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Unique ID Version Publication Changes for the 2012-2013 PEIMS Data Standards

The following is a log of changes made to the 2012-2013 PEIMS Data Standards Unique ID Version after the July 1, 2012 publication date. These changes are included in the 2012-2013 PEIMS Data Standards and the corresponding 2012-2013 PEIMS Data Standards Change Documents.

|Date |Change Category |Change |

| |Record Layouts | |

|1/16/2013 |425 |A student should not have more disciplinary removals in a six week reporting period than there are days in |

| | |membership (sum of TOTAL-ELIGIBLE-DAYS-PRESENT, TOTAL –INELIGIBLE –DAYS-PRESENT and TOTAL-DAYS-ABSENT) on a 400|

| | |record for that student during that same reporting period.  |

|1/16/2013 |425 |A student may not have more than one day of disciplinary removal assigned or served for a Partial Day |

| | |Out-Of-School Suspension or Partial Day In-School Suspension (DISCIPLINARY-ACTION-CODEs “25” or “26”).  For |

| | |Partial Day In-School Suspensions or Partial Day Out-Of-School Suspensions, the OFFICIAL-LENGTH-OF |

| | |DISCIPLINARY-ASSIGNMENT and ACTUAL-LENGTH-OF DISCIPLINARY-ASSIGNMENT cannot be greater than one (1) day.  |

| | |Disciplinary removal assignments to Out-Of-School Suspension or In-School Suspension that are greater than one |

| | |day must be coded with DISCIPLINARY-ACTION-CODEs “05” or “06”. |

|1/16/2013 |425 |CAMPUS-ID-OF-ENROLLMENT, STUDENT-ID, DISCIPLINARY-INCIDENT-NUMBER, DISCIPLINARY-ACTION-CODE and |

| | |DATE-OF-DISCPLINARY-ACTION. Whenever a student is reported with multiple 425 PEIMS records at the same |

| | |CAMPUS-ID-OF-ENROLLMENT, at least one of the elements DISCIPLINARY-INCIDENT-NUMBER, DISCIPLINARY-ACTION-CODE, |

| | |or DATE-OF-DISCPLINARY-ACTION must be different |

|1/28/2013 |425 |An exception to this rule would be an instance where the teacher has permanently removed a student from their |

| | |classroom (DISCIPLINARY-ACTION-CODE “01”) and the campus administrator has no other academic setting available |

| | |for the student for this particular time period/subject. |

| | | |

| |Code Tables | |

|5/3/2013 |C022 |PES00052: Foundations of Personal Fitness PEFOUND |

| | | |

| |Data Elements | |

| | | |

| | | |

| |Edits | |

|1/16/2013 |42578 |For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, the number of 425 records must not be greater |

| | |than the sum of TOTAL-ELIGIBLE-DAYS-PRESENT, TOTAL–INELIGIBLE–DAYS-PRESENT, and TOTAL-DAYS-ABSENT on all 400 |

| | |records with the same STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE. |

| | |Edit Type: F |

| | |Submission: 3 |

| | |Not Applicable to: ESC |

|1/28/2013 |42579 |If DISCIPLINARY-ACTION-CODE is “25” or “26”, then OFFICIAL |

| | |LENGTH-OF-DISCIPLINARY-ASSIGNMENT and ACTUAL-LENGTH-OF- |

| | |DISCIPLINARY-ASSIGNMENT must be less than 2 unless |

| | |DISCIPLINARY-ACTION-REASON- CODE is “01”. |

| | | |

| | |Edit Type: SW |

| | |Submission: 3 |

| | |Not Applicable to: ESC |

|1/16/2013 |42580 |The number of 425 records with a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, DISCIPLINARY-ACTION-CODE, |

| | |DISCIPLINARY-INCIDENT-NUMBER, and DATE-OF-DISCIPLINARY-ACTION must not be greater than 1. |

| | |Edit Type: F |

| | |Submission: 3 |

| | |Not Applicable to: ESC |

|4/9/2013 |50046 |CAMPUS-ID-OF-ENROLLMENT cannot be “221801022”, “101912100”, or “019907005”.  |

|4/12/2013 |41548 |If PASS/FAIL-CREDIT-INDICATOR-CODE is “01” and DUAL-CREDIT-INDICATOR-CODE is “1” then COLLEGE-CREDIT-HOURS must|

| | |be greater than “0”.  |

| | |Edit Type: F |

| | |Submission: 3,4 |

| | |Not Applicable to: ESC |

|4/18/2013 |40073 |If DISTRICT-ID is “019907”, “101912”, or “221801”, then there must be at least one 400 STUDENT – BASIC |

| | |ATTENDANCE record where CAMPUS-ID-OF-ENROLLMENT is “019907005”, “101912100”, “221801022” respectively. |

| | | |

| | |Edit Type: F |

| | |Submission: 3 |

| | |Not Applicable to: ESC, CAMPUS |

|4/18/2013 |41569 |If DISTRICT-ID is “019907”, “101912”, or “221801”, then there must be at least one 415 STUDENT – COURSE |

| | |COMPLETION where CAMPUS-ID-OF-ENROLLMENT is “019907005”, “101912100”, “221801022” respectively. |

| | | |

| | |Edit Type: F |

| | |Submission: 3 |

| | |Not Applicable to: ESC, CAMPUS |

|4/22/2013 |30012 |If CAMPUS-ID equals “019907005”, “101912100”, or “221801022”, then NON-CAMPUS-BASED-INSTRUCTION-CODE must be |

| | |“04”. |

| | | |

| | |Edit Type: F |

| | |Submission: 3 |

| | |Not Applicable to: ESC |

|5/30/2013 |1012M |If GRADE-LEVEL-CODE IS ‘KG’, ‘01’, or ‘02’ then there must be a matching 105 record. |

| | | |

| | |Edit Type:  F |

| | |Submission:  3 |

| | |Not Applicable to:  ESC |

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