STAFF REGULATIONS AND RULES

[Pages:123]ADMINISTRATIVE MANUAL Part A

STAFF REGULATIONS AND

RULES

OF THE INTERNATIONAL BUREAU

OF WIPO

(January 1, 2021 edition)

(January 1, 2021 edition)

I

TABLE OF CONTENTS

0BINTRODUCTION 32BRegulation 0.1 134B5Scope and Purpose............................................................................................................................ 1 3BRegulation 0.2 135B6Abbreviations...................................................................................................................................... 1 Regulation 0.3 136B7Currencies and Rate of Exchange ..................................................................................................... 1

1BCHAPTER I 19BDUTIES, OBLIGATIONS AND PRIVILEGES

35BRegulation 1.1 137B8Status of Staff Members..................................................................................................................... 2 36BRegulation 1.2 138B9Assignment of Staff Members ............................................................................................................ 2 37BRegulation 1.3 139B40Working Hours.................................................................................................................................... 2

237B8Rule 1.3.1 ? Working Days .......................................................................................................2 238B9Rule 1.3.2 ? Working Time .......................................................................................................3 241BRule 1.3.3 ? Authorized Absences ...........................................................................................3 24B3Rule 1.3.4 ? Unauthorized Absences .......................................................................................3 243BRule 1.3.5 ? Special Working Hours.........................................................................................4 38BRegulation 1.4 140BInstructions from External Sources .................................................................................................... 4 39BRegulation 1.5 14B2Conduct .............................................................................................................................................. 4 24B5Rule 1.5.1 ? Discrimination or Harassment ..............................................................................4 245B6Rule 1.5.2 ? Use of Property and Assets..................................................................................4 Rule 1.5.3 ? Intellectual Property Rights ..................................................................................5 40BRegulation 1.6 142B3Activities and Interests outside the International Bureau ................................................................... 5 41BRegulation 1.7 143BCommunication of Information ........................................................................................................... 6 246B7Rule 1.7.1 ? Confidential Documents, Information or Material .................................................7 Regulation 1.8 Honors and Gifts ................................................................................................................................ 7 43BRegulation 1.9 Political Activities................................................................................................................................ 7 247B8Rule 1.9.1 ? Membership of a Political Party............................................................................8 4BRegulation 1.10 146B7Privileges and Immunities .................................................................................................................. 8 45BRegulation 1.11 147B8Oath or Declaration ............................................................................................................................ 8

(January 1, 2021 edition)

II STAFF REGULATIONS AND RULES OF THE INTERNATIONAL BUREAU OF WIPO

46BRegulation 1.12 148B9Compliance with Local Laws and Private Legal Obligations.............................................................. 9

Regulation 1.13 149B50Information Requested of Staff Members and Obligation to Supply Such Information ..................... 9

248B9Rule 1.13.1 ? Information to be Supplied by Staff Members ....................................................9

2BCHAPTER II 20BCLASSIFICATION

Regulation 2.1 Classification of Posts ...................................................................................................................... 10

Regulation 2.2 15B2Reclassification of Posts .................................................................................................................. 10

Rule 2.2.1 ? Implementation of a Reclassification Decision...................................................11 Regulation 2.3 152B3Determination of the Category and Level of the Functions of Temporary Staff Members............... 12

3BCHAPTER III 21BSALARIES AND ALLOWANCES

Regulation 3.1 153B4Salaries ............................................................................................................................................ 14

Regulation 3.2 Dependency ..................................................................................................................................... 14

Regulation 3.3 Dependency Allowances for Staff Members in the Professional and Higher Categories ................ 16

54BRegulation 3.4 156B7Dependency Allowances for Staff Members in the General Service and National Professional Officer Categories ............................................................................................................................ 16

5BRegulation 3.5 157B8Initial Salary ...................................................................................................................................... 17

Rule 3.5.1 ? Initial Salary for Temporary Staff Members........................................................17 56BRegulation 3.6 158B9Advancement within Grade .............................................................................................................. 17

25B3Rule 3.6.1 ? Salary Increments...............................................................................................18 253B4Rule 3.6.2 ? Advancement within Grade for Temporary Staff Members ................................18 Rule 3.6.3 ? Salary on Promotion ...........................................................................................18 57BRegulation 3.7 159B60Long-Service Step............................................................................................................................ 19

58BRegulation 3.8 160BPost Adjustment ............................................................................................................................... 19

59BRegulation 3.9 16B2Rental Subsidy ................................................................................................................................. 20

60BRegulation 3.10 162B3Language Allowance ........................................................................................................................ 20

25B6Rule 3.10.1 ? Language Allowance ........................................................................................20 Regulation 3.11 Special Post Allowance .................................................................................................................... 21

(January 1, 2021 edition)

III STAFF REGULATIONS AND RULES OF THE INTERNATIONAL BUREAU OF WIPO

62BRegulation 3.12 164B5Overtime ........................................................................................................................................... 21

256B7Rule 3.12.1 ? Overtime ...........................................................................................................21 257B8Rule 3.12.2 ? Special Overtime and Ordinary Overtime ........................................................22 258B9Rule 3.12.3 ? Compensation for Overtime for Staff Members in the General Service Category .................................................................................................................................. 22 63BRegulation 3.13 165BNight Differential............................................................................................................................... 22

Regulation 3.14 16B7Education Grant ............................................................................................................................... 23

Rule 3.14.1 ? Definitions.........................................................................................................23 260B1Rule 3.14.2 ? Limits of Eligibility .............................................................................................24 Rule 3.14.3 ? Amount of the Education Grant ........................................................................24 Rule 3.14.4 ? Amount of the Special Education Grant ...........................................................25 26B3Rule 3.14.5 ? Education Grant Travel ....................................................................................26 Rule 3.14.6 ? Application for Grants .......................................................................................26 Regulation 3.15 167B8Salary Advances .............................................................................................................................. 26

6BRegulation 3.16 168B9Information Concerning Salaries ...................................................................................................... 27

Regulation 3.17 Pensionable Remuneration .............................................................................................................. 27

Rule 3.17.1 ? Pensionable Remuneration for Temporary Staff Members..............................27 Regulation 3.18 Salary Deductions ............................................................................................................................ 27

Regulation 3.19 Staff assessment.............................................................................................................................. 28

70BRegulation 3.20 172B3Taxes................................................................................................................................................ 29

71BRegulation 3.21 173B4Representation Allowance ............................................................................................................... 29

72BRegulation 3.22 174B5Submission of Claims and Recovery of Overpayments................................................................... 29

73BRegulation 3.23 175B6Beneficiaries ..................................................................................................................................... 29

74BRegulation 3.24 176BField Allowances and Benefits ......................................................................................................... 30

Regulation 3.25 Special Salary Increment ................................................................................................................. 30

4BCHAPTER IV 2BPRINCIPLES GOVERNING RECRUITMENT, APPOINTMENT AND PROMOTION

75B6Regulation 4.1 17B8General Principles ............................................................................................................................ 31

76BRegulation 4.2 178B9Geographical Distribution and Gender Balance............................................................................... 31

(January 1, 2021 edition)

IV STAFF REGULATIONS AND RULES OF THE INTERNATIONAL BUREAU OF WIPO

7B8Regulation 4.3 179B80Transfers .......................................................................................................................................... 31

Rule 4.3.1 ? Transfers ............................................................................................................31 Regulation 4.4 Promotion ......................................................................................................................................... 32

79B80Regulation 4.5 18B2Local Recruitment ............................................................................................................................ 32

Rule 4.5.1 ? Staff Members Appointed to Positions Subject to Local Recruitment................32 Regulation 4.6 International Recruitment ................................................................................................................. 33

26B7Rule 4.6.1 ? International Recruitment of Temporary Staff Members ....................................33 81B2Regulation 4.7 183B4Nationality......................................................................................................................................... 34

82B3Regulation 4.8 184B5Authority for Appointment................................................................................................................. 34

83B4Regulation 4.9 185B6Recruitment ...................................................................................................................................... 34

267B8Rule 4.9.1 ? Employment of Members of the Same Family ...................................................34 Rule 4.9.2 ? Recruitment of Fixed-Term Staff Members under Funds-in-Trust Agreements.35 Rule 4.9.3 ? Recruitment of Fixed-Term Staff Members for Approved Projects ....................35 269B70Rule 4.9.4 ? Recruitment of Temporary Staff Members .........................................................35 Rule 4.9.5 ? Reserve Lists......................................................................................................36 Regulation 4.10 Appointment Boards......................................................................................................................... 36

Rule 4.10.1 ? Composition and Rules of Procedure of Appointment Boards.........................36 85B6Regulation 4.11 187BMedical Examination ........................................................................................................................ 37

270B1Rule 4.11.1 ? Medical Examination ........................................................................................37 86B7Regulation 4.12 18B9Letter of Appointment ....................................................................................................................... 37

27B3Rule 4.12.1 ? Effective Date of Appointment..........................................................................37 87BRegulation 4.13 189B0Reappointment and Reinstatement.................................................................................................. 38

273B4Rule 4.13.1 ? Reappointment .................................................................................................38 274B5Rule 4.13.2 ? Reinstatement ..................................................................................................38 8B9Regulation 4.14 190BInter-agency movements.................................................................................................................. 39

89B0Regulation 4.15 19B2Types of Appointment ...................................................................................................................... 39

Regulation 4.16 Temporary Appointments ................................................................................................................. 39

Rule 4.16.1 ? Probationary Period..........................................................................................40 Rule 4.16.2 ? Temporary Appointments under Funds-in-Trust Agreements..........................40 Rule 4.16.3 - Temporary Appointments for Approved Projects ..............................................40 Regulation 4.17 Fixed-Term Appointments ................................................................................................................ 40

(January 1, 2021 edition)

V STAFF REGULATIONS AND RULES OF THE INTERNATIONAL BUREAU OF WIPO

Rule 4.17.1 ? Fixed-Term Appointments under Funds-in-Trust Agreements.........................41 Rule 4.17.2 ? Fixed-Term Appointments for Approved Projects ............................................41 92B3Regulation 4.18 194B5Continuing Appointments ................................................................................................................. 41 Regulation 4.19 Permanent Appointments................................................................................................................. 42 94B5Regulation 4.20 196B7Accountability and Performance Management ................................................................................ 42 276BRule 4.20.1 ? Performance Appraisal of Staff Members on Fixed-term, Continuing and Permanent Appointments .......................................................................................................42 27B8Rule 4.20.2 ? Performance Appraisal of Temporary Staff Members......................................42

5BCHAPTER V 23BANNUAL, SPECIAL AND HOME LEAVE

95B6Regulation 5.1 197B8Annual Leave ................................................................................................................................... 44

Rule 5.1.1 ? Annual Leave......................................................................................................44 Rule 5.1.2 ? Annual Leave for Temporary Staff Members .....................................................45 Regulation 5.2 Special Leave ................................................................................................................................... 45 280B1Rule 5.2.1 ? Special Leave for Temporary Staff Members.....................................................46 97B8Regulation 5.3 19B20Home Leave ..................................................................................................................................... 46 281BRule 5.3.1 ? Home Leave .......................................................................................................47

CHAPTER VI SOCIAL SECURITY

Regulation 6.1 Pension Fund ................................................................................................................................... 49 9B10Regulation 6.2 201BHealth Protection and Insurance ...................................................................................................... 49

Rule 6.2.1 ? Medical Insurance ..............................................................................................49 Rule 6.2.2 ? Sick Leave and Special Leave for Prolonged Illness .........................................50 Rule 6.2.3 ? Maternity Leave ..................................................................................................53 285B6Rule 6.2.4 ? Paternity Leave...................................................................................................53 286B7Rule 6.2.5 ? Adoption Leave...................................................................................................53 287BRule 6.2.6 ? Compensation for Loss of or Damage to Personal Effects Attributable to Service ....................................................................................................................................54 28B9Rule 6.2.7 ? Health Protection and Insurance for Temporary Staff Members........................54

7BCHAPTER VII 25BTRAVEL AND REMOVAL EXPENSES

10BRegulation 7.1 20B3Travel Expenses............................................................................................................................... 56

289B0Rule 7.1.1 ? Definitions...........................................................................................................56

(January 1, 2021 edition)

VI STAFF REGULATIONS AND RULES OF THE INTERNATIONAL BUREAU OF WIPO

290B1Rule 7.1.2 ? Official Travel of Staff Members .........................................................................56 291BRule 7.1.3 ? Application of the Rules for Travel .....................................................................57 29B3Rule 7.1.4 ? Classes of Travel................................................................................................57 10B2Regulation 7.2 203B4Duty Travel ....................................................................................................................................... 57 293B4Rule 7.2.1 ? Authority to Travel ..............................................................................................57 294B5Rule 7.2.2 ? Event Travel .......................................................................................................58 295B6Rule 7.2.3 ? Limit on the Number of United Nations Staff and WIPO Staff Members Travelling on the Same Aircraft...............................................................................................58 296B7Rule 7.2.4 ? Establishment of Route, Mode and Conditions of Transportation......................58 297B8Rule 7.2.5 ? Travel Conditions................................................................................................59 298BRule 7.2.6 ? Travel Expenses.................................................................................................60 29B30Rule 7.2.7 ? Purchase of Tickets ............................................................................................60 30B1Rule 7.2.8 ? Terminal Expenses.............................................................................................61 301B2Rule 7.2.9 ? Daily Subsistence Allowance .............................................................................62 302BRule 7.2.10 ? Special Rates of Daily Subsistence Allowance ................................................63 30B4Rule 7.2.11 ? Calculation of Daily Subsistence Allowance ....................................................63 304B5Rule 7.2.12 ? Necessary Additional Travel Expenses............................................................64 305B6Rule 7.2.13 ? Reimbursement of Travel and Removal Expenses..........................................64 306B7Rule 7.2.14 ? Excess Baggage and Unaccompanied Shipments for Duty Travel .................65 307B8Rule 7.2.15 ? Travel Advances...............................................................................................65 102B3Regulation 7.3 204B5Travel-Related Entitlements ............................................................................................................. 65 308B9Rule 7.3.1 ? Non-Duty Travel and Removal Expenses ..........................................................65 Rule 7.3.2 ? Settling-in Grant..................................................................................................66 309B1Rule 7.3.3 ? Official Travel of Dependants .............................................................................67 Rule 7.3.4 ? Dependants Eligible for Travel or Removal at the Expense of the International Bureau and for the Settling-in Grant .......................................................................................68 310BRule 7.3.5 ? Loss of Entitlement to Return Travel ..................................................................68 Rule 7.3.6 ? Removal Expenses.............................................................................................68 Rule 7.3.7 ? Excess Baggage and Unaccompanied Shipment ..............................................70 31B2Rule 7.3.8 ? Reimbursement of Travel and Removal Expenses............................................71 Rule 7.3.9 ? Loss of Entitlement to Removal or Unaccompanied Shipment Expenses .........72 31B4Rule 7.3.10 ? Travel-Related Insurance .................................................................................72 314B5Rule 7.3.11 ? Illness or Accident during Travel ......................................................................73 315B6Rule 7.3.12 ? Transportation of Remains ...............................................................................73 316B7Rule 7.3.13 ? Travel-Related Entitlements for Temporary Staff Members.............................73

8BCHAPTER VIII 26BSTAFF RELATIONS

103B4Regulation 8.1 205B6Staff Council ..................................................................................................................................... 75

Rule 8.1.1 ? Staff Council .......................................................................................................75 Regulation 8.2 206B7Advisory Body .................................................................................................................................. 75

(January 1, 2021 edition)

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download