Migration process help guide - Europa



Migration Process Guide

Introduction:

This document will present the Circa-to-CircaBC migration process. The operation consists of copying all data contained by an interest group in CIRCA to a new interest group in CircaBC.

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For those who do not know CircaBC:

|What is CircaBC? |

|Communication and Information Resource Centre for Administrations, Businesses and Citizens |

| |

| |

|The objective of CircaBC is to offer a reliable, secure and efficient collaborative service to widespread communities of users, enabling |

|them to work on the same subject and achieve common goals in a swift and cost-effective manner. It will replace the old |

|Circa system. |

|On one hand, CircaBC supports the development of e-government best practices by making public administration documents more accessible |

|and harmonised. On the other hand, both its online and OSS versions meet the needs of businesses and |

|private associations. |

You will find more information about CircaBC by following this link:



(Please copy & paste it into your browser if the link does not work.)

How will it be done?

A specific tool has been developed to migrate the interest groups from Circa to CircaBC. The operations will be totally transparent to you. Only the CircaBC team will assume the technical process. The tool runs automatically and will extract all information needed in order to reproduce the same architecture in CircaBC.

During this process all documents, users, access profiles, etc. stored in CIRCA will be copied into the new system. This implies that you will not lose any data or information.

What will change?

1 User Account

CircaBC uses the ECAS authentication system.

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This means that all users will need an ECAS account to be able to access an interest group in CircaBC. Don't panic! Your group’s members will not lose their account during the migration since the migration includes the creation of ECAS accounts for all of them.

2 Interest Group

The interest group in CIRCA will be adapted into CircaBC. There will be some differences between the old and the new system. For instance, the name of a document will be shown in CircaBC instead of its title like in CIRCA.

The entire folder architecture will be reproduced. You will find the documents at the same place as before and the same access rules applied on spaces and documents. If your interest group uses the newsgroups and/or the event service you will also retrieve the discussions and/or the planned meetings with the same information.

During the migration

The migration of your interest group will not be done without your consent. In order to prevent errors you are free to request the migration into an assessment environment to preview the result and test it.

After this, the migration officer will ask you to schedule the real migration. The end of the process will not be declared without having verified a correct outcome of the migration.

We need to be sure that no one is using the interest group during the migration. Therefore you are asked to:

• contact the members and ask them to pause their operations,

• inform them that they will have to use CIRCABC instead of CIRCA,

• tell them how to get an ECAS password (see annexe).

Roles and responsibilities

| |Data Migration Officer (WE) [pic] |IG Leader (YOU) |

| | |[pic] |

|Migration operations |[pic] | |

|Ask for an assessment environment, if | |[pic] |

|needed | | |

|Proceed assessment verifications |[pic] |[pic] |

|Make migration tool corrections or |[pic] | |

|adjustment | | |

|Data correction in CIRCA | |[pic] |

|Contact and manage users’ requests during | |[pic] |

|migration | | |

|Schedule migration |[pic] |[pic] |

|Agreement for final migration | |[pic] |

|End of process agreement | |[pic] |

Whom to contact?

The desktop migration officer:

Eva.KISZKA@ext.ec.europa.eu

The CircaBC helpdesk:

DIGIT-CIRCABC-SUPPORT@ec.europa.eu

Annex: How to get an ECAS password?

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