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Fact Sheet: Termination of Employment Benefits

Termination of Employment Benefits

KEY DEADLINES

AS SOON AS YOU KNOW YOU WANT TO RETIRE (IF YOU ARE ELIGIBLE AND WANT TO CONTINUE MEDICAL, DENTAL, VISION AND/OR LEGAL COVERAGE AS A RETIREE) ? Contact the UC Retirement Administration Service Center

(800-888-8267) to begin the process. (You must retire within 120 days of your separation date, and the process can be time-consuming.)

WITHIN 60 DAYS FROM THE DATE YOU LOSE MEDICAL, DENTAL OR VISION COVERAGE ? Apply for COBRA continuation coverage, if you wish to

WITHIN 60 DAYS OF SEPARATION FROM UC EMPLOYMENT ? If you have a service credit purchase in progress, make a lump

sum payment to complete it, if you wish to

WITHIN 31 DAYS AFTER UC MEDICAL COVERAGE, OR 63 DAYS AFTER COBRA MEDICAL COVERAGE, ENDS ? Apply for an individual policy, if you wish to

WITHIN 31 DAYS AFTER UC LIFE INSURANCE, AD&D AND LEGAL COVERAGE ENDS ? Apply for conversion to an individual policy, if you wish to

SOON (BUT NO LATER THAN 30 DAYS AFTER) YOUR LAST DAY ON PAY STATUS ? If you have an outstanding 403(b) loan, arrange to make

monthly payments or repay the outstanding amount in full

BY APRIL 15 OF THE YEAR AFTER YOU LEAVE UC EMPLOYMENT ? File any claims for reimbursement from your Health and

DepCare Flexible Spending Accounts (otherwise you forfeit money left in the accounts)

Got questions? If you still have questions after reviewing the information here, check out UCnet (ucnet.universityofcalifornia.edu). You'll find general information, UC publications and forms, and details on benefit plans. To review the specific benefits you're enrolled in, log in to your benefits accounts (see ucal.us/accounts to learn about the benefits accounts for your location). You can also contact your local Benefits Office for help.

At the time you move on from UC employment, you'll want to make your transition as seamless as possible.

You'll also want to be sure you understand what options you have regarding your health, welfare and retirement benefits.

This fact sheet outlines what happens to your benefits when you leave UC, and how to arrange to continue or convert your coverage if you need to.

There are a few important details to complete. For example, be sure to return any UC items related to your job, including keys, access cards, cell phone, laptop, etc. And you'll want to leave voicemail and email messages letting contacts know where to find you and who to contact on UC business after you've left.

If you're taking a leave without pay, check the Leave Without Pay Fact Sheet for information that applies to you. It is available online at ucal.us/leavewithoutpay.

Finally, if you're leaving one campus, medical center or laboratory to work at a different UC location, please contact the Benefits Offices at both your new location and your current one as soon as possible to arrange for a smooth transition of your benefits. You'll find detailed information about what you need to do online at ucal.us/intercampustransfer.

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Health, Welfare and Other Benefits

Health, Welfare and Other Benefits

For the most part, your participation in UC benefits will end when you leave, unless you are retiring. Fortunately, if you need to continue certain benefits, you have some options for doing so.

If you're leaving UC for medical reasons, please contact your local Benefits Office right away. They can help determine your eligibility for disability, retirement and other possible benefits.

If you're being laid off, please see the UCnet roadmap What to do if you're laid off temporarily or What to do if you're being laid off. You'll find important information there that may be applicable to you, including details about preference for re-employment and right to recall.

You can continue some of your UC benefits -- both for yourself and your spouse, domestic partner or eligible dependents -- through COBRA. This program may allow you to continue medical, dental, vision and health flexible spending account benefits for up to 18 months. Coverage under COBRA is identical to the UC-sponsored coverage that you and your dependents had just before you ended UC employment. A company called WageWorks handles COBRA administrative services for UC. Once UC notifies WageWorks that you are terminating employment, WageWorks will send you a COBRA election packet. You'll need to send your enrollment forms and premiums directly to WageWorks.

For additional details about COBRA, please see ucal.us/COBRA. If you are enrolled in a fully insured plan when your 18-month COBRA period ends, you may be able to continue your medical coverage for an additional 18 months under CalCOBRA. There is no CalCOBRA extension for the UC self-funded medical plans. If you are enrolled in Core, UC Care or UC Health Savings Plan, you will not be able to continue your coverage through UC after you have exhausted your 18-month federal COBRA continuation.

Another option, for certain benefits, is to convert your group coverage to an individual policy or port (or continue) your group insurance policy. Be aware, though, that converted individual policies are often more expensive, and provide fewer benefits, than group coverage. Porting coverage requires meeting additional requirements set by the carrier.

You may also want to explore your options through the health insurance marketplace established under the Affordable Care Act. In California, you can find information at or call 800-300-1506.

The table on pages 5?7 summarizes continuation options for your UC health and welfare benefits.

Tip: You may be eligible for unemployment insurance. You can get details and apply for benefits at your local office of the California State Unemployment Department (EDD), or online at edd.. If you work outside California, check with the comparable agency in your state.

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Health, Welfare and Other Benefits

HEALTH, WELFARE AND OTHER BENEFITS -- CONTINUATION OPTIONS

Benefit

When UC coverage ends

Continuation options

What you need to do

Medical

Last day of last month for which you have an eligible appointment and premiums are paid

COBRA*, CalCOBRA (CalCOBRA not available for UC Care, Core and UC Health Savings Plan)

Conversion to individual policy (after COBRA coverage ends, if your coverage has been continuous, or as an alternative to COBRA)

Apply for COBRA continuation no later than 60 days from the date you lose coverage or the date you receive notice of your continuation rights (whichever is later). Contact your Benefits Office about how to apply, or go to ucal.us/COBRA

Apply within 31 days after your UC or COBRA coverage ends by contacting your local Benefits Office.

Dental, Vision

Legal

Basic Life, Core Life

Last day of last month for which you have an eligible appointment and premiums are paid

COBRA* (conversion to individual policy not available)

Last day of last month for which you have an eligible appointment and premiums are paid

Last day of last month for which you have an eligible appointment and premiums are paid

Conversion to individual policy

If you retire, continue coverage for yourself and spouse or domestic partner as a retiree.

Conversion to individual policy

Apply for COBRA continuation no later than 60 days from the date you lose coverage or the date you receive notice of your continuation rights (whichever is later). Contact your Benefits Office about how to apply, or go to ucal.us/COBRA

Contact the carrier directly within 31 days of the day your group coverage ends.

Contact your Benefits Office or the UC Retirement Administration Service Center (800-888-8267).

Contact the carrier directly within 31 days of the day your group coverage ends.

What you need to know The COBRA period allows you to continue your medical coverage for up to 18 months. After that, you and/or your eligible family members may be able to extend your coverage (medical only) for an additional 18 months under CalCOBRA.

Converting a group medical policy to an individual one usually means paying more for fewer benefits. Check with the insurance carrier about applying directly for an individual policy. If you qualify, you may find more options and lower rates. (CalCOBRA is not available for UC Care, Core and UC Health Savings Plan.)

Individual policies tend to be more expensive and offer fewer benefits.

* unless you are terminated for gross misconduct ** Being actively at work means that you're being paid and on the job working. Being on pay status also means that you are being paid, but you are not on the job working,

because you might be on vacation, say, or out sick.

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