Project Management Template
[Name] Project
Project Management Plan
Version 0.1
Deliverable Number:
001-XXX-XXX-DEL
Table of Contents
1.0 Executive Summary and Project Overview 1
1.1 Concepts of Operation 1
1.1.1 Current Environment 1
1.1.2 Planned Future Environment 1
1.2 Scope 1
1.2.1 Project Justification 1
1.2.2 Project Objectives 1
1.2.3 Project Deliverables 4
1.2.4 Scope Management Plan 4
1.3 Overall Strategy 5
1.3.1 Project Management 5
1.3.2 Project Startup 5
1.3.3 Project Lifecycle 5
1.3.4 Project Reviews 5
2.0 Project Organization 5
2.1 Roles and Responsibility 5
2.2 Key Organizational Groups 6
2.2.1 Identified Stakeholders 6
2.2.2 Management Structures 6
2.2.3 Project Governance Structure 6
2.2.4 Core Team Structure 7
2.2.5 Change Control Board (CCB) 7
3.0 Project Management 7
3.1 Staffing Plan 7
3.2 Assumptions 7
3.3 Constraints 8
3.4 Dependencies 8
3.5 Risk Management Plan 8
3.5.1 PMO Risk Management Approach 8
3.5.2 PMO Risk Listing 8
3.6 Project Controls 9
3.6.1 Project Reporting 9
3.6.2 Project Metrics and Measurement 9
4.0 REFERENCES: 9
5.0 CHANGE HISTORY 9
List of Tables
Table 1: Business Objectives 1
Table 2: Technical Objectives 2
Table 3: Project Management Objectives 2
Table 4: Project Deliverables 4
Table 5: Roles and Responsibilities 5
Table 6: Key Project Stakeholders 6
Table 7: Governance Members – Deliverable Acceptance 6
Table 8: Change Control Board Members 7
Table 9: Project Staffing Plan 7
Table 10: Project Assumptions 7
Table 11: Project Constraints 8
Table 12: Project Dependencies 8
Table 13: Project Risk Listing 8
Table 14: Metrics 9
Table 15: References 9
List of Figures
Executive Summary and Project Overview
[Summary Narrative]
1 Concepts of Operation
1 Current Environment
2 Planned Future Environment
2 Scope
1 Project Justification
[Narrative]
2 Project Objectives
[Narrative Summary]
1 Business Objectives
|Table 1: Business Objectives |
|Number |Description |
|XXX-BU-001 | |
|XXX-BU-002 | |
|XXX-BU-003 | |
|XXX-BU-004 | |
|XXX-BU-005 | |
|XXX-BU-006 | |
|XXX-BU-007 | |
2 Technical Objectives
|Table 2: Technical Objectives |
|Number |Description |
|XXX-TC-001 | |
|XXX-TC-002 | |
|XXX-TC-003 | |
|XXX-TC-004 | |
|XXX-TC-005 | |
|XXX-TC-006 | |
|XXX-TC-007 | |
3 Project Management Objectives
|Table 3: Project Management Objectives |
|Integration Management |
|Number |Description |
|XXX-PM-001 |Ensure the project has an approved Project Management Plan. |
|XXX-PM-002 |Ensure the project executes in accordance with its approved Project Management Plan. |
|XXX-PM-003 |Ensure and overall scope change control process is instituted and followed for the project for all items in its project |
| |management baseline, including the Project Management Plan and its subcomponents.[1] |
|Scope Management |
|Number |Description |
|XXX-PM-004 |Ensure the project was established formal project request |
|XXX-PM-005 |Ensure the project has identified a project manager for the project. |
|XXX-PM-006 |Ensure the project constraints are documented and agreed upon.[2] |
|XXX-PM-007 |Ensure the project assumptions are documented and agreed upon. |
|XXX-PM-008 |Ensure the project dependencies are documented and agree upon. |
|XXX-PM-009 |Ensure the project has a clear and complete list of objectives. |
|XXX-PM-010 |Ensure the project has a plan for scope management.[3] |
|XXX-PM-011 |Ensure the project has an accurate Work Breakdown Structure.[4] |
|XXX-PM-012 |Ensure the project Work Breakdown Structure is decomposed to a sufficient level of detail that allows accurate effort |
| |estimation. |
|Time Management |
|Number |Description |
|XXX-PM-013 |Ensure project has an accurate, defined activity sequence (network of dependencies). |
|XXX-PM-014 |Ensure the project has completed resource planning compatible with the schedule and the dependencies stated in the |
| |project plan and activity sequence network. |
|XXX-PM-015 |Ensure the project develops a schedule based on its activity sequence, duration estimates and that the critical path is |
| |clearly understood and communicated to all parties. |
|XXX-PM-016 |Identify critical path slips of more than 10% of plan via a special management review. |
|XXX-PM-017 |Maintain appropriate schedule metrics that provide adequate management visibility into the status of the schedule. |
|Cost Management |
|Number |Description |
|XXX-PM-018 |Maintain project budget tracking for vendor-supported projects.[5] |
|XXX-PM-019 |Identify cost overruns on a monthly basis by cost center. |
|XXX-PM-020 |Ensure metrics are established for controlling and monitoring the project budget. |
|Quality Management |
|Number |Description |
|XXX-PM-021 |Ensure the project establishes quality measures and metrics that support the achievement of project business objectives.|
|XXX-PM-022 |Ensure lessons learned and process improvements are submitted as a result of the quality management process. |
|XXX-PM-023 |Perform periodic reviews within the PMO to quickly identify and resolve impediments to software development activities |
|XXX-PM-024 |Perform periodic reviews of software to ensure that code meets the agreed upon requirements |
|Communication Management |
|Number |Description |
|XXX-PM-025 |Ensure that a communications management plan exists for the project. |
|XXX-PM-026 |Ensure project records are kept up to date and reported in a timely manner. |
|XXX-PM-027 |Ensure performance reporting occurs in a manner that reporting occurs based on both temporal and stage gate trigger set.|
|XXX-PM-028 |Ensure that project administrative closure occurs when the project completes. |
|XXX-PM-029 |Ensure project archives are created in accordance with the project plan. |
|XXX-PM-030 |Ensure lessons learned sessions are conducted, documented, and analyzed for ongoing process improvement. |
|Human Resource Management |
|Number |Description |
|XXX-PM-031 |Ensure project team roles and responsibilities are clearly delineated. |
|XXX-PM-032 |Ensure a staffing management plan is documented for the project. |
|XXX-PM-033 |Ensure organizational charts are available for communicating the project structure as well as its interface to other |
| |organizations. |
|XXX-PM-034 |Ensure role assignments are filled with qualified staff. |
|XXX-PM-035 |Ensure a project team directory exists to communicate project team member information. |
|XXX-PM-036 |Ensure project stakeholders are clearly identified and documented in the project plan. |
|XXX-PM-037 |Ensure a responsibility assignment matrix is documented for the project and project team members. |
|XXX-PM-038 |Ensure team member goals and objectives are clearly understood by the team members. |
|XXX-PM-039 |Ensure team members receive the proper training to conduct their project responsibilities. |
|XXX-PM-040 |Ensure performance appraisals are completed in a timely manner. |
|Risk Management |
|Number |Description |
|XXX-PM-041 |Identify and resolve issues in a timely manner. |
|XXX-PM-042 |Identify risks in a timely manner. |
|XXX-PM-043 |Quantify risks as they are identified. |
|XXX-PM-044 |Communicate risks in Bi-Weekly Status Reports, monthly PMO program reviews, and at all formal reviews. |
|XXX-PM-045 |Develop risk mitigation strategies for each risk. |
|XXX-PM-046 |Proactively resolve risks that are within control of the project. |
|XXX-PM-047 |Proactively elevate risks that are outside control of the project. |
|XXX-PM-048 |Maintain metrics on risks on the project that provide an accurate account of total project risk and resolution. |
|Procurement Management |
|Number |Description |
|XXX-PM-049 |Conduct Market Analysis. |
|XXX-PM-050 |Conduct Make or Buy Analysis. |
|XXX-PM-051 |Develop Request for Proposal (RFP) for contractor support. |
|XXX-PM-052 |Develop Criteria for rating RFP's. |
|XXX-PM-053 |Determine the appropriate Contract Type to use for a given procurement. |
|XXX-PM-054 |Construct Contract for Services or Product. |
3 Project Deliverables
|Table 4: Project Deliverables |
|Deliverable |Description |Approver |
|Number | | |
|XXX-DL-001 | | |
|XXX-DL-002 | | |
|XXX-DL-003 | | |
|XXX-DL-004 | | |
|XXX-DL-005 | | |
|XXX-DL-006 | | |
|XXX-DL-007 | | |
|XXX-DL-008 | | |
|XXX-DL-009 | | |
|XXX-DL-010 | | |
4 Scope Management Plan
1 Scope Change Control Approach
3 Overall Strategy
1 Project Management
[Narrative and graphics depicting how the project will be managed]
2 Project Startup
[Approach to project startup]
3 Project Lifecycle
[Project lifecycle – narrative and graphics documenting how the project will be executed, including key phases and the expected approaches for accomplishing the key objectives of those phases]
4 Project Reviews
[Narrative describing the key reviews that will take place throughout the project, and when key project baselines will be established]
Project Organization
1 Roles and Responsibility
|Table 5: Roles and Responsibilities |
|Role |Responsibilities |
|Project Sponsor | |
| | |
|Project Manager | |
| | |
|Business Analyst | |
| | |
|Technical Lead | |
| | |
|PMO | |
| | |
|Business Architect | |
| | |
|Technical Architect | |
| | |
|Vendor/Contractor | |
| | |
|Business Users | |
| | |
2 Key Organizational Groups
1 Identified Stakeholders
|Table 6: Key Project Stakeholders |
|Name |Position |
| | |
| | |
| | |
2 Management Structures
1 Management Reporting Structure
[Graphic]
2 Project Management Structure
[Graphic]
3 Project Governance Structure
[Graphic]
|Table 7: Governance Members – Deliverable Acceptance |
|Name |Position |
| | |
| | |
| | |
4 Core Team Structure
[Graphic]
5 Change Control Board (CCB)
1 CCB Overview
[Narrative]
2 CCB Members
|Table 8: Change Control Board Members |
|Name |Position |
| | |
| | |
| | |
Project Management
1 Staffing Plan
|Table 9: Project Staffing Plan |
|Name |Role |Status |
| | |(Full/Part Time) |
| | | |
| | | |
| | | |
2 Assumptions
|Table 10: Project Assumptions |
|No. |Assumption |
| | |
| | |
| | |
3 Constraints
|Table 11: Project Constraints |
|No. |Constraints |
| | |
| | |
| | |
4 Dependencies
|Table 12: Project Dependencies |
|No. |Dependencies |
| | |
| | |
| | |
5 Risk Management Plan
1 PMO Risk Management Approach
2 PMO Risk Listing
|Table 13: Project Risk Listing |
|Risk Number |Risk Statement |Probability |Severity |Risk |
| | | | |Score |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
6 Project Controls
1 Project Reporting
[Narrative on project reporting and communication approaches]
2 Project Metrics and Measurement
|Table 14: Metrics |
|Metric Number |Metric Description |Focus |Reported To |Frequency |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
REFERENCES:
|Table 15: References |
|Title |Code |Location |
|Issues Management Process | |Document Repository |
|Risk Management Process | |Document Repository |
|Deliverable Approval Process | |Document Repository |
|Scope Change Control Process | |Document Repository |
|Project Cost Management | |Document Repository |
| | | |
| | | |
| | | |
CHANGE HISTORY
|Version |Date |Change Description |
|0.1 | |Initial Draft |
| | | |
-----------------------
[1] The change control process in this document section X.
[2] Continual update of project constraints, assumptions, and dependencies are critical to project success. These are listed beginning in section 3.2 of this document.
[3] Scope management is executed through the scope change control procedure; however, refer to section 1.2 for an overview of project scope, objectives, and key deliverables.
[4] The work breakdown structure (WBS) is a component of the integrated master schedule.
[5] The budget tracking primarily pertains to invoice and deliverable tracking
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