CT.GOV-Connecticut's Official State Website



Phase 1Phase 2Phase 3DeliverablesService DevelopmentEnterprise StandardsBest PracticesTemplatesDocumentationNew Hardware for mainframeECM System Monitor ConfigurationSmartRecovery InstallationIBM Scanning Solution Architecture OptimizationECM Architecture ReviewIBM Atlas ImplementationBusiness AnalysisImplementation TrainingImport of Global SchedulesRedaction Module ImplementationEnterprise Availability of Records Management SoftwareOnboarding of POV AgenciesState LibraryOTTOnboarding of other AgenciesDRSDASDPHCORE-CTECM Solutions TeamExisting Agency AdjustmentsDEEPDSSDMVNew Agency OnboardingDOTDOLDASECM Architecture ReviewCase Study / Final ReportBenefitsEliminate nightly downtown when backups are performedRecover single files without BEST restoring the entire object storeProactively monitor the health of the ECM environment and fix issues before service is impactedEnhance ECM InfrastructureDevelop ECM Roadmap / Capacity Plan for next 2 yearsEstablish a sustainable enterprise scanning solutionEstablish State-wide ECM standards and best practices, etc.Create templates and methodologies for agencies joining ECMDevelop criteria to help agencies determine best path to scanning solutionsProvide ability for ECM Agencies to redact electronic documentsProvides automation for governance of Records Management Ability for the State Library to replace paper based processesAllows applicable statutes to be linked in Record Retention SchedulesState Library and OTT can begin managing their electronic records within the enterprise repositoryOTT & CSL will be notified through the system when files reach the end of their retention period and workflow is kicked off for dispositionFull electronic audit trail for defensible dispositionECM Solutions Team established to onboard projects, validate processes and standardization, and provide support to all agenciesMultiple major projects not funded through this request (DRS, DPH, DAS, CORE-CT) to onboard as wellThree new agencies can manage electronic records within enterprise content repositoryMajority of agencies on ECM will be using the same enterprise standards, ensuring compliance with statutes, regulations, and policiesECM agencies can share data, increasing efficiency and reducing storage costsSix additional ECM agencies maintain record retention schedules automatically through IBM AtlasSix agencies will be notified through the system when files reach the end of their retention period and workflow is kicked off for dispositionEnsure sustainability of ECM ArchitectureDevelop ECM Roadmap/Capacity Plan for next 2 yearsUse our findings to market the service to other agenciesDuration6 months5 months12-15 monthsCostsBondOngoing(Enterprise [DAS])BondOngoing(CSL/OTT/DAS)BondOngoing(Phase 3 Agencies)$1,014,981.82$31,680.00$1,206,087.07$55,844.22$3,167,221.21$302,659.92 ................
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