Children with Disabilities (IDEA) Exiting Special ...



U.S. DEPARTMENT OF EDUCATION

EDFacts Submission System

C009 – Children with Disabilities (IDEA) Exiting Special Education

File Specifications

Version 8.0

SY 2011-12

November 2011

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of Education

Arne Duncan

Secretary

Office of Planning, Evaluation and Policy Development

Carmel Martin

Assistant Secretary

November 2011

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, C009 – Children with Disabilities (IDEA) Exiting Special Education File Specifications, Washington, D.C., 2011.

This technical guide is also available on the Department’s Web site at:

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

DOCUMENT CONTROL

DOCUMENT INFORMATION

|Title: |C009 – Children with Disabilities (IDEA) Exiting Special Education |

|Revision: |Version 8.0 |

|Issue Date: |November 2011 |

|Security Level: |Unclassified – For Official Use Only |

|Filename: |c009-8-0.doc |

DOCUMENT HISTORY

|Version Number |Date |Summary of Change |

|1.0 – 7.0 | |Versions 1.0 through 7.0 are used to build files for school years prior to SY 2011-12 |

|8.0 |November 2011 |Reformat and updated for SY 2011-12 |

| | |4.2, 5.1 - Updated Disability Category (IDEA) permitted value description from Mental |

| | |retardation to Intellectual disability |

PREFACE

This document provides technical instructions for building files that are submitted through the EDFacts Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education. 

This document is to be used in coordination with other documentation including the EDFacts Workbook, ESS User Guide and the Business Rules Guide.

Data submitted through the ESS is authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 9/30/2013). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

Contents

DOCUMENT CONTROL ii

PREFACE iii

1.0 PURPOSE 2

2.0 GUIDANCE FOR SUBMITTING THIS FILE 2

2.1 Changes from the SY 2010-11 File Specifications 2

2.2 Core Requirements for Submitting this File 2

2.3 Required Categories and Totals 3

2.4 Guidance 4

2.5 Definitions 6

3.0 FILE NAMING CONVENTION 8

4.0 FIXED OR DELIMITED FILES 9

4.1 Header Record Definition 9

4.2 Data Record Definition 10

5.0 XML SPECIFICATIONS 13

5.1 Category XML Object 14

5.2 Table Type XML Object 16

5.3 Agency XML Object 17

5.4 File Transmit XML Object 17

APPENDIX: IDEA CROSSWALK 19

PURPOSE

This document contains instructions for building files to submit EDFacts Data Group: Children with Disabilities (IDEA) Exiting Special Education Tables, DG85. The definition for this data group is

The unduplicated number of children (students) with disabilities (IDEA) who are ages 14 through 21 and were in special education at the start of the reporting period and were not in special education at the end of the reporting period.

The data collected using this file specification are required by the Individuals with Disabilities Education Act (IDEA), Section 618. The data will be used as responses in Table 4, “Report of Children with Disabilities Exiting Special Education.” The data are also used for monitoring the programs and activities under IDEA. The appendix contains a crosswalk between this file and the applicable sections of Table 4.

GUIDANCE FOR SUBMITTING THIS FILE

This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance.

1 Changes from the SY 2010-11 File Specifications

There have been changes to this file specification that resulted in changes to the record layouts. The changes are:

• 4.2, 5.1 - Updated Disability Category (IDEA) permitted value description from Mental retardation to Intellectual disability

2 Core Requirements for Submitting this File

The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting.

Table 2.2-1: Core Reporting Requirements

| |SEA |LEA |School |

|Reporting Period |July 1 through June 30 |

|Education units included |Include SEA |Operational LEAs that are responsible |File not submitted at the |

| | |for the students’ IEPs. |school level |

|Education units not reported | |Closed, inactive, or future LEAs or | |

| | |LEAs not responsible for the student’s | |

| | |IEP. | |

|Type of count |Once |Once at any LEA where the student | |

| | |exited special education | |

|Zero counts |Required, except as explained below |Not required | |

|Zero exceptions |Basis of Exit - If a student with a | | |

| |disability (IDEA) cannot exit special | | |

| |education for a specific reason (i.e., | | |

| |received certificate), the counts should be| | |

| |left out of the file. | | |

| |Disability category (IDEA) – If a state | | |

| |does not us a disability category (e.g., | | |

| |multiple disabilities), the county by that | | |

| |permitted value should be left out of the | | |

| |file. | | |

| |Basis of Exit by Age – In category set A, | | |

| |leave out combinations of basis of exit and| | |

| |age that do not exist in the state (e.g., | | |

| |if students age 15 cannot exit from special| | |

| |education by reaching maximum age in the | | |

| |state). | | |

3 Required Categories and Totals

The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file.

• An “X” in the column indicates that the category value must be submitted when reporting that aggregation.

• The total indicator must be either “Y” (Yes) or “N” (No).

o If the record is for a category set, specify an “N” (No).

o If the record is for a subtotal or education unit total, specify a “Y” (Yes).

• The abbreviations in the “Table Name” column represent the technical name of the data used in the file.

Table 2.3–1: Required Categories and Totals

|Aggregation |Table Name |Basis of Exit |

|ss |USPS State Abbreviation |2 |

|lev |Abbreviation for level: |3 |

| |SEA for an State Education Agency level | |

| |LEA for an Local Education Agency level | |

| |SCH for a school level | |

|filename |CDIDEAESE |9 |

|vvvvvvv |Alphanumeric string designated by the SEA to uniquely identify the individual |7 |

| |submission (e.g., ver0001, v010803) | |

|.ext |Extension identifying the file format: |4 |

| |.txt – fixed | |

| |.csv – comma delimited | |

| |.tab – tab delimited | |

| |.xml – XML | |

FIXED OR DELIMITED FILES

This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record.

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated

A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals”

O - Optional, data in this field are optional

1 Header Record Definition

The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.

Table 4.1–1: Header Record

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|Total Records In |51 |10 |Number |M |The total number of data records |  |

|File | | | | |contained in the file. The header | |

| | | | | |record is NOT included in this count. | |

|File Name |61 |25 |String |M |The file name including extension, the | See section 3.0 |

| | | | | |same as the external file name. | |

|File Identifier |86 |32 |String |M |Any combination of standard characters |  |

| | | | | |to further identify the file as | |

| | | | | |specified by the SEA (e.g., a date, | |

| | | | | |person’s name, and version number). | |

|File Reporting |118 |9 |String |M |The school year for which data are |2011-2012 |

|Period | | | | |being reported. The required format is | |

| | | | | |"CCYY–CCYY" or "CCYY CCYY", where |OR |

| | | | | |either a hyphen or a space separates | |

| | | | | |the beginning and ending years. |2011 2012 |

|Filler |127 |393 |String |M |Leave filler field blank. |  |

|Carriage Return / |520 |1 |  |M |  | |

|Line Feed (CRLF) | | | | | | |

Table 4.1–2: Header Record Example

|Format |File Type, Total Records in File, File Name, File Identifier, File Reporting Period, Filler, Carriage Return/Line Feed |

|Example |LEA CHILDREN WITH DISAB (IDEA) EXITING SPEC ED,28,EULEACDIDEAESEVER0007.CSV,LEA CWD Exit SpED,2011-2012,¶ |

2 Data Record Definition

Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals.

Table 4.2–1: Data Records

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|DG559 |11 |2 |String |M |The two-digit Federal Information |For a list of valid FIPS State |

|FIPS State Code | | | | |Processing Standards (FIPS) for the |Codes, refer to the EDFacts |

| | | | | |state, District of Columbia, and the |Workbook. |

| | | | | |possessions and freely associated | |

| | | | | |areas of the United States. | |

|DG570 |13 |2 |String |M |A number used to uniquely identify |01 – State Education Agency |

|State Agency Number | | | | |state agencies. This ID cannot be | |

| | | | | |updated through this file. | |

|DG4 |15 |14 |String |M |The identifier assigned to a local | SEA level – Blank |

|State LEA Identifier | | | | |education agency (LEA) by the state | |

| | | | | |education agency (SEA). Also known as| |

| | | | | |State LEA ID. This data element | |

| | | | | |cannot be updated through this file. | |

|Filler |29 |20 |String |M |Leave filler field blank | |

|Table Name |49 |20 |String |M |See section 1.0 |IDEAEXITSPED |

|Filler |69 |15 |String |M |Leave filler field blank. | |

|Racial /Ethnic |84 |15 |String |A |The general racial category that most |AM7 – American Indian or Alaska |

| | | | | |clearly reflects individuals' |Native |

| | | | | |recognition of their community or with|AS7 – Asian |

| | | | | |which individuals most identify. |BL7 – Black or African American |

| | | | | | |HI7 – Hispanic/Latino |

| | | | | | |PI7 – Native Hawaiian or Other |

| | | | | | |Pacific Islander |

| | | | | | |WH7 – White |

| | | | | | |MU7 – Two or more races |

| | | | | | |MISSING |

|Sex (Membership) |99 |15 |String |A |The concept describing the biological |F = Female |

| | | | | |traits that distinguish the males and |M = Male |

| | | | | |females of a species. |MISSING |

|Filler |114 |15 |String |M |Leave filler field blank. |  |

|Filler |129 |15 |String |M |Leave filler field blank. | |

|Filler |144 |15 |String |M |Leave filler field blank. |  |

|Filler |159 |15 |String |M |Leave filler field blank. | |

|Filler |174 |15 |String |M |Leave filler field blank. |  |

|Filler |189 |15 |String |M |Leave filler field blank. |  |

|Revised! |204 |15 |String |A |The primary disability identified in a|AUT = Autism |

|Disability Category | | | | |student’s IEP. The disability code |DB = Deaf–blindness |

|(IDEA) | | | | |set is based on the Individuals with |EMN = Emotional disturbance |

| | | | | |Disabilities Education Act (IDEA). |HI = Hearing impairment |

| | | | | | |MR = Intellectual disability |

| | | | | | |MD = Multiple disabilities |

| | | | | | |OI = Orthopedic impairment |

| | | | | | |SLD = Specific learning disability |

| | | | | | |SLI = Speech or language impairment |

| | | | | | |TBI = Traumatic brain injury |

| | | | | | |VI = Visual impairment |

| | | | | | |OHI = Other health impairment |

| | | | | | |MISSING |

|Age (Exiting) |219 |15 |String |A |The age of students on the date of the|14 = 14 years old |

| | | | | |most recent IDEA child count prior to |15 = 15 years old |

| | | | | |exiting special education. |16 = 16 years old |

| | | | | | |17 = 17years old |

| | | | | | |18 = 18 years old |

| | | | | | |19 = 19 years old |

| | | | | | |20 = 20 years old |

| | | | | | |21 = 21 years old |

| | | | | | |MISSING |

|LEP Status (Both) |234 |15 |String |A |An indication of whether students met |LEP = Limited English proficient |

| | | | | |the definition of limited English |(LEP) Student |

| | | | | |proficient students. |NLEP = Non–Limited English |

| | | | | | |proficient (Non–LEP) Student |

| | | | | | |MISSING |

|Filler |249 |15 |String |M |Leave filler field blank. | |

|Filler |264 |15 |String |M |Leave filler field blank. |  |

|Filler |279 |15 |String |M |Leave filler field blank. |  |

|Basis of Exit |294 |15 |String |A |The reason children who were in |GHS = Graduated with regular high |

| | | | | |special education at the start of the |school diploma |

| | | | | |reporting period, but were not in |RC = Received a certificate |

| | | | | |special education at the end of the |RMA = Reached maximum age |

| | | | | |reporting period. |D = Died |

| | | | | | |MKC = Moved, known to be continuing |

| | | | | | |DROPOUT = Dropped out |

| | | | | | |TRAN = Transfer to regular education|

| | | | | | |MISSING |

|Total Indicator |309 |1 |String |M |An indicator that defines the count |N – Specifies category set |

| | | | | |level – see table 2.3-1 “Required |Y – Specifies subtotal or total of |

| | | | | |Categories and Totals” |the education unit |

|Explanation |310 |200 |String |O |Text field for state use. |  |

|Student Count |510 |10 |Number |M | |  |

|Carriage Return / Line |520 |1 |  |M |  |  |

|Feed (CRLF) | | | | | | |

Table 4.2–2: Data Record Example – LEA level

|Aggregation |Example |

|Format |File Record Number,FIPS State Code,State Agency Number,State LEA Identifier,Filler,Table Name,Filler,Racial /Ethnic,Sex|

| |(Membership),Filler,Filler,Filler,Filler,Filler,Filler,Disability Category (IDEA),Age (Exiting),LEP Status |

| |(Both),Filler,Filler,Filler,Basis of Exit,Total Indicator,Explanation,Student Count |

|Category Set A |1,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,AUT,14,,,,,RC,N,,100¶ |

|Category Set B |6,80,01,00614FEDERAL,,IDEAEXITSPED,,AM7,,,,,,,,,,,,,,MKC,N,,100¶ |

|Category Set C |10,80,01,00614FEDERAL,,IDEAEXITSPED,,,F,,,,,,,,,,,,,RMA,N,,100¶ |

|Category Set D |11,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,D,N,,10¶ |

|Subtotal 1 |16,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,MKC,Y,,200¶ |

|Subtotal 2 |23,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,18,,,,,,Y,,10¶ |

|Subtotal 3 |25,80,01,00614FEDERAL,,IDEAEXITSPED,,WH7,,,,,,,,,,,,,,,Y,,100¶ |

|Subtotal 4 |26,80,01,00614FEDERAL,,IDEAEXITSPED,,,M,,,,,,,,,,,,,,Y,,100¶ |

|Subtotal 5 |27,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,,Y,,10¶ |

|Subtotal 6 |20,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,AUT,,,,,,,Y,,100¶ |

|Total of education |28,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,,Y,,2300¶ |

|unit | |

XML SPECIFICATIONS

The XML files contain three (3) distinct metric objects and a file transmit objects. The structure of the objects contains a node that defines the education unit that corresponds to the submitted metric. The structure also contains nodes that represent the characteristics of the metric (see table 2.3-1 for a list of the characteristics used in this file), the associated value, and whether the metric value is a subtotal or total of the education unit. The metric objects are contained within the file transmission objects that define the group of values that is being submitted.

The XML specifications are represented in a table with the headings:

• Element – name of the XML element tag.

• Attribute – name of the XML attribute tag.

• Category Value – name of the category.

• Char – the XML element or attribute characteristic see table 5.0-1 below

• Definition/Comments – definition and additional comments related to formats or other business rules.

• Permitted Values – values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following codes:

Table 5.0-1: XML Format Codes

|Code |Characteristic |

|M |Mandatory Element/Attribute |

|O |Optional |

|C |Conditionally Required |

|MR |Mandatory and Repeatable Element |

|OR |Optional and Repeatable Element |

|CR |Conditional and Repeatable Element |

The size of the fields is found in the record layouts in section 4.1 and 4.2.

1 Category XML Object

The category XML object is used to define the characteristics associated with a count. There may be zero, one, or more categories defined for a count.

Table 5.1-1: Category XML Object Definition

|Element |Attribute |Data Element Name |Category Value |Char |Definition / Comments |Permitted Values |

|  |TYPE |  |  | M |The category or categories|  |

| | | | | |for the table type. | |

|  |  |Basis of Exit |  |  |  |BASISEXIT |

|  |  |Disability Category (IDEA) |  |  |  |DISABCATIDEA |

|  |  |Age (Exiting) |  |  |  |AGEEXITSPED |

|  |  |Racial Ethnic |  |  |  |RACEETHNIC |

|  |  |Sex (Membership) |  |  |  |SEX |

| | |LEP Status (Both) | | | |LEPBOTH |

|  |VALUE |  |  | M |The category permitted |  |

| | | | | |value. | |

|  |  |  |BASISEXIT | |The reason children who |GHS = Graduated with regular |

| | | | | |were in special education |high school diploma |

| | | | | |at the start of the |RC = Received a certificate |

| | | | | |reporting period, but were|RMA = Reached maximum age |

| | | | | |not in special education |D = Died |

| | | | | |at the end of the |MKC = Moved, known to be |

| | | | | |reporting period. |continuing |

| | | | | | |DROPOUT = Dropped out |

| | | | | | |TRAN = Transfer to regular |

| | | | | | |education |

| | | | | | |MISSING |

|  |  |  |DISABCATIDEA | |The disability condition |AUT = Autism |

| | | | | |that best describes |DB = Deaf-blindness |

| | | | | |children’s impairment |EMN = Emotional disturbance |

| | | | | |(e.g., the impairment that|HI = Hearing impairment |

| | | | | |is most disabling). Code |MR = Intellectual disability |

| | | | | |set based on the |MD = Multiple disabilities |

| | | | | |Individuals with |OI = Orthopedic impairment |

| | | | | |Disabilities Education Act|SLD = Specific learning |

| | | | | |(IDEA). (i.e., the primary|disability |

| | | | | |disability based on the |SLI = Speech or language |

| | | | | |student’s IEP). |impairment |

| | | | | | |TBI = Traumatic brain injury |

| | | | | | |VI = Visual impairment |

| | | | | | |OHI = Other health impairment |

| | | | | | |MISSING |

|  |  |  |AGEEXITSPED | |The age of students on the|14 = 14 years old |

| | | | | |date of the most recent |15 = 15 years old |

| | | | | |IDEA child count prior to |16 = 16 years old |

| | | | | |exiting special education.|17 = 17 years old |

| | | | | | |18 = 18 years old |

| | | | | | |19 = 19 years old |

| | | | | | |20 = 20 years old |

| | | | | | |21 = 21 years old |

| | | | | | |MISSING |

| |  |  |RACEETHNIC | |The general racial |AM7 – American Indian or |

| | | | | |category that most clearly|Alaska Native |

| | | | | |reflects individuals' |AS7 – Asian |

| | | | | |recognition of their |BL7 – Black or African |

| | | | | |community or with which |American |

| | | | | |individuals most identify.|HI7 – Hispanic/Latino |

| | | | | | |PI7 – Native Hawaiian or Other|

| | | | | | |Pacific Islander |

| | | | | | |WH7 – White |

| | | | | | |MU7 – Two or more races |

| | | | | | |MISSING |

|  |  |  |SEX | |The concept describing the|F = Female |

| | | | | |biological traits that |M = Male |

| | | | | |distinguish the males and |MISSING |

| | | | | |females of a species. | |

| | | |LEPBOTH | |An indication of whether |LEP = Limited English |

| | | | | |students met the |Proficient (LEP) Student |

| | | | | |definition of limited |NLEP = Non-Limited English |

| | | | | |English proficient |Proficient (Non-LEP) Student |

| | | | | |students. |MISSING |

Table 5.1-2: Category XML Object Example

|Format | |

|Example | |

2 Table Type XML Object

The table type XML object is used to define the type and value of the count. It may contain category XML objects to define additional characteristics.

Table 5.2-1: Table Type XML Object Definition

|Element |Data Element Name |Attribute |Char |Definition / Comments |Permitted Values |

|  |Table Name |TYPEABBRV |M |See section 1.0 |IDEAEXITSPED |

|  |Total Indicator |TOTALINDICATOR |M |An indicator that defines the count |N – Specifies category set |

| | | | |level. See table 2.3-1 “Required |Y – Specifies a subtotal or |

| | | | |Categories and Totals” |total of the education unit |

| | | | | |level |

|CATEGORY | |  |OR |The categories used to define the |  |

| | | | |characteristics associated with the | |

| | | | |count. | |

|AMOUNT |Student Count |  |M | |  |

|EXPLANATION |Explanation |  |O |Text field for state use |  |

Table 5.2-2: Examples of Table Type XML Objects

|Format | |

| | |

| |## |

| |text for state use |

| | |

|Example of | |

|Category Set A| |

| | |

| | |

| |200 |

| | |

| | |

3 Agency XML Object

This section defines the XML object used to submit all metric information. The XML object matrix is followed by an example of the object.

Table 5.3-1: Agency XML Object Definition

|Element |Data Element |Attribute |Char |Definition / Comments |Permitted Values |

| |Name | | | | |

|  |DG559 |FIPSSTATECODE |M |The two-digit Federal Information Processing |For a list of valid |

| |FIPS State Code | | |Standards (FIPS) for the state, District of |FIPS State Codes, refer|

| | | | |Columbia, and the possessions and freely |to the EDFacts |

| | | | |associated areas of the United States. |Workbook. |

|  |DG570 |STATEAGENCYIDNUMBER |M |A number used to uniquely identify state |01 – State Education |

| |State Agency | | |agencies.  This ID cannot be updated through |Agency |

| |Number | | |this file. | |

|  |DG4 |STATELEAIDNUMBER |M |The identifier assigned to a local education | SEA – Not used |

| |State LEA | | |agency (LEA) by the state education agency | |

| |Identifier | | |(SEA). Also known as State LEA ID. This data | |

| | | | |element cannot be updated through this file. | |

|TABLETYPE |  |  |MR |The XML Object used to define the type and |  |

| | | | |value of the count. | |

Table 5.3-2: Examples of Agency XML Objects

|Level |Example |

|Format | |

| | Table Type XML Object |

| | |

| | |

|SEA | |

| | Table Type XML Object |

| | |

| | |

|LEA | |

| | Table Type XML Object |

| | |

| | |

4 File Transmit XML Object

The purpose of the File Transmit XML Object is to provide information as to the file type, file identifier, and file reporting period..

Table 5.4-1: File Transmit XML Object Definition

|Element |Data Element Name |Attribute |Char |Definition / Comments |Permitted Values |

|  |File Type |FILELAYOUTTYPE |M |Identifies the type of file being |SEA CHILDREN WITH |

| | | | |submitted. |DISAB (IDEA) EXITING |

| | | | | |SPEC ED |

| | | | | | |

| | | | | |LEA CHILDREN WITH |

| | | | | |DISAB (IDEA) EXITING |

| | | | | |SPEC ED |

|  |File Identifier |FILEID |M |Any combination of standard characters|  |

| | | | |to further identify the file as | |

| | | | |specified by the SEA ( e.g., a date, | |

| | | | |person’s name, and version number). | |

|  |File Reporting |SCHOOLYEAR |M |The school year for which data are |2011-2012 |

| |Period | | |being reported. The required format is| |

| | | | |"CCYY–CCYY" or "CCYY CCYY", where |OR |

| | | | |either a hyphen or a space must | |

| | | | |separate the beginning and ending |2011 2012 |

| | | | |years. | |

|AGENCY |  |  |MR |The information that fully describes |  |

| | | | |the education unit. | |

Table 5.4-2: Examples of File Transmission XML Objects

|Level |Example |

|Format | |

| | Agency XML Object |

| | |

|SEA | |

| | Agency XML Object |

| | |

|LEA | |

| | Agency XML Object |

| | |

APPENDIX: IDEA CROSSWALK

This appendix contains the crosswalk for Table 4 “Report of Children with Disabilities Exiting Special Education During the School Year.”

IDEA (Exiting – Table 4) Crosswalk

|IDEA Data Collection Description |Table Section | Section |EDFacts File Spec |EDFacts Data |Category Set |

| | |(column, row, cell) | |Group | |

| |A |Column -14-21 Total |C009 |85 |Subtotal 2 |

| |

|Discrete Age by Basis of Exit |B | |Auto Calculated |

| |B |Row H -Total |C009 |85 |Subtotal 2 |

| |B |Column -14-21 Total |C009 |85 |Subtotal 1 |

| |B |Cell - Total x Total |C009 |85 |Total of the Education |

| | | | | |Unit |

| |

|Race/Ethnicity by Basis of Exit |C | |C009 |85 |B |

| |C |Row H -Total |C009 |85 |Subtotal 3 |

| |C |Column -14-21 Total |C009 |85 |Subtotal 1 |

| |C |Cell - Total x Total |C009 |85 |Total of the Education |

| | | | | |Unit |

| |

|Gender (Sex) by Basis of Exit |D | |C009 |85 |C |

| |D |Row H -Total |C009 |85 |Subtotal 4 |

| |D |Column -14-21 Total |C009 |85 |Subtotal 1 |

| |D |Cell - Total x Total |C009 |85 |Total of the Education |

| | | | | |Unit |

| |

|Limited English Proficiency by Basis of |E | |C009 |85 |D |

|Exit | | | | | |

| |E |Row H -Total |C009 |85 |Subtotal 5 |

| |E |Column -14-21 Total |C009 |85 |Subtotal 1 |

| |E |Cell - Total x Total |C009 |85 |Total of the Education |

| | | | | |Unit |

The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access.



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