What goes in an ESL file - School District 41 Burnaby
What goes in an ELL file?
1. AIP’s.
All students must have a current AIP that has been signed and dated. If the AIP has come from another school and is current, initial and date that document – it is still valid.
2. Assessments.
Formal
All formal assessment information must be included on the AIP. The following is required for Burnaby ELL student AIP’s
Kindergarten – Gr. 1
• IPT – Oral Form F. If a student scores in the proficient range on the IPT, a K/1 Oral Language Assessment kit is available from the Welcome Centre to assess student’s vocabulary stretch to identify ELL service needed.
Gr. 2
• IPT Oral Form F
• If proficient, do the BERA Form E
• If a student scores in the proficient range on the Oral assessment, a writing sample may be used to assign a level using the consortium or Expanded Writing Matrix. Writing must display ELL errors to be used as a valid indicator. It is suggested that you enter the student’s writing in the vocabulary profiler to identify the ELL service needed.
Gr. 3
• IPT Oral Form F
• If proficient, do the BERA Form E
• If proficient, do a writing sample with Matrix.
Intermediate students Gr. 4 – 7
• BERA reading assessment
• Writing sample and matrix
Student AIP’s are working documents and are updated as necessary. AIP’s must be initialed and signed at the end of every term.
If a student has moved up to the next level, update the AIP by:
• checking the new level on the AIP with your initials and the date.
• recording new assessment data on the AIP.
• making a note in the comments box with the reason for the change.
If the student has gone down a level, update the AIP by:
• checking the lower level on the AIP with your initials and the date.
• recording new assessment data on the AIP.
• making a note in the comments box with the reason for the change.
Informal
Additional assessments for determining student ELL levels include:
• Writing samples at the primary level if the student can produce a good sample
• Oral reading assessments (such as PM Benchmarks, SRA, Jerry Johns, Alberta Diagnostic) for miscue analysis, reading fluency, decoding and comprehension
• Reading comprehension assessments
• Oral interviews
• Checklists based on ELL matrices in all 4 areas: reading, writing, speaking, listening
• Vocabulary Profiler
Record keeping of informal assessments is the responsibility of the ESL teacher. Informal assessments are not recorded on AIP’s.
3. ELL timetable
A current timetable is necessary for all students receiving direct ELL support. This timetable must have student names on it. It is a good idea to highlight the student’s name on the timetable to indicate frequency of service.
4. Mainstream Classroom Teacher’s Adaptations Checklist
• This is for situations where the ELL teacher is in-class with students, or is in consultation with the ELL teacher
• The classroom teacher checks off the adaptations that they will implement for their ELL students
• The signed list of adaptations must be kept in student files, dated prior to Sept. 30.
5. Consultation log.
This log is necessary for students who are receiving in-class ELL support.
This log must show evidence of collaboration between the ELL teacher and the classroom teacher. Include adaptations, differentiated instruction, materials and resources that are provided to the classroom teacher. This collaboration must be regular and ongoing (minimum once a month), and reviewed each term.
For consultation, classroom teachers must complete the adaptations checklist, see #4 above.
6. Student reports
Copies of ELL student report cards must be included in ELL files. Copies must also be filed in their G4’s.
If the ELL student is not receiving direct ESL service and is not receiving an ELL report card, the ELL teacher must ensure that specific comments about the student’s language acquisition are imbedded in the classroom teacher’s report card and copies must be filed in the student ELL files. It is a good idea to highlight specific ELL comments on the report card.
Resources:
See the handbook tab in the ELL blog:
Password: burnabyell (one word, lower case)
Reporting Guidelines
Mainstream Checklist
Sample reports
Consultation Log
What is the 1701?
This is the formal list of students requiring ELL support that goes to the Ministry of Education to determine ELL funding. This list is used by the auditors to check ELL support. It is essential that this list is current and correct. We check the list twice a year, in September and again in February.
All students receiving ELL support are on this list. If they are not on the list, they should not be receiving service. Exception: students arriving after Sept. 30.
This list is based on students as of Sept. 30. If students move to the school after September 30, they will not be counted on the 1701 unless they have moved from another BC school and already have an existing AIP. If they are new to Canada, they will be counted as year 0 on the AIP and will be included on the 1701 for the following year. These students will receive ELL support.
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No current AIP? Check the following:
Check Burnaby’s online database.
Print out current AIP, sign and date it.
Check if student has been delisted by looking in student G4 file or checking Burnaby’s online database.
If the student has been delisted, the student no longer requires an AIP.
If student requires ELL support and still qualifies to receive ELL support (i.e. has not completed 5 years of ELL,) formally assess student and create a new AIP. Take all ELL documentation from the G4 and create the ELL file.
Check for previous AIP’s in student ELL file.
If the student needs ELL support and qualifies for ELL support, formally assess the student and complete a new AIP.
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