Exempt Staff Performance Review: Individual Contributors - Shoreline Community College



ADMINISTRATIVE PERFORMANCE ASSESSMENT TOOL— Individual ContributorsSELF: Please fully complete each section by assessing your own professional accomplishments based on your job duties and tasks as outlined in your position/job description. Use examples provided in each category as context. You can use the Feedback Notes to help as a reference when talking with your supervisor. Please indicate in each category what rating you feel most accurately assesses your work. Please turn in the completed assessment to your Supervisor within ten (10) days of receiving this assessment tool.SUPERVISOR: Based on your experience working with and supervising your direct report, please take time to assess her/him/they. Please complete all parts based on your progressive check-ins, your professional assessment based on assigned job duties and accomplishment of tasks as outlined in her/his/their position description. After reviewing the employee’s self-assessment, complete the Administrative Performance Assessment Form at the following link. (There needs to be a link placed here.)CRITERIA: Assessment is based on the following seven (7) categories, which should be reflected in the job description and expected duties. They include: (1) MULTICULTURAL RESPONSIVENESS, (2) EFFECTIVE COMMUNICATION, (3) PROBLEM SOLVING, (4) COLLABORATION, (5) STRATEGIC & INNOVATIVE THINKING, (6) LEADERSHIP, and (7) DELIVERING RESULTS. Below is a detailed description of key terms being used for this assessment.Consistently Below Expectations Frequently Below ExpectationsMeets ExpectationsFrequently Above ExpectationsConsistently Above ExpectationsInadequate performance that is consistently below job requirementsGenerally inadequate performance, and needs much improvement in order to consistently meet job requirementsCapable, satisfactory performance that occasionally meets job requirements, and needs more improvement to consistently meet job requirements.Strong performance that consistently meets and frequently exceeds job requirements Superior performance that consistently exceeds job requirements. This rating should be reserved for truly outstanding performance ASSESSMENT CATEGORY 1: MULTICULTURAL RESPONSIVENESS/MINDSETExamples of Actions/BehaviorsFeedback NotesConsciously includes diverse perspectives, experiences, and people in all aspects of College work. Uses language that is welcoming and inclusive. Is aware of own biases and assumptions and welcomes differences.Creates opportunities for equity and inclusion Makes space for all voices, ideas, opinions, & perspectives Speaks using a language that acknowledges, affirms, and supports diversity in all its forms Champions diversity, equity, and multicultural inclusion Is aware of own diversity, equity, and inclusion gapsApproaches work from a diversity, equity, and inclusion mindsetApproaches challenges related to multicultural responsiveness from a growth mindsetPrioritizes (for self and others) continued growth in the field of diversity, equity, and multicultural inclusion through professional learningObserved Strengths Opportunities for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 2: EFFECTIVE COMMUNICATIONExamples of Actions/BehaviorsFeedback NotesAligns verbal and non-verbal communication when communicating. Actively builds business networks and keeps current with issues and trends. Initiates communication regularly, consistent with the urgency. Communicates consistently and positivelyIs transparent and responsive in all communicationCommunicates in a timely and effective mannerIs aware of cultural diversity around communicationIs aware of nonverbal communication, including body language, facial expressions, and voice inflection Is an active, and intentional listener (always listens to understand first)Asks questions for clarity and provides confirmation of their understandingGives full, focused attention, stopping or avoiding interruptions and distractionsObserved Strengths Opportunities for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 3: PROBLEM SOLVING Examples of Actions/Behaviors Feedback NotesTakes time to gather all facts. Remains calm under pressure, is aware of how a decision(s) will affect the situation(s) and people involved. Does not assign blame, but rather always finds ways to facilitate growth. Deals with the problem not simply the symptomsInvolves interest holders in the solution(s)Finds workable solutions & provides alternativesHas the ability to make room for compromise Encourages and provides support for others to resolve own conflicts Is open and honest, yet respectful Is open to feedback, can admit own mistakes, and has a willingness to growFocuses on solutions that provides opportunities for additional learning and growing opportunitiesAnalyzes information, using best practices to solve problems and make recommendations Observed Strengths Opportunity for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 4: COLLABORATION – Resolving Conflict and Negotiating with Others Examples of Actions/Behaviors Feedback NotesListens to all sides of an issue. Works to resolve conflict that is satisfactory to the most people. Says ‘no’ with good reason. Creates an environment for resolving conflict at the earliest time and the lowest organizational level. Manages conflict and change by building and maintaining productive relationships. Seeks information from all parties involved to resolve conflict through compromise and open, honest and respectful communication. Models compromise and negotiation, says “no” when necessary and provides a rationale. Observed StrengthsOpportunity for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 5: STRATEGIC & INNOVATIVE THINKINGExamples of Actions/BehaviorsFeedback NotesUses data to evaluate best solutions. Connects actions and initiatives to the strategic results needed. Divides big initiatives into short-term benchmarks/goals to accomplish. Adjusts plans based on evidence.Leverages strengths and opportunitiesThinks about both long-term and short-term solutions and impacts of decisions madeSynthesizes vast amount of available wellShifts conclusions based on evidence Connects strategic thinking to resultsHelps design and build systems for individual, group, and organizational successResponsive to ideas that “don’t quite fit in” Gives people access to creative methods and experiencesObserved Strengths Opportunity for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 6: LEADERSHIPExamples of Actions/BehaviorsFeedback NotesLeads by example. Makes space for all voices and ideas. Leads with integrity and honesty. Is transparent in decision-making, and invests in other people. Focuses on getting everyone on the bus, strives to make the College great before self.Knows how and when to lead, and how and when to followAmbitious for the organization’s success rather than oneself Recognizes own limitations, and make space for others to fill the gapModels ethical behaviorAcknowledges and corrects mistakes Is open-minded and always willing to learn to get betterCoordinates work throughout the CollegeAssess and measures outcomes and follows through by sharing resultsRecognizes achievementProvides non-judgmental feedbackObserved Strengths Opportunity for GrowthASSESSMENT RATING: ____________ASSESSMENT CATEGORY 7: DELIVERING RESULTSExamples of Actions/BehaviorsFeedback NotesWorks each day and each week on projects that support the strategies and goals of the College. Uses data and intuition to suggest innovative solutions. Sets expectations with interests' holders to be able to deliver results based on stated priorities. Fulfills duties as stated in the job description.Develops and implements strategies, goals, and engages College where applicableFocuses on setting ideal conditions for success in the area of employee performancePrioritizes goals based on strategic interestsHolds self-accountable to employee performance Demonstrates time managementCompletes work on timeObserved StrengthsOpportunity for GrowthASSESSMENT RATING: ____________Work Goals: In the year following this review, the employee will achieve the following goals: Work Goals: In the year following this review, the employee will focus on these opportunities for growth:EMPLOYEE FEEDBACK:Organizational Support: In what ways can your supervisor better support you in your present job? In what ways can your supervisor help support your future career goals?Additional Feedback: ................
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