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08/10/2019 Call to Order 9:302019 Team Georgia Board Work Weekend DAY 1The Team Georgia Board Work Weekend was held on Saturday August 10th and Sunday August 11th at 9:00AM at Diversified, 2975 Northwoods Pkwy, Norcross Georgia. The meeting was called to order at 9:30AM. The following board members were present on day one: Mr. Rob Horton-Chairman, Mr. Darren Bankston-Second Vice Chair, Mrs. Leah Thomas- Secretary, Mrs. Letricia Denson-Registration Chair, Women’s Liaison – Ben Mount, Kids Director – Donovan Panone, At-Large Member – Dillan Schouw, Athlete Representative-Geneva Gray, Volunteer Directors-Jeremy and Leslie Paradice, Women’s Director-Katrina DoverRob: Review schedule and agenda – Darren: Requested Executive Board Time – Will try for tomorrow when more members are presentRob: Welcome and Introduce and Review Board Members, Roles and Term Limits – Board Members:Executive Board MembersChairman – Rob HortonFirst Vice Chair-Jason GrinerSecond Vice Chair-Darren BankstonTreasurer – Jessica ParentSecretary-Leah ThomasOfficials Liaison-Kenny Cook(Incoming)Registration Chair – Letricia DensonWomen’s Liaison – Ben MountIncoming/Outgoing Chair – Phil ArnoldDirectorsKids Director – Donovan Panone Olympic Styles Director-Sean MoistnerCoaches Education Director – Open Officials Education Director – Buck Timbs Women’s Director – Katrina Dover National Team Director – Link DavisSocial Media Director – Open Travel Director – Tanya AskewAt-Large Member – Dillan Schouw At-Large Member – Antoine GlasgowNew Members Confirmed:Officials Director – Nolan MeadorsVolunteer Directors – Jeremy and Leslie ParadiceAthlete Representative (Male) – Terry AllisonAthlete Representative (Female) – Geneva GrayReviewed Open PositionsTeam Georgia Vision and Mission Statement:Vision: Team Georgia’s Vision is to be: The premier organization enabling Georgia to be “Top Tier” wrestling state.Mission: The GAWA Vision will be achieved by: Expanding participation and promoting excellence in Georgia Wrestling. All Board Members: Assist in Board related items and Team Georgia tournament operations as available. Chairperson - The Chairperson shall be the chief executive officer of the corporation. The Chairperson shall preside at all open and special meetings, and shall chair all Board of Directors meetings. He shall be the principle executive officer of the corporation. He shall assure that operation of the corporation is in compliance with these By-Laws, shall oversee the consistent application of the Policies and Procedures of the corporation, and shall be responsible for carrying out the decisions of the G. A. W. A. membership and Executive Board. The Chairperson shall also perform such duties as may be assigned by the Executive Board and shall provide an annual ‘state of the corporation’ report to the membership at the annual Fall Business Meeting. First and Second Vice Chairpersons - The Vice Chairpersons shall assist the Chairperson and shall serve in his absence. The First & Second Vice Chairperson shall also perform such duties as may be assigned by the Executive Board. Secretary - The Secretary shall record and publish minutes of each Board of Directors meeting and general or open meetings. The Secretary shall assist with documenting and publishing all of the Policies and Procedures of the corporation, assist the Chairperson with the corporation correspondence, and shall keep required incorporation documentation current with the Georgia Secretary of State’s office. The Secretary shall also perform other such duties as may be assigned by the Executive Board. Treasurer - The Treasurer shall be the chief financial officer of the corporation. He shall maintain the corporate checkbook, credit card accounts, and other appropriate corporate financial records. The Treasurer shall meet the financial obligations of the corporation and make timely payment of appropriate fees to USA Wrestling. He will assure continuation of the tax-free status of the corporation and will file an annual income tax return to that effect with the IRS. He will provide a detailed report on income/expenditures, as well as capital assets, at the annual Fall Business Meeting. The Treasurer shall also perform other such duties as may be assigned by the Executive Board. Registration Chairperson - The Registration Chairperson shall be the primary officer in charge of registering and collecting fees from club and individual members of the G. A. W. A. The Registration chairperson shall obtain and distribute as appropriate all club and individual registration materials, and shall provide necessary documentation to USA Wrestling as required. He will provide a detailed report on membership at the annual Fall Business Meeting. The Registration Chairperson shall also perform other such duties as may be assigned by the Executive Board. USAWOA Liaison – The USAWOA Liaison shall act as the primary liaison between the USWOA officials’ organization and the G.A.W.A. The purpose of this position is to ensure that the G.A.W.A. proactively considers the needs and requirements of officials in every program offered, so that by the time new programs are offered, official’s requirements have been considered as well. Womens Wrestling Liaison – The Womens Wrestling Liaison shall work to develop and grow Women’s wrestling at all levels of the organization. This position shall endeavor to work with the state high school association(s) to develop Women’s programs at the high school level, and ensure that Georgia women’s wrestling is represented at all national USA National Women’s Wrestling events. Incoming/Outgoing Executive Board Member - The Incoming/Outgoing Executive Board Member shall perform duties as assigned by the Executive Board. Directors:Kids Director: Oversees Fk Season – FK Growth and Participation and Recruiting FK to wrestle Olympic StylesOlympic Styles Director: Oversees the FS/GR Season – Olympic Styles Growth and Participation – Recruiting Olympic Styles Coaches Education Director: Oversees the Coaches Education Program in Georgia – Ensures all GA NCEP classes/course are in compliance with USA Wrestling National OfficeWomen’s Director: Recruits Female Wrestlers to Team Georgia, Works to provide opportunities for all GA Female Wrestlers – Assists Women’s Liaison with specific tasks.National Team Director: Oversees our National Team Programs, Oversees Coaches and Curriculum, Works with Olympic Styles Director recruiting kids for Nationals TeamsTravel Director: Coordinates all travel related bookings for Team GeorgiaVolunteer Director: Coordinates volunteers for TGA eventsEquipment Director: Arranges delivery/pickup and organizes all Team Georgia equipment for setup and teardown at all Team Georgia Tournaments.Social Media Director: Responsible for all Social Media content publishing and creationAt large Members: Athlete Representatives: At large and Athlete Representative provide voice on the board of directors, coaches and athletes. Assist in Board related items and Team Georgia tournament operations as available.Website: Revamp or New? – Hosted by Sport Engine – Free Service to us. Assigned research and review items to board members – costDirectors reports:Membership Report – Rob HortonWrestling Leaders:Club Charters:Discussed the reasons for charters decreasing. Event Sanctions:Membership FeesTeam Georgia Current Membership PricesCoaches Membership PricesClub Charters can be purchased for $90.00Local Tournament SanctionsState/Regional National Sanctions:Sept 1- August 31st can be purchased for $500 but MUST be approved by the Team Georgia Board of Directors prior to purchasing. Middle School Season Georgia/Florida Line Region MapRegional representatives and active recruiting for people in that area – Specific GoalsKids Director Report – Donovan PanoneFall Meeting – Break Out SessionsDiscussions about Madison Brackets. Discussion on helping to open clubs. Official’s Report – Kenny CookWomen’s Report – Ben MountFargo Fall meeting – Handout Everyone will have to do the safe sport – athletes, coaches, everyone. It will be discussed at the leadership summit. It will be Safe Sport Summit. Team Georgia Policy and Procedure ReviewValues and Integrity Statement: The GAWA has an uncompromised commitment to: SafetyOpportunityCharacter (incl. sportsmanship, academics, family, etc)Training (technique and conditioning)Customer SatisfactionClear and consistent communication with our membershipSuggestions: Communication is key. It will be added to the website. Goals: The GAWA will mark progress toward the vision by: College Opportunities: Consistently increasing the number of Georgia High School wrestlers that attend and graduate college. All American’s (placing at national tournaments): Consistently increasing the number individual and team placers (top 8).Event Management/Tournaments (How it runs): Continuous improvement, less mat downtime.Expand Participation and Retention: Consistently grow the number of wrestlers, referees, volunteers, coaches, etc and consistently increase the average years that they stay in the sport. Strategies: Comprehensive Training and Development Plan: Develop and execute a 5 year comprehensive program. Organization: Develop and document policies and procedures to facilitate new program support, existing wrestling program development volunteer development and marketing. Coaches and Athlete Conduct FormsTeam Georgia Trip Budget Creations Teaching a Bronze Clinic PolicyDiscussed Silver School. Mat and Equipment Rental Contract2018-2019 Major Tournament Review1 Southern Grind2 MS/ES State Duals 3 Kids State 4 FS/GR State 5 Southeast Regionals 2019-2020 Folkstyle Schedule Review – Letricia Denson 2019-2020Major Tournament Listing1 – Team Georgia Mega 12/14/20192 – Southern Grind 3 - MS/ES Duals Discussed different tournament locations. 4. Kid’s State (Feb 29-March 1st) Preseason Tournaments on Sunday rather than Saturday. What are the thoughts? Numbers went up slightly on SundayLakePoint VS PerryWhat membership wants – cost – donors – timeframe - Adjorn 5:3008/11/2019 Call to Order 9:192019 Team Georgia Board Work Weekend DAY 2The Team Georgia Board Work Weekend was held on Saturday August 10th and Sunday August 11th at 9:00AM at Diversified, 2975 Northwoods Pkwy, Norcross Georgia. The meeting was called to order at 9:30AM. The following board members were present on day one: Mr. Rob Horton-Chairman, Mr. Darren Bankston-Second Vice Chair, Mrs. Leah Thomas- Secretary, Mrs. Letricia Denson-Registration Chair, Women’s Liaison – Ben Mount, At-Large Member – Dillan Schouw, Olympic Styles Director- Sean Moistner, Equipment Director – Shawn Dover, Official’s Liaison – Kenny CookReview Executive Board Members/Directors and RolesReview Mission and VisionKenny – Officials ReportSean Moistner – FS/GR Schedule looking at the schedule.Qualifier confusion Start Season March 28th Georgia Games April 25th -….Eric has locked in the venue at LifeFS/GR State May 16th - - JeffersonNational Team Review – Rob for LinkJessica – Financial Report – National TripsSchoolboy: Team Georgia paid out 44.06%Cadets:Team Georgia paid out 62.15% Juniors/Womens:Team Georgia paid out 43%Fargo:Cadet 36 Wrestlers, Junior 28 Wrestlers, Women 9 WrestlersDiscussed Credits for National Teams. Reviewed balance of books. Membership Sales Membership Costs Discussion:Coaches Meeting September 14th……Table set up. 2020 Olympic Styles Season Discussion - - Link DavisWrestlers in Business – Next Meeting is Sept 21st. This is the recognition event to for Fargo kids. It will be at the Cooler. RTC rules Break for Executive SessionDirectors worked on Athlete Code of Conduct. Takedown Presentation: Anthony/Ron/Bud/KawaIntroductions of board members to the Takedown crew Introductions of Takedown MembersAll Sports because most are involved in more than one sport.Making multi-million-dollar investmentTheir new automation will be able to do in small batches if not one offs. Will be in other sports but staying in wrestling End of the year is time frameFALL MEETING:Sunday Sept 8th, 11-3 - - 9:00 to set up – charter clubs 10-12PresentationsFoodGuest SpeakersSponsorsAwardsProposalsWrestling AwardsFall Meeting Proposals – Donovan – Qualifiers Stacey Davis – BylawsRob Horton – BylawsDonovan – change Novice to 1st year only wrestlers – will be voted on this year by the membership and if it passes, it will go into effect next year. Adjorn: 5:24 ................
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