END-TERM BOARD REPORT
END-TERM BOARD REPORT
2012 - 2018
IPOA Board and staff during the Strategic Plan mid-term review on 27th October 2016.
BOARD END-TERM REPORT MAY 2012 - MAY 2018
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IPOA Board End Term Report May 2012 - May 2018
Table of Contents
CHAIRMAN'S STATEMENT ............................................................................................................... 13 CEO'S STATEMENT .......................................................................................................................... 16 EXECUTIVE SUMMARY .................................................................................................................... 17 GOVERNANCE ................................................................................................................................. 21
Board and Senior Management Staff ............................................................................................... 21 Members of the Board ..................................................................................................................... 21 Senior Management Staff ................................................................................................................. 25 Fiduciary Oversight Arrangements ................................................................................................ 27 Board Committees ........................................................................................................................... 28 CHAPTER 1 ........................................................................................................................................ 29
TOWARDS CIVILIAN OVERSIGHT IN KENYA .......................................................................... 29
1.1
Background ....................................................................................................................... 29
1.2
Rationale for Civilian Oversight in Kenya ....................................................................... 29
1.3
Initiatives that informed Police Reforms ....................................................................... 29
1.3.1 Background ....................................................................................................................... 29
1.3.1.1 Commission of Inquiry into the Post-Election Violence .............................................. 30
1.3.1.2 The UN Special Rapporteur ............................................................................................. 30
1.3.1.3 The National Taskforce on Police Reform ..................................................................... 30
1.3.1.4 Police Reforms Implementation Committee .................................................................. 30
1.3.1.5 Police Reforms Steering Committee ............................................................................ 31
1.4
Police Accountability and the Rule of Law ...................................................................... 31
CHAPTER 2 ...................................................................................................................................... 32
ESTABLISHMENT OF THE AUTHORITY, MANDATE AND FUNCTIONS ................................... 32
2.1
Establishment of IPOA and Board Appointment .......................................................... 32
2.2
Independence of the Authority ....................................................................................... 32
2.3
Objectives .......................................................................................................................... 33
2.4
Principal Functions ............................................................................................................ 33
2.5
Vision .................................................................................................................................. 34
2.6
Mission Statement ............................................................................................................ 34
2.7
Motto .................................................................................................................................. 34
2.8
Core Values ........................................................................................................................ 34
2.9
Commencement of Operations ...................................................................................... 34
2.10 Initial Meetings, Retreats and Brainstorming Sessions .............................................. 35
2.10 Framework for Committees and Terms of Reference ................................................. 35
2.11 Seeking for Resources and Budget Vote .................................................................... 35
2.12 Reaching Out to Stakeholders ........................................................................................ 35
Guarding Public Interest in Policing
5
2.13 Baseline Survey on Policing Standards and Gaps in Kenya ........................................ 36 2.14 Staff Recruitment and Establishment of Secretariat ..................................................... 39 2.15 Directorate, Departments and Staff Complement ....................................................... 39 2.16 Staff Establishment ........................................................................................................... 39 2.17 Staff Welfare and Retention Strategy .............................................................................. 40 2.18 Management and Staff .................................................................................................. 41 2.19 Capacity Building for Board and Staff .......................................................................... 48 2.19.1 Board Corporate Governance Training ....................................................................... 48 2.19.2 Board and Staff Training on Human Rights ................................................................... 48 2.19.3 Local Staff Training ........................................................................................................... 48 2.19.4 Technical Training on Investigations .............................................................................. 49 2.19.5 Overseas Technical Training .......................................................................................... 49 CHAPTER 3 ........................................................................................................................................ 50
STRATEGIC DIRECTION .................................................................................................................. 50
3.1
Development of 2014/18 Strategic Plan........................................................................ 51
3.2
Implementation of 2014/18 Strategic Plan .................................................................... 51
3.3
Framework for Review of 2014/18 Strategic Plan .......................................................... 51
3.3.1 End of the Strategic Plan ................................................................................................ 51
3.3.2 Review Methodologies .................................................................................................... 51
3.3.3 Outcome of the Mid-Term Review ............................................................................... 52
3.3.3.1 Outcome 1: Compliance by Police to Human Rights Standards ......................... 52
3.3.3.2 Outcome 2: Restored Public Confidence and Trust in Police .............................. 52
3.3.3.3 Outcome 3: Improved Detention Facilities and Police Premises ........................... 53
3.3.3.4 Outcome 4: A functional Internal Affairs Unit ............................................................. 53
3.3.3.5 Outcome 5: A Model Institution on Policing Oversight in Africa ............................ 53
3.3.4 End-Term Review .............................................................................................................. 54
3.3.5 External Consultant for End of Term Review and Timeline ..................................... 54
3.4
Development of the Next Strategic Plan ........................................................................ 54
3.4.1 Planning Period Cycle ....................................................................................................... 54
3.4.2 Development Process and Funding .............................................................................. 54
3.4.3 Consultant's Responsibilities and Deliverables .......................................................... 54
3.5
Experiential Learning and Benchmarking ..................................................................... 55
3.5.1 Board Learning Visit to England, Wales and Northern Ireland ................................. 55
3.5.2 Senior Management Learning Visit to England ........................................................ 56
3.5.3 Board Learning Visit to South Africa ........................................................................... 57
3.5.4 International and Regional Invitations ........................................................................... 57
3.6
Conference on Civilian Oversight .................................................................................. 58
CHAPTER 4 ...................................................................................................................................... 59
PERFORMANCE IN MANDATE AREAS ....................................................................................... 59
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IPOA Board End Term Report May 2012 - May 2018
4.1
Complaints Management ................................................................................................ 60
4.1.1 Nature of Complaints Received ...................................................................................... 60
4.2
Investigations Management ............................................................................................ 60
4.2.1 Nature of Cases Investigated .......................................................................................... 60
4.2.2 Convictions ........................................................................................................................ 61
4.2.2.1 Brief facts ? High Court Criminal Case No. 41 of 2014 ............................................. 61
4.2.2.2 Brief facts ? High Court Criminal Case No. 78 of 2014 ............................................. 61
4.3
Inspections & Monitoring ................................................................................................ 64
4.3.1 Inspection of Police Premises ........................................................................................ 64
4.3.2 Monitoring of Police Operations ...................................................................................... 65
4.3.3 Nullification of Police Recruitment ................................................................................. 65
4.4
Recommendations Made by the Authority .................................................................... 66
4.4.1 Introduction ....................................................................................................................... 66
4.4.2 Legal Mandate of the Authority in Terms of Recommendations .............................. 66
4.5
Research Report on Police Housing Crisis in Kenya ..................................................... 66
CHAPTER 5 ...................................................................................................................................... 68
INSTITUTIONAL STRENGTHENING ............................................................................................... 68
5.1
Performance Management Framework .......................................................................... 68
5.2
Enterprise Risk Framework .............................................................................................. 68
5.3
Development of Operational Policies and Manuals ..................................................... 69
5.3
Harnessing Technology ..................................................................................................... 70
5.3.1 ICT Strategy ....................................................................................................................... 70
5.3.2 Role of a Robust ICT Infrastructure ................................................................................ 70
5.3.3 ICT Equipment .................................................................................................................. 70
5.3.4 Enterprise Content Management System ................................................................... 71
5.3.4.1 The Benefits of the ECM System ................................................................................... 71
5.3.4.2 Stages of System Development ....................................................................................... 71
5.3.4.4 System Operational Modules .......................................................................................... 72
5.3.4.5 Digitization of Historical Records ..................................................................................... 72
5.3.4.6 Data Center Upgrade ....................................................................................................... 72
5.3.4.7 Implementation of the VoIP System and Contact Center .......................................... 72
5.3.4.8 System Support ................................................................................................................. 72
5.3.4.9 Launch of ECM .................................................................................................................. 72
5.4
Physical Facilities ................................................................................................................ 73
5.4.1 Office Accommodation ................................................................................................... 73
5.4.2 Motor Vehicles .................................................................................................................. 73
CHAPTER 6 ....................................................................................................................................... 75
DECENTRALIZATION OF SERVICES .............................................................................................. 75
6.1
Legal and Constitutional Requirements ......................................................................... 75
Guarding Public Interest in Policing
7
6.2
Decentralization of Services .............................................................................................. 75
6.3
Rationale for Decentralization of IPOA Services .......................................................... 76
6.4
Opportunities and Challenges of Decentralization of Services .................................. 77
6.4.1 Opportunities .................................................................................................................... 77
6.4.2 Challenges ......................................................................................................................... 78
CHAPTER 7 ......................................................................................................................................... 80
FINANCIAL MANAGEMENT & RESOURCE MOBILIZATION ................................................... 80
7.1
Annual Budget Estimates/Allocations ........................................................................... 80
7.2
Financial Management of Public Resources .................................................................. 81
7.3
Recognition ? Financial Reporting Awards ................................................................... 82
7.4
Resource Mobilization Strategy ........................................................................................ 82
7.4.1 Resource Mobilization and Ethical Fundraising ............................................................ 83
7.4.2 Policy Statement.................................................................................................................. 83
7.4.3 Objectives/Rationale of the Ethical Fundraising Policy ............................................... 84
7.4.4 Adherence to Laws on Ethical Fundraising ................................................................... 84
7.4.5 Legal Provisions................................................................................................................... 84
7.4.6 Ethical Fundraising Acceptance Criteria ........................................................................ 84
7.4.7 Funding Avoidance Criteria ........................................................................................... 85
CHAPTER 8 ........................................................................................................................................ 86
PUBLIC PARTICIPATION & PARTNERSHIPS ................................................................................ 86
8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.1.6 8.1.7 8.1.8 8.1.9 8.1.10 8.1.11 8.1.12 8.1.13 8.1.14 8.1.15 8.2 8.2.1 8.2.2
Partnerships ..................................................................................................................... 86 Departmental Committee on Administration and National Security ....................... 86 Budget and Appropriation Committee ....................................................................... 86 Ministry of Interior and Coordination of National Government ................................ 86 National Police Service .................................................................................................... 87 National Police Service Commission .............................................................................. 87 Office of Director of Public Prosecutions ...................................................................... 87 Kenya National Commission on Human Rights ........................................................... 87 Witness Protection Agency .............................................................................................. 88 Ethics and Anti-Corruption Commission ........................................................................ 88 Commission on Administrative Justice .......................................................................... 88 Judiciary ............................................................................................................................. 88 National Council for the Administration of Justice ..................................................... 89 Independent Electoral and Boundaries Commission .................................................... 89 Civil Society Actors............................................................................................................. 89 Relationship with the Media ............................................................................................. 89 Public Participation ............................................................................................................. 90 Public Awareness Initiative................................................................................................. 90 Outstanding Police Service Awards ............................................................................... 90
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IPOA Board End Term Report May 2012 - May 2018
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