Sample proclamation for an individual

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Sample proclamation for an individual

Keyboard shortcut to find an area of interest on this page: Windows: Ctrl + F | Mac: Command + F The following sample proclamations have been generously shared by Texas city secretaries. They are available to modify for your use. Thank you to contributors Toni Milam, Angela Winkle, Dayl Cooksey, Rachel Austin, Peggy Clifton, Carol Couch, Alma Deckard, Janice Ellis, Stephanie Galanides, Michele Glaser, Jessica Graefe, Cassell Hodges, Susan House, Diana Offord, Linda Rhodes, Sherry Roberts, Deborah Sorensen, Doris Speer, Carole Vanzant, Lee Woodward, Christi Wynn, and Sandy Hart. Another resource to consider is The Blue Book of Awards by A. Gray Stephens and Stephanie S. Cummings. If you would like to reach out to your fellow city secretaries for a guide on a specific proclamation not found here, we recommend joining the Texas Municipal Clerks Google Group. If you have any difficulty opening any of these files, please send us an email. These files are Word documents or PDF documents; you may need latest edition of the free program Adobe Reader to view PDF documents. Special Events and Days/Weeks/Months to Observe American Business Women's Day American Diabetes Month American Red Cross Month: sample 1, 2 Arbor Day: sample 1, 2, 3 Armed Forces Appreciation Day Asthma Awareness Month Autism Awareness Month Black History Month: sample 1, 2 Blood Cancer Awareness Month Brave Soldier Day Breast Cancer Awareness Month: sample 1 Breastfeeding Awareness Month Building Safety Month Bullying Prevention Day Cancer Prevention Month Caps for Soldiers Day Chamber of Commerce Week Child Abuse Prevention Month Childhood Cancer Awareness Week Colorectal Cancer Awareness Month Congenital Heart Defect Awareness Week Constitution Week: sample 1, 2 Czech Heritage Month Day for Kids Domestic Violence Awareness & Prevention Month EMS (Emergency Medical Services) Week: sample 1, 2 Engineers Week Fair Housing Month Flag Day and Week Historical Observation Month Hurricane Awareness/Preparedness Week: sample 1, 2 Good Samaritan Month Infant Immunization and Awareness Week Kidney Awareness Month Lemonade Day - Prepared 4 Life Leukemia, Lymphonma, & Myeloma Month Lupus Awareness Month Lyric Theater Day March for Meals Month (Meals on Wheels) and "Mayors for Meals Day" Medal of Honor Day Media Appreciation Day Memorial Day Mentoring Month Motorcycle Safety Awareness Month: sample 1, 2, 3, 4 Municipal Clerks Week Music Week National Colonial Heritage Month Municipal Court Week Narcolepsy Awareness National Day of Prayer: sample 1, 2 National Epilepsy Month National Music Week National Night Out: sample 1, 2 National Nursing Home Week National Parents' Day National Payroll Week National Public Safety Telecommunicators Week National Public Works Week, Public Works Week National Service Recognition Day National Small Business Week National Tourism Week Older Americans Month Pancreatic Cancer Awareness Month Parliamentary Law Month Pastor Appreciation Month/Day Peace Officers Memorial Day Pearl Harbor Remembrance Day Playful City USA Day Poison Prevention Week: sample 1, 2 Police Officer Day; Police Week & Peace Officers Memorial Day; Police Week Public Works Week Preparedness Month (Emergency Preparedness) Primary Immune Deficiency Diseases Awareness Month Prostate Cancer Awareness Month Public Safety Communications Week Public Works Week Pulmonary Hypertension Awareness Month Rachel's Rally Day Recovery Month (mental and/or substance use disorders) Red Ribbon Week Relay for Life Recognition Ride 2 Recovery Annual Texas Challenge Day Safe Digging Month: sample 1, 2 School Board Recognition Month: sample 1, 2 Sept. 11 - Patriot Day, National Day of Service and Remembrance: sample 1, 2, 3, 4, and Survivor Recognition Severe Weather Awareness Week: sample 1, 2 Silver Star Banner Day Social Work Month Special Olympics Day STEM Education Week Student Government Day Teen Dating Violence Awareness Month Texas Week Texting & Driving--It Can Wait Day: sample 1, 2 Thanksgiving United States Army Day United We Stand Day Veterans Day, Veterans Appreciation Week Vietnam War Memorial Day, Texas War of 1812 Anniversary Wear Red for Women Day (heart disease) Week of the Young Child Welcome Home Warrior Citizen Day Work Zone Awareness Week World Habitat Day Anniversaries and Birthdays Anniversary - Attorney Anniversary - Children's Medical Center Anniversary - Church: sample 1, 2, 3, 4, 5, 6 Anniversary - City Anniversary - Community College District Anniversary - Newcomers Club Anniversary - Orchestra Anniversary - Police Department Anniversary - Public Library System Anniversary - Rotary Club Anniversary - School District Anniversary - State School Anniversary - Union Pacific Railroad Anniversary - Wedding: sample 1 (65th), sample 2 (50th), sample 3 (50th) Birthday: sample 1 (90th), sample 2 (100th), sample 3 (85th), sample 4 (112th) Retirements and Resignations Retirement of Assistant Fire Chief Retirement of Business Employee: sample 1, 2 Retirement of City Employee: sample 1, 2 Retirement of City's Arts Center Manager Retirement of City Manager Retirement of City Secretary Retirement of City's Housing Manager Retirement of City's Parks and Recreation - Senior Recreation Supervisor Retirement of City's Parks and Recreation Manager for Recreation Services Retirement of Deputy Fire Chief Retirement of Director of Library Services Retirement of Director of Public Works Retirement of EMS Board President Retirement of Finance Director Retirement of Fire Chief Retirement of ISD Superintendant Retirement of Judge Retirement of Municipal Band Director Retirement of Pastor: sample 1, 2, 3 Retirement of Police Officer and of Police Chief Retirement of Softball Coach/Association Board Member/President Retirement of USPS Employee Dedicated and Distinguished Individuals, Honorary Titles, and Keys to the City Citizen of the Year: sample 1, 2 Citizen's Life Celebration Citizen Recognition Citizen Recognition: Raising Awareness of Down Syndrome Citizen Recognition: Raising Awarenss of Friedreich's Ataxia Citizen Recognition: Upon Death of Citizen: sample 1, 2 City Manager Recognized with Mentorship Award Girl Scout Gold Award High School Student Scholastic & Athletic Achievement, Community Service Recognition Honoring Citizen for Outstanding Contributions: sample 1, 2, 3, 4, 5 Key to the City (Birthday Recognition) Local Family Recognition Mason Recognition ("Golden Trowel Award") Naming Dept. of Public Safety Wing in Honor of Individual Physician Recognition for Local and Country Service Recognition of Those Who Have Served: sample 1; WWII Veterans, sample 1, 2, 3 (see also: Welcoming Home / Brave Soldier Day) Church Anniversaries, Recognition Church Anniversary: sample 1, 2, 3, 4, 5, 6 Church Building Dedication: sample 1, 2, 3, 4 Recognition of First Official Sermon Civic and Charitable Organizations Boy Scouts of America - Eagle Scout Accomplishment: sample 1, 2, 3, 4 Christians in Action Recognition Crime Stoppers Recognition Daughters of the Republic Chapter Recognition Girl Scouts of America Recognition Goodwill Industries Recognition Masonic Lodge Anniversary Recognition: sample 1, 2 Meals on Wheels Recognition (March for Meals Month) and "Mayors for Meals Day" Newcomers Club Anniversary Recognition Recognition of Prepared 4 Life's "Lemonade Day" Relay for Life Recognition Rotary Group Study Exchange Program Recognition Rotary Club Anniversary Recognition Search and Rescue Fundraiser Recognition Woman's Club Recognition Educators, School Boards, Academic Programs Class Reunion Recognition Community College District Anniversary Elementary School Recognition High School Radio Day High School Band Recognition: sample 1, 2 High School Marching Band Recognition High School Student Scholastic & Athletic Achievement, Community Service Recognition Regional School Board of the Year School Board Recognition Month: sample 1, sample 2 School District Anniversary State School Anniversary STEM Education Week Athletic Achievements Bowling Team Recognition Elementary School Student Football Player Recognition Football Player Recognition High School Baseball Team Achievement: sample 1, sample 2 High School Marching Band Recognition High School Student Scholastic & Athletic Achievement, Community Service Recognition Little League Baseball Team Recognition Retirement of Softball Coach/Association Board Member/President Rodeo Accomplishments Recognition Softball Team Recognition Businesses and Professionals Armed Forces Appreciation Day Attorney Anniversary Business Appreciation: Grocery Business Appreciation: Pharmacy Anniversary Business Appreciation: Restaurant Business Appreciation: Texas Treasure Business Award City Employee Appreciation Community Improvement Project Recognition County Livestock Association's Annual Pro Rodeo Recognition Municipal Clerks Week National Public Safety Telecommunicators Week Northeast Texas Emergency Management & Healthcare Recognition Physician Recognition for Local and Country Service Police Officer Day; Police Week; Peace Officers Memorial Day & Police Week Public Safety Communications Officers Appreciation Rotary Group Study Exchange Program Recognition Social Work Month Texas State Association of Parliamentarians Recognition Texas Treasure Business Award Dedications Church Building Dedication: sample 1, 2, 3, 4 Dedication of Department of Public Safety Wing Dedication of Fort Wolters Main Gate Project Vietnam War Memorial Arts Orchestra Anniversary City's Arts Center Manager Retirement Recognition Welcoming Groups and Individuals Rotary Group Study Exchange Program Recognition Texas State Association of Parliamentarians Recognition Welcoming New Business Welcoming New Citizens to City Welcoming Home / Brave Soldier Day: Chief Warrant Officer II & Lieutenant Commander, Major, Marine Corporal, Marine Lance Corporal, Marine Sniper Corporal, Sergeant (sample 1, 2), Specialist Welcome Home Warrior Citizen Day Welcome to Sons of the Republic of Texas Miscellaneous Cemetery Recognition Citizens can request a Mayoral letter or proclamation to commemorate special events. Requests will go through an internal review process, so it is necessary to submit your request at least two weeks prior to the date the document is needed to insure timely issuance. Letters The Mayor's Office offers letters for conferences, conventions, seminars, professional celebrations, significant birthdays and/or anniversaries. In order to prepare the letter in a timely manner, the following information is required: The title or nature of the event The specific date of the event The date the letter is needed A brief history of the organization or a biographical summary of the person as well as any other pertinent information The name, address and telephone number of the requestor An indication of whether the proclamation should be mailed or will be picked up Requests for a Mayoral letter may be sent to the City Clerk's Office electronically. A printable request form is also available and may be submitted by fax 252.329.4435, delivery to 200 West Fifth Street, or mail at PO Box 7207, Greenville, NC 27835. Once signed by the Mayor, the original letter is returned to the requestor unless other instructions are given. The Mayor's Office reserves the right to modify or deny any request. Click here to complete and submit a request for a Mayoral letter Proclamations and Commendations Proclamations may be issued for civic celebrations, non-profit organizations, and significant events with importance to the citizens of Greenville. Proclamations taking sides in matters of political controversy or addressing personal convictions will not be issued. Proclamations may recognize a day, week or month. The Mayor's Office reserves the right to modify or deny any proclamation request. In order to have a proclamation prepared in a timely manner, a proclamation request form must be completed. Proclamations are issued in honor of individuals only upon a 100th birthday. If recognition is desired for someone who has made significant contributions of importance to Greenville, a commendation may be requested by completing a commendation request form. In order for the Mayor to issue a commendation in honor of an individual, the following information is required: The date the document is needed Biographical information for the individual Significant contributions of the individual The date and type of event beign planned for the individual The name, address and telephone number of the requestor Submitting Your Request For Proclamations and Commendations To have a proclamation considered for issuance by the Mayor, complete a proclamation or commendation request form, which includes draft language or a sample proclamation. Requests should be submitted two weeks in advance. The proclamation request form may be submitted electronically or printed and submitted by fax 252.329.4435 or mail (Post Office Box 7207, Greenville, NC 27835). The issuance of a proclamation does not constitute an endorsement by the City of Greenville. Click one of the following for requests: Click here to complete and submit a request form for a proclamation Click here to complete and submit a request form for a commendation Editor's note: This article was originally posted on September 7, 2016. It has been updated. Why write a proclamation? Proclamations serve to signal to citizens that an issue matters. A proclamation can influence policy decisions is an official way for government leaders to make an announcement. Although there are a few steps involved, overall it's a very easy thing to accomplish (particularly if your association drafts the proclamation for your leaders). The 4-Step Process 1. Write: Outline what you would like the proclamation to say. 2. Contact: Contact your Mayor, Governor, Senator or other government official's office to request the proclamation. 3. Sign: Meet with the official for the signing of the proclamation and a photo. If this isn't possible, ask the official if they can provide a photo of the signing. 4. Promote Post the photo on your website and social media as well as distribute a press release. How to Write a Proclamation TitleStart with a basic title, which explains the proclamation. Write Reasoning StatementsIdentify the reasons behind your proclamation. Keep it straightforward and simple. Start each statement with "Whereas," followed by the reason. Write The Proclamation StatementExplain what you are proclaiming, based on the above-listed reasons. Start the sentence with "Now, therefore" and be sure to include the author's name, position, organization, location, and date. This statement should be written in the first person. Add A Personal InvitationUnderneath the proclamation statement, personally invite readers to support and participate in your proclamation. Sign And Date The DocumentIf your organization has an official seal, include it as well. 6 proven ways to simplify membership renewals and improve retention. Removing Membership Renewal Roadblocks Sample Proclamation: TitleAnytown, USA [Grocery Industry] Support Proclamation Reason 1WHEREAS, the [grocery Industry] is integral to the availability of [food and nutrion], and Reason 2WHEREAS, the strength of the [grocery industry] is dependent on support from its [customers], and Reason 3WHEREAS, the [grocery industry] is partners with both [its vendors] and the [general population], and Reason 4WHEREAS, the [grocery ndustry] tirelessly provides for and supports their [communities and employees]; Proclamation StatementTHEREFORE BE IT RESOLVED that [Name of Organization, Institution or Official] urges of [Name of Community or County] to support the [grocery industry]; AND BE IT FURTHER RESOLVED that this [Title of Official] is committed to the continued support of [grocery industry]. Personal InvitationI encourage all citizens to patronize the grocery industry and support their role in our communities and contributions to our economy. Official Signature and SealIN WITNESS WHEREOF I hereunto set my hand and cause the Seal of Anytown to be herein affixed. Source:American Library Association 6 Ways to Improve Association Decision-Making

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