PEARLAND INDEPENDENT SCHOOL DISTRICT



PURCHASING SPECIALIST FORMTEXT ????? FORMTEXT ?????Employee’s NameDateANNUAL APPRAISAL1= unsatisfactory2= below expectations3= proficient4=exceeds expectations FORMTEXT ?????01Process bids, proposals, and other solicitation documents (assist departments in developing specifications and scope of work, prepare and advertise proposals, conduct pre-proposal meetings; tabulate responses, manage the evaluation process and issue contract award recommendations). FORMTEXT ????? FORMTEXT ?????02Act as a liaison between the departments, campuses, and auditors on bid documentation. FORMTEXT ????? FORMTEXT ?????03Train district personnel on purchasing operations and requisition processing. FORMTEXT ????? FORMTEXT ?????04Contact vendors to obtain and compare quotes, check on supply and equipment availability, research outstanding invoices and purchase orders, and obtain contract status. FORMTEXT ????? FORMTEXT ?????05Responsible for restocking district warehouse, including determining appropriate competitive procurement method. FORMTEXT ????? FORMTEXT ?????06Prepare agenda items for approval at the Board of Trustees meetings. FORMTEXT ????? FORMTEXT ?????07Maintain, negotiate and ensure timely renewal of contracts and notify departments when contracts are about to expire. FORMTEXT ????? FORMTEXT ?????08Prepare award/regret letters to vendors when Board of Trustees, Superintendent or Chief Financial Officer award contracts. FORMTEXT ????? FORMTEXT ?????09Process requisitions and expedite purchase orders in an effective and timely manner in accordance with established policies and ensuring accurate budget codes; resolve complex issues with internal customer and vendor. FORMTEXT ????? FORMTEXT ?????10Monitor and identify vendors approaching $50,000 threshold to ensure compliance with district criteria and state purchasing law. FORMTEXT ????? FORMTEXT ?????11Administer the district’s p-card program including cardholder training, updating the p-card manual as necessary, and monitoring cardholder usage. FORMTEXT ????? FORMTEXT ?????12Prepare and maintain the bid/contract calendar and vendor and bidder lists. FORMTEXT ????? FORMTEXT ?????13Assist in updating purchasing manuals, forms, and the department’s internet and intranet website. FORMTEXT ????? FORMTEXT ?????14Attend meetings, including Board of Trustee meetings, in the absence of Director of Purchasing. FORMTEXT ????? FORMTEXT ?????15Performs other duties as may be assigned. FORMTEXT ?????Overall Performance Rating (check one) FORMCHECKBOX Exceeds Expectations FORMCHECKBOX Proficient FORMCHECKBOX Below Expectations FORMCHECKBOX Unsatisfactory(3.5 - 4.0) (2.5 - 3.4) (1.5 - 2.4) (1 - 1.4)Supervisor’s Comments: FORMTEXT ?????Employee’s Comments: FORMTEXT ?????I have read and received a copy of this evaluation. FORMTEXT ????? FORMTEXT ?????Employee’s SignatureDate FORMTEXT ????? FORMTEXT ?????Supervisor’s SignatureDate*Signature does not necessarily signify concurrence, but rather that the evaluation was reviewed by the employee. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download