Employee Safety Handbook - Surrey

CITY OF SURREY

EMPLOYEE SAFETY HANDBOOK

Version 5.0 08/21

Revised: August 2015

SAFETY LIVES HERE THINK SAFE, WORKSAFE

"Safety is everybody's business. Our safety culture is built on encouraging safe behaviors"

Sam Chauhan

This is a living document and ongoing improvements will be made to improve the health & safety of all employees, volunteers and contractors.

Updated document will be posted as revised on the City of Surrey intranet under Health & Safety.

This document does not replace the Workers' Compensation Act or WorkSafe BC OH&S regulation.

Fire Department Employees shall be governed by this policy where appropriate. Fire Department specific operational guidelines and safety policies may vary and be exempt from some of the content in this document.

For information on:

City Occupational Health & Safety programs, safety issues and questions

Call: Sam Chauhan Manager, Occupational Health & Safety 604-591-4658 778-846-0673

Scott McMillan Occupational Health & Safety Specialist

604-591-4329 778-846-0562

Linda Gildersleve Occupational Health & Safety Assistant

604-591-4131

Original: June 2003; V2 - April 2008; V3 - June 2014; V4 -November 2014; V5- August 2015

Version 5.0 08/21

TABLE OF CONTENTS

Occupational Health and Safety Policy

1

Roles and Responsibilities

1

Managers

Supervisors

2

All Employees

2

Contractor

2

Occupational Health & Safety Division

3

Joint Occupational Health & Safety & Committees

3

Refusal of Unsafe Work

6

General Rules

6

Bullying & Harassment

8

Discipline for Safety Violations

8

Hazard / Incident Reporting Protocol

9

Work Related Injuries

10

First-Aid

12

Incident / Injury Reporting

13

Office and Clerical Work

13

Violence in the Workplace ......

14

Dealing With Conflict

15

Drugs and Alcohol

17

Smoking

17

Working Alone

18

Equipment Guards

20

Personal Protective Equipment (PPE)

20

Head Footwear Leg Protection Shirts Pants High Visibility Apparel Buoyancy Equipment Eye Protection

Version 5.0 08/21

 Respirators Other Personal Protective Equipment

Biohazardous Materials ?Bloodborne Pathogens

25

Protecting the Public.

29

Proper Lifting Techniques

30

Mobile Equipment.....

33

Confined Space ........

34

Ladder Safety

35

Fire Protection

36

Extinguishers

Evacuation

Housekeeping

Housekeeping..

37

Electrical Safety

38

Respirable Silica Exposure Control

38

De-Energization & Lockout ? Hazardous Energy Control Program

39

General Excavation Safety

40

Fall Protection..

42

Cold Stress

42

Heat Stress

45

Asbestos- Building Management

47

Version 5.0 08/21

CITY OF SURREY SAFETY & HEALTH PHILOSOPHYAND RESPONSIBILITIES

The City of Surrey supports the objective of providing a safe and healthy working environment for city employees and clientele.

In order to achieve this objective, it is important that each employee understand his or her role and responsibility as it pertains to safety.

OCCUPATIONAL HEALTH AND SAFETY POLICY

The City of Surrey, in conjunction with Council's "Safe City" initiative, is committed to providing a safe and health work environment for its employees, volunteers, and contractors. A safe workplace environment contributes to a safe public environment.

The City will comply with statutory requirements, codes of practice and industry standards including those prescribed by the Workers' Compensation Act and the Workers' Compensation Board (WorkSafeBC) Occupational Health & Safety Regulation.

ROLES and RESPONSIBILITIES

The City Manager will ensure that a comprehensive health & safety program is established and maintained in accordance with Workers' Compensation Act and WorkSafeBC OHS Regulation requirements.

Managers Responsibilities

It is every Manager's responsibility to:

Provide a safe and healthy workplace; Maintain facilities and equipment to ensure that hazards are guarded against or

eliminated; Ensure that all work related injuries are reported to WorkSafeBC (through

Occupational Health & Safety Division); Ensure employees receive appropriate and adequate training, instruction, and

supervision; Initiate, maintain and publicize occupational health & safety policies and programs; Support supervisors, safety advisors, and workers in their health and safety

activities; Take action as and when required to improve or eliminate unsafe conditions, Provide personal protective equipment where required; Provide adequate first aid facilities and services; and Enforce health & safety requirements

Supervisors Responsibilities (includes Battalion Chief & Captain)

It is every Supervisor's responsibility to:

Know the City's health & safety policies and his/her responsibilities concerning them; Follow safe work procedures and set a good example; Ensure all workers receive adequate instruction and training in safe work procedures; Provide safety orientation to new employees; Ensure that equipment and materials are properly handled, stored, and maintained; Train workers for all tasks assigned to them, and check that their own work is

being done safely; Ensure that only authorized, adequately trained workers operate machinery and

equipment; Ensure workers follow safe work procedures; Enforce health & safety requirements; Ensure accident investigations are completed and recommended corrective; Take actions to prevent the recurrence of accidents; Be knowledgeable about WCB OH&S Reg. applicable to the work being supervised; Ensure that equipment and facilities are properly maintained; and Consult & cooperate with the Joint Occupational Health & Safety committees

Employee Responsibilities

It is every employee's responsibility to:

Know and follow health and safety requirements affecting your job; Ask for training if you don't know how to do something safely, before you begin work; Work safely, and encourage your co-workers to do the same; Immediately report any work related injury to his/her supervisor; Not remain on the work site while his/her ability to work is in any way impaired; Report unsafe acts and conditions; Correct unsafe conditions immediately whenever it is possible to do so; Actively participate in the City's health & safety program; Not engage in horseplay; Take the initiative. Make suggestions to improve health & Safety Use or wear personal protective equipment as required by WCB OH&S Reg.

and/or City Procedures; Take reasonable care to protect your health & safety and the health and safety

of other persons who may be affected by your act's or omissions at work; and Ask for training instruction if you are planning on using equipment you are not

familiar with

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Contractors Responsibilities

Ensure their own and other workers' safety by working in accordance with the Workers' Compensation Act and WorkSafeBC Occupational Health & Safety Regulation. The contractors must ensure that all Workers' Compensation Board safety rules and regulations are observed during performance of their agreement with the City, not only by the Contractor, but by all sub-contractors, workers, material personnel and others engaged by the Contractor in the performance of their Agreement. A Contractor working for the City of Surrey is required to have an Occupational Health & Safety Program and must designate a qualified safety coordinator for multi-employer worksites. Contractors are required to work safely, promote and use safe work practices, promote safe working conditions, report unsafe acts and conditions to the Prime Contractor and advise the City of Surrey when they have had a serious workplace incident/accident.

In addition, all Contractors working for the City must adhere to the information contained in the City's Contractor health & safety expectations document. This document can be obtained from Purchasing or Occupational Health & Safety Section.

Occupational Health & Safety Division (OHS)

Occupational Health and Safety programs are governed by the BC Workers' Compensation Board Regulations. The administration of the Health & Safety Program is the direct responsibility of the Manger, Occupational Health and Safety, City of Surrey. OHS will plan and co-ordinate the City's occupational health & safety program to ensure compliance with statutory requirements and to promote a safe and healthy workplace. OHS will act in a resource and advisory capacity with respect to occupational safety to managers, supervisors, workers, and the Joint Occupational Health and Safety Committees (provide assistance regarding the interpretation of WCB requirements).

JOINT OCCUPATIONAL HEALTH & SAFETY COMMITTEES

The City of Surrey has two main Joint Occupational Health & Safety (JOHS) Committees - one that includes representatives from CUPE and one that includes representatives from the Firefighter's union. Both committees are "joint" committees in that they have equal representation from both union and management personnel.

These committees are a requirement under the Workers' Compensation Board's Occupational Health and Safety Regulation. The purpose of the Committees is to:

Assist in creating a safe workplace; Identify and resolve safety and health issues in the workplace; Recommend actions which will improve the effectiveness of the Occupational

Health and Safety Program; Promote and ensure compliance to the WCB Occupational Health and Safety

Regulation.

Any safety concerns that employees may have should first be brought to the attention of their immediate supervisor. If the safety issue cannot be resolved at this level, the issue may be brought to the attention of their Manager and their Safety Committee representative.

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In addition to the two Joint Committees there are three sub committees that operate to deal with issues that occur in their respective areas. These are:

1. City Hall Sub-Committee 2. RCMP Sub-Committee 3. Community and Recreation Services Sub-Committee

All committees meet monthly. Names of the committee members are posted in each facility.

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