All 253 Shortcuts for Excel 2016
All 253 Shortcuts for Excel 2016
1
Navigate Worksheets
Arrow Keys
Navigate by one cell at a time in any direction
Page Down/Page Up
Move one screen down/ up
Alt+Page Down/Pag Move one screen right/ left e Up
Tab/Shift+Tab
Move one cell to the right/ to the left in a worksheet
Ctrl+Arrow Keys
Move to the edge of next data region (cells that contains data)
Home
Move to the beginning of row
Ctrl+Home
Move to the beginning of worksheet
Ctrl+End
Move to the last cell with content of worksheet
Ctrl+G
Display the GoTo dialog box
Ctrl+G then type e. Go to line 50, Column A g. A50
Ctrl+G then type e. Go to column G, Line 1 g. G1
Select Cells
Basic Selects
Shift+Arrow Keys Extend selection by one cell
Shift+Page Down/P Extend selection one screen down/ up age Up
Ctrl+Shift+Arrow Extend selection to next non-blank cell Keys
Shift+Home
Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent)
Ctrl+A with no data Select all nearby current cell
Ctrl+A with data Select all cells in data-containing area. Press twice to nearby current cell select everything
Ctrl+Shift+Home Extend selection to first cell of the worksheet
Ctrl+Shift+End
Extend selection to last used cell on the worksheet (lower-right corner)
Shift+F8
Lock Selection Extend Mode - Select Cell Range, press Shift+F8, move around, add to selection with Shift+Ar row Keys, etc
Ctrl+G
Manual selection by row/ column via GoTo menu. A:B selects column A thru C, 1:3 selects row 1 thru 3 , A1:B3 select cells A1 thru B3, etc
Column and Row Selection
Shift+Space
Select current row
Shift+Space, then Select current row, then expand selection by one row Shift+Arrow Down/ down/ up Arrow Up
[Shift]+[Space], ]then [br][Shift]+[Page Down]/ [Page Up]
Select current row, then expand selection by one page down/ up
Ctrl+Space
Select current column
Shift+Space, then Select current column, then expand selection by one Shift+Arrow Right/ column right/ left Arrow Left
Shift+Space, then Shift+Alt+Page Down/ Page Up
Select current column, then expand selection by one screen right/ left
Juggle Rows, Columns, and Cells
Shift+Space, then Select single row; then delete Ctrl+-
Shift+Space,
Select multiple rows; then delete
Shift+Arrow Up/Ar row Down, then Ctrl+-
Shift+Space,
Select single row; then insert one row above
Ctrl+Shift++ Shift+Space,
Shift+Arrow Up/Ar row Down,
Select multiple rows; then insert the same number rows below
then Ctrl+Shift++ Ctrl+Space,
Select single (or multiple) columns, then delete
then Ctrl+-
Ctrl+Space, then Ctrl+Shift++
Select single row, then insert row below. Select multiple rows to insert multiple rows
Ctrl+Shift++ with row(s) in clipboard and a row selected
Paste Insert - paste row(s) from clipboard and shift existing content downward
Ctrl+Shift++ with column(s) in clipboard and column selected
Paste Insert - paste column(s) from clipboard and shift existing content to the right
Ctrl+Shift++
With cells that are not complete rows/columns - Open insert cell/ row/ column menu
Ctrl+-
With cells that are not complete rows/columns - Open delete cell/ row/ column menu
Shift+Arrow Down, Fill single cell content down to all cells selected with Shift+Arrow Down
F2, then Ctrl+Enter
Shift+Arrow Up, Fill single cell content upto all cells selected with F2, then Ctrl+Enter Shift+Arrow Down
Edit Cell Content
These assume you are inside a cell.
F2
Edit cell. Press Escape to cancel
Home/End
Jump to beginning/ end of cell
Arrow Keys
Navigate by one character left/ right or one line up/ down
Ctrl+Arrow Left/ Arrow Right
Navigate by one word left/ right
Shift+Arrow Keys Select one character to the left/ right (or one line up/down)
Shift+ Home/End
Select from the insertion point to beginning/ end of cell
Ctrl+Shift+Arrow Select or unselect one word to the left/ right Left/Arrow Right
Delete/Backspace Delete one character to the right/ left of cursor
Ctrl+Delete
Delete from cursor to end of cell
Alt+Enter
Start a new line inside cell
Enter/Shift+Enter Complete cell entry and move one cell down/ up
Tab/Shift+Tab
Complete cell entry and move one cell right/ left
Ctrl+Enter
Complete cell entry and don't move selection
Ctrl+'
Duplicate value from Cell above into current cell at cursor position
Ctrl+;
Insert current date at cursor position
Ctrl+Shift+;
Insert current time at cursor position
All 253 Shortcuts for Excel 2016
Duplicate Cells, Rows, and Columns
Ctrl+D
Fill Down from cell(s) above into current cell(s)
Ctrl+D with a row Duplicate row via fill down - Fill current row with
selected
content from row above.
Ctrl+D with multiple empty cells selected
Duplicate content of first cell(s) in first row to all cells in selection downward.
Ctrl+R
Fill Rright from cell(s) on the left into current cell(s)
Ctrl+R with a column selected
Duplicate column via fill right - Fill current column with content from column on the left.
Ctrl+D with multiple empty cells selected
Duplicate content first cell(s) in first column to all cells in selection to the right.
Ctrl+'
Duplicate formula from cell above
Undo, Redo, and Repeat Action
With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action) became a bit confus. Ctrl+Y is a repeat if no undo is present.
Ctrl+Z
Undo
Ctrl+Y
Redo (after undo) or Repeat (e.g. when applying formats)
Alt+2
Undo list (via quick access). Use Arrow Down to extend undo range.
Alt+3
Redo list (via quick access). Use Arrow Down to extend redo range.
Alt+Enter outside edit cell mode
Repeat last action. E.g. try to set a cell bold with Ctrl+ B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells
Cut, Copy, Paste, and Paste Special
Ctrl+X
Cut cell(s) to clipoard
Ctrl+C
Copy cell(s) to clipboard
Ctrl+V
Paste cell(s) from clipboard
Ctrl++
Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns.
Ctrl+Alt+V
Open Paste Special Menu (requires a prior copy to Clipboard)
Ctrl+Alt+V, then V, Paste Values Enter
Ctrl+Alt+V, then T, Paste Formats Enter
Ctrl+Alt+V, then E, Paste Transposed Enter
Ctrl+Alt+V, then W, Paste Column Width Enter
Ctrl+Alt+V, then U, Paste Values and Number Formats Enter
F3
Paste a defined name into a formula
Format Cells
General Cell Format
Ctrl+Alt+V, then T Copy a cell via Ctrl+C, then via Paste Spacieal, paste
and Enter
format of that cell to current cell
Alt+Enter
Repeat a previous cell format action on current cell
Ctrl+1
Open Format Cells dialog with last selection active
Ctrl+Shift+F
Open Format Cells dialog with Font Tab active
Font Face, Font Decoration, and Cell Color
Ctrl+B
Apply/ remove bold format
Ctrl+I
Apply/ remove italic format
Ctrl+U
Apply/ remove underline format
Ctrl+5
Apply/ remove strikethrough formatting
Alt+H, FF
Home select Font Face; type font name supported by auto-complete, or use Arrow Down to select.
Alt+H, FS
Home select Font Size; use Arrow Key, then Enter to change size
Alt+H, FC, Escape, Enter
Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt+HH, Escape, Enter
Assign current fill color to selected cell color via Hom e Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color.
Alt+HH, then N
Set to No fill color
Number Formats Ctrl+Shift+~ Ctrl+Shift+1
Ctrl+Shift+2
Ctrl+Shift+3 Ctrl+Shift+4
Ctrl+Shift+5
Ctrl+Shift+6
Apply the general number format (e.g. 1000)
Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)
Apply the time format with the hour and minute, and indicate AM or PM
Apply the date format with the day, month, and year
Apply the currency format with two decimal places (e.g. $1,000.00)
Apply the percentage format with no decimal places (e.g. 10%)
Apply the scientific number format
Alignments Alt+H, AL Alt+H, AR Alt+H, AC Alt+H, AT Alt+H, AM Alt+H, AB
Align Left Align Right Align Cight Align Top Align Middle Align Bottom
Wrap and Merge Alt+H, W Alt+H, MM Alt+H, MU Alt+H, MC Alt+H, MA
Wrap or unwrap text (Home - Wrap Text) Merge cells - Merge Merge - Unmerge Merge and Center Merge Across (merge all columns, but not rows in selection)
Border Shortcuts
There are only two direct shortcuts which apply or remove the complete outline. It seems the the easiest to enter the border menu, and then apply the shortcuts in the border menu.
Alt+H, BM
Home - Border - Menu; technically it says 'more'.
Alt+T (in border menu)
Toggle Top border
Alt+B
Toggle Bottom border
Alt+R
Toggle Right border
Alt+L
Toggle Left border
Alt+H
Toggle Horizontal interior border
Alt+V
Toggle Vertical interior border
Alt+U
Toggle Upwards diagonal border
Alt+D
Toggle Downwards diagonal border
All 253 Shortcuts for Excel 2016
Ctrl+Shift+& Ctrl+Shift+-
Add outline borders from cell or selection Remove outline borders from cell or selection
Find and Replace
Ctrl+F
Display the Find and Replace dialog box (with find selected)
Ctrl+H
Display the find and replace dialog box (with replace selected)
Escape
Close the find and replace dialog Box (with focus on dialog box)
Shift+F4
Find bext (with search box closed)
Ctrl+Shift+F4
Find previous (with search box closed)
Alt+Tab, or Ctrl+F/ H when losing focus
Toggle focus between find/ replace dialog box and worksheet
Alt+F
Find next with find dialog box active
Alt+I
Find all with find dialog box active
* in search option Use as asterix for searching multiple characters
? in search options
Use as wildcard for searching any single character, Use '~' before '?' when searching special characters. ~* searches for * ~~ searches for ~ ~? searches for ?
Formulas
Basics
=
Start a formula
Alt+=
Insert the AutoSum formula
Ctrl+A with formula present
Edit formula in formula Bar
Ctrl+Shift+U
Expand/ collapse formula bar
F4
After typing cell reference (eg =E4) makes reference
absolute (=$E$4). Repeat if you want to toogle from
absolute reference to parcial or complete removal
($E$4 -> E$4 -> $E4 -> returning to E4.
Shift+F3 with empty cell
Display the 'insert function; dialog box
Shift+F3 with formula present
Edit arguments of formula at cursor position
Alt+H,FD, U
Select all Formulas (Home - Find - Formulas
Ctrl+Shift+Enter with array formula
Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} whichis the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key
Ctrl+~
Show/ hide all formulas. This will automatically extend all column widths which reverses when presed again
Ctr+'
Duplicate formula from cell above
F3
Paste named range in formula
Ctrl+Backspace
When navigated away while editing formula; jump back to active cell while keeping formula intact.
Trace Dependents and Precendents
[Ctrl]+[[]
Select direct precendents
[Ctrl]+[Shift]+[[] Select all precendents
[Ctrl]+[]]
Select direct dependends
[Ctrl]+[Shift]+[]] Select all dependends
Manual Calculation
F9
Calculate all worksheets in all open workbooks
Shift+F9
Calculate the active worksheet
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
Manage Workbooks
Open and Save Workbooks
Ctrl+O
Open file via standard open dialog box
Alt+F, O
File Open via Excel file manager
Alt+F, O + 1...9
Open recent file (1 thru 9)
Alt+F, O, Y, 1...Z
Open recent file (10 upwards)
Alt+F, O, K
File Open from OneDrive Link
Ctrl+S
Save File with current file name
F12
Save file as via standard save dialog box
Alt+F, A
File Save as via Excel file manager
Alt+F, A, K
File Save to OneDrive Link
Escape
Exit open/ save menu
Print Workbooks Ctrl+P
Alt+F, P I in Print Menu Alt+P if Key Tips disappear V in Print Menu
G in Print Menu N in Print Menu
Print. This won't offer offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below. Open File Print menu Select printer Return Print key tips/ options
Focus on View pane; use arrow keys to forward/ backward preview pages Page setup Set Number of copies
Manage Worksheet Tabs
Ctrl+Page Down/Pa Move to the next/ previous worksheet in current
ge Up
workbook
Alt+H, IS
Insert worksheet (Home - Insert Sheet)
Alt+H, DS
Delete worksheet Home - Delete Sheet
Alt+H, OR
Rename worksheet (Home - Format - Rename worksheet)
Alt+H, OM
Move worksheet (Home - Format - Move worksheet)
Alt+H, OT
Worksheet tab color, continue with mouse or arrow keys (Home - Format - Tab color)
Freeze, Split, and Hide
Alt+W+FF
View - Freeze or unfreeze; unfreeze works for any Freeze Setting
Alt+W+R
View - Freeze first visible Row on screen
Alt+W+C
View - Freeze first Column on screen
Ctrl+9
Hide selected rows
Ctrl+Shift+9
Unhide hidden rows within the selection
Ctrl+0
Hide selected columns
Shift+F10, then U Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016)
Alt+WS
Split or unsplit Worksheet at current position
All 253 Shortcuts for Excel 2016
Auto Filter
Ctrl+Shift+L
Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want.
Alt+Arrow Down
On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel
[Arrow
Select the next/ previous item in the AutoFilter list
Down]/[Arrow Up]
and [S]ace]
Alt+Arrow Up
Close the AutoFilter list for the current column
Home/End
Select the first item/ last item in the AutoFilter list
Column Width and Row Height
It takes only a little bit patience to get used to set row-height and column-width using the pixels instead of the mouse; but only after a short while getting used to the keyboard shortcuts, you won't go back. It can't get any easier to exactly double or triple the row height by working with the values given.
Alt+HO
Home - Format Worksheet
H (in Format
Set row Height
Worksheet Menu)
A
Autofit row height
W
Set column Width
I
Autofit column width (Based on current cell; mark
column if you want to autfit column based on widest
cell)
D
Set Default width (for all columns that haven't been
changed yet)
Navigate Multi-Cell Selections
All these shortcuts assume multipe cells have been selected. Try with at least 2-3 columns and rows.
Tab/Shift+Tab
Move active cell right/ left in selection
Enter/Shift+Enter Move active cell down/ up in selection
Shift+Backspace
Select only the active cell when multiple cells are selected
Ctrl+Backspace
Show active cell within selection; helps with large selections when active cell is off screen
Ctrl+.
Move clockwise between the four courners of a selection
Ctrl+Alt+Arrow
Move to the right/ to the left between non-adjacent
Right/ Arrow Left selections (with multiple ranges selected)
Arrow Keys with active Selection
Cancel Selection
Comments and Hyperlinks
Ctrl+K
Insert or edit hyperlinK (for complete cell only)
Shift+F10, then R Remove one or multiple hyperlink(s)
Shift+F10, then 2x Open hyperlink (In the Excel 2016 Contextmenu, 'O'
O, then Enter
is double-assigned which require the extra keys)
Shift+F2
Insert/ edit a cell comment
1x Escape when in Move comment Comment, then Arrow Keys
2x Escape when in Escape comment editing and return to cell Comment
Ctrl+Shift+O
Select all cells with comments
Shift+F10, then M Delete single comment (or multipe with multiple comments selected)
Pivot Tables
Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.
Alt+NV
Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1)
F10+R
Refresh PivotTable
Ctrl+-
Hide selected item
Alt+Arrow Down in Unhide item(s) by opening header drop-down and
header
using Arrow Keys and Space to unhide item
Type over any field Unhide item(s) (assume you have two fields 'color',
with the value
and 'size' and you hid 'color'. Go into 'size' field and
hidden
type 'color' - this will unhide the 'color' field
Type over any field Flip current field value with the value typed with another field in same table
Ctrl+Shift+*
Select the entire PivotTable report
Alt+Shift+Arrow Right
Group selected PivotTable items
Alt+Shift+Arrow Left
Ungroup selected PivotTable items when on group header
ALT+JTX
Exand all fields
ALT+JTP
Collapse all fields
Ctrl+Shift++
Insert pivot formula/ calculated field
Alt+F1
Create Pivot Chart in same Worksheet
F1
Create Pivot Chart in new Worksheet
Excel Auto Tables and Data Forms
Auto Tables Ctrl+T Ctrl+Space Shift+Space
Create auto Table from selection Select table column Select table row
Data Forms Tab/Shift+Tab Enter/Shift+Enter Page Down/Page Up Ctrl+Page Down Ctrl+Page Up Home/End
Move to the next/ previous field which can be edited Move to the first field in the next/ previous record Move to the same field 10 records forward/ back
Move to a new record Move to the first record Move to the beginning/ end of a field
Group Rows and Columns
Alt+Shift+Arrow Right
Group rows or columns
Alt+Shift+Arrow Left
Ungroup rows or columns
Alt+AH
Data Hide detail
Alt+AJ
Data Show Detail (j is next to h on keyboard that?s probably why they picked 'J' isntead of somthing else)
Ctrl+8
Display or hides the outline symbols
Alt+ASCII Code
Enter ASCII code, e.g. Alt+0169 inserts ? Symbol
All 253 Shortcuts for Excel 2016
The Rest
Ctrl+F1
Minimize/ restore Excel ribbons
Ctrl after selecting Display format, chart, totals, tables, and sparklines at least 2 rows and menus 2 columns
Shift+F7
Display the thesaurus dialog box
F7
Display the spelling dialog box
Alt+F, IE
"Enable Editing for protected wiew (File Info Enable Editing)
"
Alt+F4
Close Excel
F1
Help
Alt+'
Style dialog box
Ctrl+F3
Define a name or dialog
Ctrl+Shift+F3
Create names from row and column labels
Alt+F1
Create and insert chart with data in current range as embedded Chart Object
F11
Create and insert chart with data in current range in
a separate Chart Sheet
Alt+F11
Open VBA editor window
Ctrl+F6
Scroll between open workbooks
Alt+F8
Display macro dialog box
MS Excel MOS Certification
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