Using OneDrive from the web - Home | NCG



Using OneDrive from the webAccessing the OneDrive web app from a browserTo access your OneDrive account from a web browser, click on or type in the following address: HYPERLINK "" you are on the internal NCG network, then sign sign-on should log you in without prompting you for your credentials.If you are signing in from an external network or single sign-on does not work, you will be asked to enter your credentials. You will need to enter your Office 365 username, which is your work email address, and your usual network password:Click on the OneDrive tile to open it:Opening and editing documents in the OneDrive web appOnce you have logged into Office 365 and opened the OneDrive app; you will then be able to see all your files and folders:Clicking on the name of a file or folder will open it up. You can click on any Office document files, such as Word, Excel and PowerPoint and work on them from within the browser:Saving is automatic in the web apps for Word, Excel and PowerPoint. When working on a document, OneDrive will continually save in the background. You will be able to see when saving is taking place by looking at the ‘saving status’ next the documents name at the top of the app:When it has finished saving it states ‘saved’:These web app versions of Office give you full editing abilities on all your documents and allow you to collaborate in real time with users that you have shared with. If you need access to the full set of features for a document, you can click ‘file’, then ‘info’ and select ‘Open in Desktop App’If prompted with following warning, click ‘Yes’:Your document will then open in the desktop app. You may need to click the ‘Enable Editing’ button at the top to continue working:You can then continue working on your document. Ensure you click ‘save’ before closing the app to ensure any work is saved back to OneDrive:Creating documents using the OneDrive and Office web appsFrom a browser, go to the Office 365 portal, this can be found at the following address: you are on the internal NCG network, then you may be automatically signed in. If not, sign in with your email address and password.From the Office 365 home page, you can click on the ‘Start new’ icon and select the type of document you wish to create:From the app that opens, click on ‘File’ in the top left:Next, click on ‘Save As’ in the menu that appears on left:In the extended menu that appears on the left, click on ‘Save As’ again:In the next window that appears, give the document a name and then click ‘Save’ or click ‘Save to another folder’ and choose whereabouts in your OneDrive you wish to save it:Your document is now saved.Similarly, you can click on the ‘OneDrive’ app tile from the home page:From the app that opens, click on ‘File’ in the top left:Next, click on ‘Save As’ in the menu that appears on left:In the extended menu that appears on the left, click on ‘Save As’ again:In the next window that appears, give the document a name and then click ‘Save’ or click ‘Save to another folder’ and choose whereabouts in your OneDrive you wish to save it:Your document is now saved.Sharing documents from within the OneDrive and Office web appsYou can share a document from within the OneDrive web app using a browser.To access your OneDrive using the web app, either visit and sign in, the click on the OneDrive tile:Next, find the file or folder you wish to share. From here you have 3 options:Highlight the file/folder by clicking on it and then click on the ‘Share’ button on the top options bar:Or, highlight the file/folder by clicking on it (but NOT on the title) and then click on the ‘Share’ icon that appears next to the name: Or, highlight the file/folder by clicking on it and then click on the ellipses (‘three dots’) next to it and click on ‘Share’:All the above options will show you the ‘Send Link’ menu:From here, you can click on the top button to select from several options. Choose the most appropriate option:Choose whether you wish to offer them read only access or read and write access (allow editing):Click apply and then, if necessary, enter the email address of the recipient:Then, either click ‘send’ to send an email invite out, or alternatively click ‘copy link’ to manually share the link to the document:Restoring a document to a previous version in the OneDrive web appOne of the main benefits of OneDrive is that it comes with its own built in backup and restore system. Every time a file is changed, OneDrive makes a new save file and keeps a copy of the previous save file. This means that if needed, you can revert a document back to any previous point in time.To do this, open the OneDrive web app by going to and then clicking on the ‘OneDrive’ tile:8960149525Find the document that you wish to restore and ‘highlight’ it by clicking on it (but NOT on the title) without opening it:Next, click on the ellipses (three dots), then click on ‘version history’ from the menu that appears:You will then be presented with a new window on the right-hand side of the page with all of that particular documents ‘previous versions’ in. From here you can either click on the version number e.g. ‘2.0’ or click on the ellipses (three dots) for that version and click ‘Restore’ to return to that version of the document.Please be aware that this will erase the most recent version and replace it with the one that you have restored. Collaborating in real time on documents in the OneDrive web appOne of the benefits of OneDrive is the ability to use the Office 365 web apps to work on your documents from a browser window. Whilst doing this, you can collaborate in real time with your colleagues on the same document. This is possible using the web app as it does not have to save to your computer first before transmitting the changes to OneDrive in the way that the desktop apps do.In order to work on a document collaboratively, you must share your document with someone else or have been granted sharing permissions to someone else’s document. You can then both open the document at the same time using the OneDrive web app and collaborate in real time. You will be able to see a collaborators cursor (marked by their initials) throughout the document wherever they are working on it.For example, in Word, a shared user typing into your document would look like this:In Excel, the cell they have highlighted would look like this:To see who is currently working on the document, look in the top right-hand corner and click on the initials, name or drop-down arrow to expand it:In Word, you can also click the option ‘Go to location’, which will take you to and highlight where their cursor is currently located in the document, or ‘Join group chat’, which will open a chat window on the right hand side of the document so you can communicate whilst collaborating: ................
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