Office of Human Resources | University of Wisconsin - Madison



University Staff Probation Extension - DRAFT

(Date)

(Name of Employee)

(Employee Home Address)

Dear [Name of Employee]:

This letter is to inform you that your probationary period as a [insert title] in the Department of [insert department] is being extended through [date] due to

the inability to fully assess your performance due to [insert reason(s)].

OR

an approved absence from [insert dates].

OR

the implementation of a disability accommodation and the needed evaluation period to determine if it is successful.

OR

a temporary assignment to light or modified duties that are not essential to the position you were hired for.

In accordance with the terms Chapter 7.01(IV) of HR Policies:

A probationary period may be extended when the supervisor has not had adequate opportunity to fully assess the employee’s performance or the employee has not had adequate opportunity to demonstrate successful performance (e.g., an employee who displays a substantial change in performance during the probationary period).

OR

A probationary period may be extended for division-approved absences due to an employee or immediate family member’s medical condition. A probationary period must be extended by the division for absences in excess of 20 work days (160 hours) during the probationary period.

OR

A probationary period may be extended by the division if an employee has received a disability accommodation during the probationary period. The probationary period may be extended in this case in order to allow the accommodation to go into effect. The extension will provide the manager or supervisor the opportunity to review the employee’s performance with the accommodation in place.

OR

A probationary period may be extended in the event that an employee is temporarily assigned to light or modified duty when the modified duties do not constitute a majority of the essential job duties for which the employee was hired.

[if reason is due to inability to adequately assess performance indicate steps that will be taken to assess performance moving forward, including schedule of meetings and skills and abilities to be assessed, and how successful performance will be measured.]

If you have any questions or would like to discuss this extension further, please contact me.

Sincerely,

[Supervisor name and contact information]

cc: Division Human Resources

Office of Human Resources personnel file

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