Georgia Highlands College



Georgia Highlands College?SSS - Disability Support Services?Faculty Guide to Online Accommodations???ADA Statement?Students with disabilities are entitled to non-discrimination and reasonable accommodations. Student Support Services (SSS) provides accessible programs, services, and reasonable accommodations for any student with a documented, qualifying disability as defined by Section 504 of the Rehabilitation Act of 1973, as amended, and by the Americans with Disabilities Act of 1990.?The Rehabilitation Act of 1973 and Americans with Disabilities Acts of 1990 mandate that educational institutions provide students with disabilities the necessary accommodations to ensure equal access to all academic and co-curricular programs and services, including those delivered in an online format.?Georgia Highlands College, along with Student Support Services, is committed to providing students with disabilities access to our?resources?and opportunities to obtain a quality educational experience.??Faculty Accommodation Notification - FAN?A Faculty Accommodation Notification (FAN), is used by SSS to communicate approved accommodations with course instructors. The student is responsible for requesting a new FAN each semester, sharing it with course instructors, and meeting with course instructors (face-to-face, virtually, phone call or email) to discuss accommodations they plan to use for the course. Students are entitled to request any accommodations on their FAN for the current semester. Some will not apply in the online environment.???Refer to the list below for information about applicable accommodations. For most faculty this discussion has already taken place. With a change to?remote delivery, this document was created to address applicable accommodations. Please refer to it to immediately answer any new questions by students. You are also welcome to email?SSS@highlands.edu?or the Disability Specialist working with your student for further?clarification or individual course concerns. The Disability Specialist signature and contact information is located at the bottom of the student’s FAN.?Course Accommodations??????????????????????????????????????????????????Books in Alternate Format?Students requiring books in alternate format for access may have barriers to using printed material, or may need books read to them for a variety of diagnoses. SSS provides these materials as requested to students registered with our offices. The student is entitled to use CIDI (Center for Inclusive Design and Instruction) electronic textbooks & screen reading software (with headphones if not in a private room) anytime students are expected to use textbooks (tests, quizzes, assignments or during lecture).? ? ? ? ? ? ? ? ? ? ? ? ???Accommodations regarding?PowerPoints, Instructor Lecture Notes, and Other Written Course Materials??·? ? ? ??Materials needed in an alternate format?- Students who require screen reading software will need?PowerPoints, handouts and other written materials in word or pdf format. These need to be made available either to all students, or to the individual student with this accommodation. This is accomplished by posting them in D2L.??????????·? ? ? ??Hard/ Digital copies?-? Students?with this accommodation are entitled to copies of?PowerPoints?and/or instructor lecture notes prior to live lectures. In an online environment, students must receive access to digital/electronic versions of?PowerPoints?in order to have access. This is accomplished by posting them in D2L.? ? ? ? ???Captioning Services?The student is entitled to receive captioning services on a course-by-course basis, as determined by the disability support services staff.? In courses where the student receives captioning, the student is entitled to use an electronic device to receive wirelessly transmitted, real time captions, at their seat during live lectures. For students who are hearing impaired and using this accommodation, faculty will need to inform Disability Support specialists of the dates and times for live online lectures at least a week in advance for captioning to be arranged. The faculty member is also responsible for recording a live lecture for transcription purposes later should technology fail.??Note: While captioning of all online content is recommended, during this hectic time, concentrate on providing captioning for classes in which a deaf or hard of hearing student is enrolled. Unless a hard of hearing student is enrolled in your course, a simple recording of your zoom lecture is enough for the remainder of this semester.???Captioned Videos??All videos, and required film or movies need to have subtitles or captions available.??Audio Description Videos?Students with visual impairment are entitled to an audio description of course videos for content that can’t be heard (only seen on the screen).???Flexibility with Attendance and Related Deadlines?For students with medical conditions that may prohibit online attendance please work with them individually as to course assignment deadlines and attendance.???????Extended time on?course?assignments?For assignments like essays please see Testing Accommodations below.?Audio Record Lecture Notes?The student is entitled to audio record course lectures, except class discussions of a personal nature. For faculty providing live lectures online, a recording of the lecture posted in D2L online is?sufficient?to meet this accommodation and will assist your student.?Testing Accommodations????Please note that SSS/Disability Support Specialists will be working remotely until further notice. There will be no on campus proctoring during this time. Students are responsible to advocate for accommodations with faculty.? Faculty are responsible for implementing accommodations for students. During this time, there will not be a need for the test request forms, or submission of tests to SSS, as that process will be an interactive one between faculty and their students.? ? ? ? ? ? ?????????????Extended Time?The student is entitled to have 50% or 100% time on all tests, quizzes, and any other graded, timed online assignments. A timed assignment is something that has a set amount of time on it, or a timer that starts when the assignment is opened.??(Example: 30 minutes to write an essay). This is distinct from a homework assignment that is due in 1 week, like a paper or discussion post, where the student determines the amount of time spent on it.?Extended time is for 50% or 100% please refer to the student’s FAN for their accommodated test time.??Example A: If a test is scheduled for 60 minutes, and the student has 50% extended time, then the test is 90?minutes’?total.?Example B: If a test is scheduled for 60 minutes, and the student has 100% extended time, then the test is 120?minutes’?total.?Please see the Extended Time on Tests Calculations Chart, located at the end of this guide.?To set extended time on tests, instructors will need to set special access in D2L.? Please see the video links below on how to set Special Access in D2L:??Grant Special Access to Users for a Quiz?Add Restrictions to an Assignment???Stop-the-Clock Breaks???A stop-the-clock break is a break during timed testing which allows a student to take care of a health condition or need. ? An example might be a student who needs to administer insulin without losing testing time. To create a stop-the-clock break online, where a proctor is not present to pause the exam, please add five additional minutes per 30 minutes of test time.???Example: If a test is scheduled for 60 minutes, and the student has 50% extended time, then the test is 90 minutes’ total.? Then we add 15 minutes for stop-the-clock breaks.?So,?the total time on the test is 105 minutes (60 + 30 + 15).?Distraction Reduced Environment??????The student is entitled to take tests in a quiet, distraction-reduced area. When taking a test in D2L off campus, it becomes the student's responsibility to secure a distraction-reduced environment. This may include use of earplugs.??Speech-to-Text Software/Scribe ? ???The student is entitled to use a scribe or assistive technology of speech-to-text (Dragon is one program),?for all tests, quizzes, and assignments, when it is on a computer which does not compromise test security, if the student asks. This accommodation is commonly used for students who may have barriers to writing/typing for themselves.? If a student needs a person to scribe or type in the online environment, they will be responsible for finding a person to do so in their home environment. Students may also choose to use dragon naturally speaking to dictate, if they have it.?????Please note:?Respondus?lockdown browser is not compatible with any screen reading software (except Jaws: for the blind)?Respondus?cannot be used with this software/ accommodation. It is an impediment to accessibility and if this is required a student will not be able to access their exams.?Faculty can choose to send a PDF/or word doc of an exam for a student to use in tandem with the test on the screen if a student is having difficulty with using the reader with D2L.?????????????????????????????????????Screen Reader/Text-to-Speech Software??The student is entitled to the use of a computer with a screen reader for ALL tests, quizzes, and written assignments. Students registered with disability support services have free access to Claro Read software (screen reader). This software will read aloud to students and works on documents in a?word or pdf format.? Students may use this for any graded assignment or test if it has been granted as an accommodation. This is vital for students with certain learning profiles or visual difficulties to access and process information.? It is imperative that it be available for use in testing if a student has been assigned this accommodation.???Please note:?Respondus?lockdown browser is not compatible with any screen reading software (except Jaws: for the blind)?Respondus?cannot be used with this software/ accommodation. It is an impediment to accessibility and if this is required a student will not be able to access their exams.??Faculty can choose to send a PDF/or word doc of an exam for a student to use in tandem with the test on the screen if a student is having difficulty using the reader with D2L.????????????????????Spell/Grammar Check??????The student is entitled to use spell/grammar check for all tests, quizzes and written assignments.?Please note:?Respondus?lockdown browser is not compatible with spell/grammar check.?Respondus?cannot be used with this accommodation.?????Magnification/Enlargement of Font Sizes/Images???The student is entitled to enlarge computer screen for access (Example: zoom/ control plus on the screen) This is common for students who may have visual difficulties to need larger fonts in order to see. Please note that a student may contact you if they are not able to enlarge their screen. You may consider allowing the exam to be in a format where a student can select all and enlarge the font (word.doc)??????????Non-programmable Calculator?????The student is entitled to use a non-programmable calculator for all assignments, quizzes and exams requiring math calculations?(examples: Math, Chemistry, Physics, Nursing, Business, Accounting).????????Formula Sheet?????????The student is entitled to a formula sheet approved by faculty on all tests, quizzes, and exams requiring formulas?(examples: Math, Chemistry, Physics, Nursing, Business, Accounting).?? ? ? ???Word Bank?????????The student is entitled to a word bank approved by faculty on all tests, quizzes, and exams for subjects that require specialized terminology or vocabulary.?? Extended Time on Tests Calculations ChartBase Time50% Extended Time100% Extended Time34.5657.5101015201522.5302030402537.5503045603552.570 / 1 hr, 10 min.4060 / 1 hr80 / 1 hr, 20 min4567.5 / 1 hr, 7.5 min90 / 1 hr, 30 min5075 / 1 hr, 15 min100 / 1 hr, 40 min5582.5110 / 1 hr, 50 min6090 / 1 hr, 30 min120 / 2 hrs6592.5 / 1 hr, 32.5 min130 / 2 hrs, 10 min70105 / 1 hr, 45 min140 / 2 hrs, 20 min75112.5 / 1 hr, 52.5 min150 / 2 hrs, 30 min90135 / 2 hr, 15 min180 / 3 hrs95142.5 / 2 hrs, 22.5 min190 / 3 hrs, 10 min100150 / 2 hrs, 30 min200 / 3 hrs, 20 min105157.5 / 2 hrs, 37.5 min210 / 3 hrs, 30 min110165 / 2 hrs, 45 min220 / 3 hrs, 40 min115172.5 / 2 hrs, 52.5 min230 / 3 hrs, 50 min120180 / 3 hrs240 / 4 hrs150225 / 3 hrs, 45 min300 / 5 hrsNote: Time listed in minutes first.??????????? ................
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