OpenOffice.org User Guide

[Pages:831] User Guide for Version 2.x

[ User Guide for 2.x] [0.2] First edition: [20050411] First English edition: [20050411]

Copyright and trademark information

The contents of this Documentation are subject to the Public Documentation License, Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License. A copy of the License is available at: .

The Original Documentation is " User Guide for Version 2.x".

Contributor(s): G. Roderick Singleton.

Portions created by G. Roderick Singleton are Copyright ? 2005, 2006. All Rights Reserved. All trademarks within this guide belong to legitimate owners.

[Note: a copy of the PDL is included in this template and is also available at: .]

Feedback

Please direct any comments or suggestions about this document to: grsingleton@

Acknowledgements

I wish to recognize the Technical Writers of Sun Microsystems for the fine model they have provided for organizing this document. I also wish to thank Erwin Tenhumberg for his blog, Mary Ellen Dawley for her indexing effort, Ross Johnson for his editing/correctionsand manitoban for the docking text in chapter 2.

Modifications and updates

Version

[0.9]

[0.10] [0.11] [0.12a] [0.13] [0.14] [0.15] [0.16] [0.17] [0.18a]

[0.19] [0.20]

[0.21] [0.22]

[0.23]

Date

[20051111]

[20051111] [20060131] [20060220] [20060221] [20060302] [20060410] [20060619] [20060627] [20060719]

[20060731] [20060816]

[20061018] 20070306

[20070409]

Description of Change

[grs: 9th draft issued for comment ? switched to master doc, stewart's amendments and added a chapter on XML usage (flat file)]

[grs: 10th draft issued for comment ? fix page numbering

[grs:11th draft issued for comment ? updated index

[rj: 12th draft issued for comment ? corrections for 2.0 to replace 1.1.x references

[grs 13th draft issued for comment ? integrated Ross Johnson's changes and edited for consistent grammar.

[grs:14th draft issued for comment ? document layout to be more bookish

[grs:15th draft issued for comment ? Added POSTNET section

[grs:16th draft issued for comment ? Added file recovery info to Troubleshooting chapter

[grs:17th draft issued for comment ? Corrected Overview

[grs:18ath draft issued for comment ? updated concordance file section and added JMF section to Chapter 14 and wps howto.

[grs:19th draft issued for comment ? Added new export PDF feature

[grs:20th draft issued for comment ? Fixed many legacy terms and added language/writing aids and comment on style painter

[grs:21st draft issued for comment ? Integrated ztyx and walteram updates to chapters 3, 4 and 10

[grs:22nd draft issued for comment -- added more info on keyboard shortcuts to Chapter 5 ? Impress and minor changes.

[grs:23rd draft issued for comment -- Fixed pagnination errors

Contents

Overview................................................................................................... ........................1 Using the Guide...........................................................................................................................1

Important Features with 2.x.......................................................................... ..................3 Open Standards XML File Format (OASIS OpenDocument)....................................................3 New Multipane View.................................................................................................................3 New CustomShapes (compatible with Microsoft AutoShapes)..................................................3 More Slide Transitions and Animation Effects...........................................................................3 Enhanced PDF Export.................................................................................................................3 New enhanced Database Features...............................................................................................5 Mail Merge Wizard.....................................................................................................................5 Enhanced Word Count Feature...................................................................................................5 Support for Nested Tables...........................................................................................................5 Digital Signatures Support..........................................................................................................5 XForms Support..........................................................................................................................5 WordPerfect? Filters..................................................................................................................6 Calc now has 65,536 Rows.........................................................................................................6 Enhanced DataPilot Support.......................................................................................................6 Native Installers..........................................................................................................................6 Native Desktop Integration.........................................................................................................6 Floating Toolbars........................................................................................................................6 Style Paint Brush.........................................................................................................................6 Quickstarter for *NIX Operating Systems..................................................................................7 Multiple Language Support.........................................................................................................7 New Charting Module.................................................................................................................7

Chapter 1: Using Help.......................................... ................................9 StepbyStep Help.............................................................................................9 Tips............................................................................................................................................10 Turning tips on and off.........................................................................................................10 Extended Tips.......................................................................................................................10 Turning extended tips on and off.....................................................................................10

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Help Agent................................................................................................................................10 Turning the Help Agent on and off......................................................................................11

Chapter 2: Working With ............................................................... ....13 The User Interface................................................................................................................13 Starting .......................................................................................................13 The Writer Window...................................................................................14 Toolbars in the Window.............................................................................14 The Title Bar....................................................................................................................14 The Menu Bar..................................................................................................................15 The Toolbars....................................................................................................................15 Examples of Floating Toolbars........................................................................................16 Using Floating Toolbars..................................................................................................17 The document window....................................................................................................17 Docking toolbars..............................................................................................................17 Docking windows............................................................................................................18 Changing the Visibility of Buttons on Toolbars..............................................................18

Opening and Saving Documents...............................................................................................19 Opening Documents.............................................................................................................19

Saving Documents....................................................................................................................22 Changing the Work Directory..............................................................................................23 Saving Documents Automatically........................................................................................23 Backup a File Automatically...........................................................................................23 Saving Recovery Information Automatically Every 'n' Minutes.....................................23

File Formats....................................................................................................24 XML file format names........................................................................................................24 XML file structure......................................................................................25 Definition of the XML formats............................................................................................26 Setting Tabstops...................................................................................................................26

Sending Documents as EMail..................................................................................................27 Single Messages...................................................................................................................27 MailMerge............................................................................................................................27

Printing Documents...................................................................................................................28

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