertionsColleges/VP units can spend up to $75 per employee per calendar year on employee appreciation and holiday events.Leaders have discretion regarding how money is distributed throughout their area. Attention should be paid to the same employees attending multiple appreciation or holiday events and/or any real or perceived inequity amongst employees (e.g., some staff or faculty recognized with an on-campus reception while others have dinner at an off-site restaurant).Partners, spouses, guests, etc. of employees can be included in events (e.g., holiday dinner for couples, picnic for families) but the overall budget does not change. See the Expenditures policy.Units can count only university employees in the annual allowable budget for these events.Guest expenses must be drawn from this budget as well.Included in the $75 per employee annual limit are:BeveragesDecorationsEntertainment/musicians, etc.FoodGames (rentals, pop-ups, etc.)Gifts of any kind (including gift cards)GiveawaysNot included in the $75 per employee annual limit are:Chair rental Space rentalTable and linen rentalOther items needed for the set-up of an eventAll applicable tax rules must be followed if giving gifts to employees. See the Expenditures and University-provided Clothing and Uniforms policies.University requirements regarding the use of alcohol at events for faculty and staff must be followed. See the Expenditures policy.See the Reward and Recognition policy.Contact InformationSubjectOfficeTelephoneE-mail/URLGuidance questionsOffice of the President614-292-2424president.osu.edu/AlcoholOffice of Business and Finance614-292-7970busfin.osu.edu/ Expenditures policyController’s Office, Office of Business and Finance614-292-6220busfin.osu.edu/controllerTaxesTax Compliance, Office of Business and Finance614-292-0355busfin.osu.edu/university-business/controller/tax-complianceHistoryIssued:11/01/2019 ................
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