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-381000-304800Michael BilodeauChief of Police0Michael BilodeauChief of Police February 01, 2021The Newington New Hampshire Police Department is currently accepting resumes and applications to fill a Full-Time Executive Administrative Assistant to the Chief of Police. The Newington Police Department offers competitive wages and a very generous benefit package. Pay/Compensation are commensurate with experience. All new hires are on probationary status for one year from the date of hire. The Town of Newington New Hampshire is an equal opportunity employer.All individuals interested are encouraged to apply by visiting The Newington NH Police Department website; , completing the application, emailing your cover letter, resume, and application to: mbilodeau@, or mail, Newington Police Department, Attn: Chief Michael Bilodeau, 71 Fox Point Road, Newington, NH 03801. Applications will not be accepted after February 28, 2021.Michael BilodeauChief of PoliceEXECUTIVE ADMINISTRATIVE ASSISTANTPOSITION OVERVIEWThe Executive Administrative Assistant to the Chief of Police reports to the Chief of Police or designee. The Executive Administrative Assistant will be responsible for performing administrative work with a minimal degree of supervision. At this level, emphasis will be on coordinating department activities as assigned by the Chief of Police or appropriate designee. An employee in this position will be encouraged to make independent judgements and decisions based on analytical and innovative thinking. Performance on this level is measured through conferences, reports, and analysis of the methodology and level of success in accomplishing assigned tasks consistent with agency goals and mission statement, as well as national standards.MINIMUM QUALIFICATIONSMinimum of 21-years-old.High school diploma or GED. Additionally, college or office related work experience is preferred.High level of demonstrable skill in current office related software, to include Outlook, Excel, and Word.DUTIES AND RESPONSIBILITIESReceives assignments and sets work priorities, coordinating them to meet deadlines in order to assure an efficient workflow throughout the agency.Coordinates the efforts of the accreditation process and works with the direction of the Chief of Police or the Accreditation Manager.Meets regularly with the Chief of Police and key employees to identify needs and report on progress of activities as described in this job description.Assists in the administrative development of new programs, systems, and procedures to improve the efficiency of those programs at the administrative level.Prepare payroll, deposits, detail invoices, and billing forms for submission to Town Hall for service.Process incoming revenue.Process pistol permits for Chief of Police approval.Process arrest, accident, and offense cases as applicable.Prepare copies of reports for victims and insurance companies.Prepare periodical reports and maintain and report on fiscal activities of the agency.Budget reports to the Chief of Police and Police pute monthly and annual activity reports as applicable.Attend and scribe Police Commission meetings.Assistant to Police Chief and Fire Chief for Emergency Management.Receipt and submission of leave slips, including updating payroll records.Receive daily mail and distribute to the appropriate division or person.Prepare confidential documents for the Chief of Police and CaptainMove police reports internally to correct electronic storage/physical storage.Distributes any requested or necessary forms, reports, or other documents needed by our walk-in "customers".Access and maintain confidential personnel records for the Chief of Police.Receives incoming phone calls and assigns them to the appropriate division or person within the agency or takes messages as appropriate.Dispatch non-emergency calls received at the station to on-duty police officers.Prepare supply orders for review by the Captain or the Chief of Police.Preparation and submission of all required forms, cards, and reports to state and federal agencies.Supervise Assistant Clerk, Student Interns, and Work Study Students as applicable.Perform other related work as assigned by the Chief of Police or designee.OTHER NECESSARY SKILLSAbility to read, write and speak the English language fluently.Ability to read and understand materials concerning law enforcement and the criminal justice process.Knowledge of the principles and practices of the modern law enforcement office.Ability to demonstrate above average writing skills.Ability to work independently and solve problems involving many variables with the minimum of supervision.Ability to demonstrate a high level of organizational skills.Ability to speak publicly and on the phone.Ability to complete assignments in a timely fashion.Ability to deal tactfully, professionally, and effectively with others.Ability to maintain confidentiality. ................
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