END-TERM BOARD REPORT

END-TERM BOARD REPORT

2012 - 2018

IPOA Board and staff during the Strategic Plan mid-term review on 27th October 2016.

BOARD END-TERM REPORT MAY 2012 - MAY 2018

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IPOA Board End Term Report May 2012 - May 2018

Table of Contents

CHAIRMAN'S STATEMENT ............................................................................................................... 13 CEO'S STATEMENT .......................................................................................................................... 16 EXECUTIVE SUMMARY .................................................................................................................... 17 GOVERNANCE ................................................................................................................................. 21

Board and Senior Management Staff ............................................................................................... 21 Members of the Board ..................................................................................................................... 21 Senior Management Staff ................................................................................................................. 25 Fiduciary Oversight Arrangements ................................................................................................ 27 Board Committees ........................................................................................................................... 28 CHAPTER 1 ........................................................................................................................................ 29

TOWARDS CIVILIAN OVERSIGHT IN KENYA .......................................................................... 29

1.1

Background ....................................................................................................................... 29

1.2

Rationale for Civilian Oversight in Kenya ....................................................................... 29

1.3

Initiatives that informed Police Reforms ....................................................................... 29

1.3.1 Background ....................................................................................................................... 29

1.3.1.1 Commission of Inquiry into the Post-Election Violence .............................................. 30

1.3.1.2 The UN Special Rapporteur ............................................................................................. 30

1.3.1.3 The National Taskforce on Police Reform ..................................................................... 30

1.3.1.4 Police Reforms Implementation Committee .................................................................. 30

1.3.1.5 Police Reforms Steering Committee ............................................................................ 31

1.4

Police Accountability and the Rule of Law ...................................................................... 31

CHAPTER 2 ...................................................................................................................................... 32

ESTABLISHMENT OF THE AUTHORITY, MANDATE AND FUNCTIONS ................................... 32

2.1

Establishment of IPOA and Board Appointment .......................................................... 32

2.2

Independence of the Authority ....................................................................................... 32

2.3

Objectives .......................................................................................................................... 33

2.4

Principal Functions ............................................................................................................ 33

2.5

Vision .................................................................................................................................. 34

2.6

Mission Statement ............................................................................................................ 34

2.7

Motto .................................................................................................................................. 34

2.8

Core Values ........................................................................................................................ 34

2.9

Commencement of Operations ...................................................................................... 34

2.10 Initial Meetings, Retreats and Brainstorming Sessions .............................................. 35

2.10 Framework for Committees and Terms of Reference ................................................. 35

2.11 Seeking for Resources and Budget Vote .................................................................... 35

2.12 Reaching Out to Stakeholders ........................................................................................ 35

Guarding Public Interest in Policing

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2.13 Baseline Survey on Policing Standards and Gaps in Kenya ........................................ 36 2.14 Staff Recruitment and Establishment of Secretariat ..................................................... 39 2.15 Directorate, Departments and Staff Complement ....................................................... 39 2.16 Staff Establishment ........................................................................................................... 39 2.17 Staff Welfare and Retention Strategy .............................................................................. 40 2.18 Management and Staff .................................................................................................. 41 2.19 Capacity Building for Board and Staff .......................................................................... 48 2.19.1 Board Corporate Governance Training ....................................................................... 48 2.19.2 Board and Staff Training on Human Rights ................................................................... 48 2.19.3 Local Staff Training ........................................................................................................... 48 2.19.4 Technical Training on Investigations .............................................................................. 49 2.19.5 Overseas Technical Training .......................................................................................... 49 CHAPTER 3 ........................................................................................................................................ 50

STRATEGIC DIRECTION .................................................................................................................. 50

3.1

Development of 2014/18 Strategic Plan........................................................................ 51

3.2

Implementation of 2014/18 Strategic Plan .................................................................... 51

3.3

Framework for Review of 2014/18 Strategic Plan .......................................................... 51

3.3.1 End of the Strategic Plan ................................................................................................ 51

3.3.2 Review Methodologies .................................................................................................... 51

3.3.3 Outcome of the Mid-Term Review ............................................................................... 52

3.3.3.1 Outcome 1: Compliance by Police to Human Rights Standards ......................... 52

3.3.3.2 Outcome 2: Restored Public Confidence and Trust in Police .............................. 52

3.3.3.3 Outcome 3: Improved Detention Facilities and Police Premises ........................... 53

3.3.3.4 Outcome 4: A functional Internal Affairs Unit ............................................................. 53

3.3.3.5 Outcome 5: A Model Institution on Policing Oversight in Africa ............................ 53

3.3.4 End-Term Review .............................................................................................................. 54

3.3.5 External Consultant for End of Term Review and Timeline ..................................... 54

3.4

Development of the Next Strategic Plan ........................................................................ 54

3.4.1 Planning Period Cycle ....................................................................................................... 54

3.4.2 Development Process and Funding .............................................................................. 54

3.4.3 Consultant's Responsibilities and Deliverables .......................................................... 54

3.5

Experiential Learning and Benchmarking ..................................................................... 55

3.5.1 Board Learning Visit to England, Wales and Northern Ireland ................................. 55

3.5.2 Senior Management Learning Visit to England ........................................................ 56

3.5.3 Board Learning Visit to South Africa ........................................................................... 57

3.5.4 International and Regional Invitations ........................................................................... 57

3.6

Conference on Civilian Oversight .................................................................................. 58

CHAPTER 4 ...................................................................................................................................... 59

PERFORMANCE IN MANDATE AREAS ....................................................................................... 59

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IPOA Board End Term Report May 2012 - May 2018

4.1

Complaints Management ................................................................................................ 60

4.1.1 Nature of Complaints Received ...................................................................................... 60

4.2

Investigations Management ............................................................................................ 60

4.2.1 Nature of Cases Investigated .......................................................................................... 60

4.2.2 Convictions ........................................................................................................................ 61

4.2.2.1 Brief facts ? High Court Criminal Case No. 41 of 2014 ............................................. 61

4.2.2.2 Brief facts ? High Court Criminal Case No. 78 of 2014 ............................................. 61

4.3

Inspections & Monitoring ................................................................................................ 64

4.3.1 Inspection of Police Premises ........................................................................................ 64

4.3.2 Monitoring of Police Operations ...................................................................................... 65

4.3.3 Nullification of Police Recruitment ................................................................................. 65

4.4

Recommendations Made by the Authority .................................................................... 66

4.4.1 Introduction ....................................................................................................................... 66

4.4.2 Legal Mandate of the Authority in Terms of Recommendations .............................. 66

4.5

Research Report on Police Housing Crisis in Kenya ..................................................... 66

CHAPTER 5 ...................................................................................................................................... 68

INSTITUTIONAL STRENGTHENING ............................................................................................... 68

5.1

Performance Management Framework .......................................................................... 68

5.2

Enterprise Risk Framework .............................................................................................. 68

5.3

Development of Operational Policies and Manuals ..................................................... 69

5.3

Harnessing Technology ..................................................................................................... 70

5.3.1 ICT Strategy ....................................................................................................................... 70

5.3.2 Role of a Robust ICT Infrastructure ................................................................................ 70

5.3.3 ICT Equipment .................................................................................................................. 70

5.3.4 Enterprise Content Management System ................................................................... 71

5.3.4.1 The Benefits of the ECM System ................................................................................... 71

5.3.4.2 Stages of System Development ....................................................................................... 71

5.3.4.4 System Operational Modules .......................................................................................... 72

5.3.4.5 Digitization of Historical Records ..................................................................................... 72

5.3.4.6 Data Center Upgrade ....................................................................................................... 72

5.3.4.7 Implementation of the VoIP System and Contact Center .......................................... 72

5.3.4.8 System Support ................................................................................................................. 72

5.3.4.9 Launch of ECM .................................................................................................................. 72

5.4

Physical Facilities ................................................................................................................ 73

5.4.1 Office Accommodation ................................................................................................... 73

5.4.2 Motor Vehicles .................................................................................................................. 73

CHAPTER 6 ....................................................................................................................................... 75

DECENTRALIZATION OF SERVICES .............................................................................................. 75

6.1

Legal and Constitutional Requirements ......................................................................... 75

Guarding Public Interest in Policing

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6.2

Decentralization of Services .............................................................................................. 75

6.3

Rationale for Decentralization of IPOA Services .......................................................... 76

6.4

Opportunities and Challenges of Decentralization of Services .................................. 77

6.4.1 Opportunities .................................................................................................................... 77

6.4.2 Challenges ......................................................................................................................... 78

CHAPTER 7 ......................................................................................................................................... 80

FINANCIAL MANAGEMENT & RESOURCE MOBILIZATION ................................................... 80

7.1

Annual Budget Estimates/Allocations ........................................................................... 80

7.2

Financial Management of Public Resources .................................................................. 81

7.3

Recognition ? Financial Reporting Awards ................................................................... 82

7.4

Resource Mobilization Strategy ........................................................................................ 82

7.4.1 Resource Mobilization and Ethical Fundraising ............................................................ 83

7.4.2 Policy Statement.................................................................................................................. 83

7.4.3 Objectives/Rationale of the Ethical Fundraising Policy ............................................... 84

7.4.4 Adherence to Laws on Ethical Fundraising ................................................................... 84

7.4.5 Legal Provisions................................................................................................................... 84

7.4.6 Ethical Fundraising Acceptance Criteria ........................................................................ 84

7.4.7 Funding Avoidance Criteria ........................................................................................... 85

CHAPTER 8 ........................................................................................................................................ 86

PUBLIC PARTICIPATION & PARTNERSHIPS ................................................................................ 86

8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.1.6 8.1.7 8.1.8 8.1.9 8.1.10 8.1.11 8.1.12 8.1.13 8.1.14 8.1.15 8.2 8.2.1 8.2.2

Partnerships ..................................................................................................................... 86 Departmental Committee on Administration and National Security ....................... 86 Budget and Appropriation Committee ....................................................................... 86 Ministry of Interior and Coordination of National Government ................................ 86 National Police Service .................................................................................................... 87 National Police Service Commission .............................................................................. 87 Office of Director of Public Prosecutions ...................................................................... 87 Kenya National Commission on Human Rights ........................................................... 87 Witness Protection Agency .............................................................................................. 88 Ethics and Anti-Corruption Commission ........................................................................ 88 Commission on Administrative Justice .......................................................................... 88 Judiciary ............................................................................................................................. 88 National Council for the Administration of Justice ..................................................... 89 Independent Electoral and Boundaries Commission .................................................... 89 Civil Society Actors............................................................................................................. 89 Relationship with the Media ............................................................................................. 89 Public Participation ............................................................................................................. 90 Public Awareness Initiative................................................................................................. 90 Outstanding Police Service Awards ............................................................................... 90

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IPOA Board End Term Report May 2012 - May 2018

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