Oregon EMPLOYER’S Guide

sos.Business

Oregon

Employer¡¯s

Guide

Dear Oregon Entrepreneur,

Welcome to The Oregon Employer¡¯s Guide.

The Secretary of State, Corporation Division publishes this guide, but many state agencies

worked to provide this information on government registration and licensing requirements for

businesses. This guide provides basic information and a general checklist to guide you through

the process of hiring employees.

Whether you are a current Oregon employer, are hiring your first employee, or plan to

hire Oregon workers for a business located in another state or foreign country, this guide

will aid in keeping your business in compliance with Oregon laws and regulations if you

plan to:

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Employ workers at a physical location in Oregon.

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Hire employees who work from their homes in Oregon.

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Issue payroll to yourself or others in Oregon.

The Corporation Division also publishes a separate guide to help when starting a business. The

Oregon Start a Business Guide provides a general checklist for the process of starting your

business, along with information on key contacts and business assistance programs to help you

start and operate your business.

Use the guides independently or together, depending on the specific needs of your business.

This guide works best when viewed online, as it contains clickable links for easy navigation. If

possible, use a computer. Go to sos.business and search on Employer Guide to view

and use these pages online.

For further information, contact:

Secretary of State, Corporation Division

Public Service Building

255 Capitol St. NE, Ste. 151

Salem, OR 97310-1327

(503) 986-2200

CorporationDivision.SOS@sos.

sos.business

II

PUBLICATION LIMITATIONS

The participating government agencies share all information allowed by law and help each other

enforce compliance with the individual programs. If you have any questions about the material

covered in this booklet, please contact the appropriate agency. Phone numbers are listed in each

section along with material provided by the agency. The information in this publication is not a

complete statement of laws and administrative rules. No information in this guide should be

construed as legal advice.

The State of Oregon has made every effort to ensure accuracy of the information at publication,

but it is impossible to guarantee that the information remains continuously valid.

This publication is updated periodically; assistance with corrections and additions is welcome.

Please email suggestions to CorporationDivision.SOS@sos..

Secretary of State, Corporation Division

Public Service Building

255 Capitol St. NE, Suite 151

Salem, OR 97310-1327

(503) 986-2200

CorporationDivision.SOS@sos.

sos.business

III

EMPLOYER¡¯S CHECKLIST

Hiring employees requires a great deal of preparation. The following is a basic checklist of recommendations to

help you when hiring the first employee for your business.

NOTE: This guide works best when viewed online, as it contains clickable links for easy navigation. If

possible, use a computer. Go to sos.business and search on Employer Guide to view and use

these pages online.

? 1. Starting Out ¨C Determine Employer Status

o Employer Obligations

o Employee

o Independent Contractor

___________________________________________________________________________________________

? 2. Obtain Federal and State Tax ID Numbers

___________________________________________________________________________________________

? 3. Obtain Workers Compensation Insurance

o Who needs coverage?

o What it provides

o Workers¡¯ compensation assessments

o How do I get coverage?

o Compliance

_____________________________________________________________________________________________

? 4. Register for payroll tax withholding

o Who is an employee?

o Requirements

o Due dates

o Get a Business Identification Number (BIN)

_________________________________________________________________________________________________________

? 5. State and Federal unemployment tax

o Who must have wages withheld?

o Reporting requirements

_________________________________________________________________________________________________________

? 6. State and federal unemployment tax

o Who pays state unemployment tax?

o Who pays federal unemployment tax?

o Requirements

_________________________________________________________________________________________________________

? 7. Obtain immigration and naturalization I-9 forms for each employee

_________________________________________________________________________________________________________

IV

? 8. Report new hires to Department of Justice, Division of Child Support

? 9. Contact BOLI for employer assistance

o Required employer compliance posters

_________________________________________________________________________________________________________

? 10. Determine if you comply with ADA

_________________________________________________________________________________________________________

? 11. Contact Oregon-OSHA about safety and health regulations

_________________________________________________________________________________________________________

? 12. Consider employee health insurance

_________________________________________________________________________________________________________

? 13. Consider employee retirement savings (OregonSaves)

_________________________________________________________________________________________________________

? 14. Understand Worksource Oregon resources

_________________________________________________________________________________________________________

? 15. Understand unemployment insurance benefits

_________________________________________________________________________________________________________

? 16. Review the Oregon Consumer Information Theft Protection Act

_________________________________________________________________________________________________________

? 17. Review resources for problem-solving: OSBA and the Taxpayer Advocate at

DOR

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