Fairy Festival - Welcome to The World of Faeries



15TH Annual World of Faeries Festival

Hosted by The World of Faeries., David and Gloria Yaeger

MERCHANDISE AND CRAFT VENDOR INFORMATION LETTER

Dear Vendor,

You are invited to apply for a booth in The World of Faeries Festival 2019. This year’s fairy festival theme is Somewhere Over the Rainbow. Spaces (10x10) are $150 for the weekend, with a balance due of $60 by June 1st. After June spaces are full price of $210. Spaces are filled on a first come basis. We are only accepting 55 vendors this year. We try to give previous vendors the same spot but that’s not a guarantee; it fills up fast. Just indicate this on your application and we’ll do our best. Credit cards are accepted or Pay Pal (just send as Friends and Family). Over 2,300 patrons attended last year. Your information stays on our website for a year and we give you free fliers for you to give out.

Dates of Festival - Saturday, August 3, 2019

Sunday, August 4, 2019

Times: Our official hours of operation are:

Saturday: 10am-7pm

Sunday: 10am-5pm

Location of Festival: Vasa Park

35 W 217 Route 31 (Main Gate)

South Elgin, IL 60177

Payment should be made out to:

The World of Faeries Inc.

REGISTRATION FORM AND PAYMENT ARE TO BE MAILED TO:

David and Gloria Yaeger

1672 Carlemont Drive #C

Crystal Lake, IL 60014

Email at day-glo1@

Call Dave or Gloria for Vendor Village or General Inquiries at 815-788-1630

The World of Faeries Festival

Vending Agreement

1. Exhibitor agrees to abide by all applicable laws, ordinances and regulations pertaining to health, Fire Prevention, and public safety.

2. Exhibitors are recommended to have a general commercial liability policy of insurance showing onsite coverage and food vendors are required to have liability insurance and proper health permits. Food vendors are required to contact Kane County for the proper permit. We make no arrangements.

3. Exhibitor agrees that all items sold must be listed and described on the attached vendor application.

We reserve the right to reject and remove ANY & ALL misrepresented or undesirable goods. This is NOT comparable to a flea market in ANY way. .

Photos: Handcrafted: (Percentage 80%) Please include at least 3 photos or send me .jpgs or a link to a website to view your products that you plan to sell at the show and/or representative of your display. You will not be accepted without this information. These are items created by you or someone you personally know. We reserve the right to limit categories. For Retail, items that are purchased at wholesale and then resold for a profit, may include statues, books etc. If you are not sure, please contact us.

NOTE: If we have pics from last year, just send pics of any NEW items. Also if you want pics or disk back, please include a self addressed envelope for returning.

Upon receipt of your application and payment, a space will be assigned to you. Each space is 10’x10’, unless you pay for a larger space. Please make sure your canopy size is the correct size for the space you requested. Please come prepared for ALL weather, use a good canopy, sides for closing down in the evening and good stakes. All the spaces are on grass. Decoration is required to fit the Fantasy theme. If you are unsure of what this means, we can assist you. Approximately 2 weeks before the festival, we will send some final instructions, a site map and parking passes. Space changes will not be allowed the day of the show.

Deadline: The final deadline for receiving applications and payment is in July but please note that is at full price of $210 for a 10x10 booth space. All sizes are at full price.

Acceptance: Please make sure to include contact information. If you are not accepted, you will be called within 2 weeks of receiving your registration form. Your check will be returned to you un-cashed.

Electricity: We do not offer a generator, but Park electricity will be available for a charge of $50 for the two days. The festival ends in daylight hours, and you can use battery powered fans. You must supply your own orange cord with adapter and it must be certified for outdoor use. The City of Elgin Fire Department will be inspecting both festival days to insure the proper hook ups.

4.) Exhibitor agrees to set up designated booth before 9:30am on both Saturday and Sunday and be open for business at 10:00am on Saturday and Sunday. NO SETUP AFTER 9:30 am.

5.) The Vendor must remain open until 7:00 pm Saturday and 5:00pm Sunday, unless weather dictates an earlier booth breakdown. Vendors will be permitted to start setting up on Friday, and must be broken down and offsite by 7:00pm on Sunday when fest is over.

6.) Any Vendor leaving early will not be invited back.

7.) The Vendor’s helpers must be present by 9:00 am on both festival days. No vendors or their helpers will be permitted to drive on the grounds after that time. Please make sure your helpers have their passes beforehand, along with instructions, and our cell numbers in case they are lost etc.

8.) Exhibitor shall keep the booth area clean. Vendor shall be responsible for removing any and all trash from their booth and surrounding area.

9.) Vendors are required to decorate their booth in accordance to the theme of the event. Undecorated plain white 10x10 booths will not be permitted.

10.) Tee shirts and jeans and shorts are not permitted. Contact us for ideas for decorating and costume. We don’t expect you to go out and rent a costume that is not necessary.

11.) Exhibitor agrees to stock sufficient inventory, supplies or commodities to adequately service the anticipated number of patrons that attend.

12.) Exhibitor is responsible for providing the entire contents, decorations, costumes and fixtures needed to complete their booth; including but not limited to: Tent, tables and chairs, display racks, etc.

13.) Exhibitor agrees to indemnify and hold harmless The World of Faeries Festival, and/or Vasa Park, its presenters, agents and employees from any and all claims, causes of action suits, damages, theft, injuries and losses to any person or goods arising out of or in any way connected with the renting of space in the festival. Exhibitor agrees that this is intended to be a full and final compromise and release of any claims, demands, causes, actions and causes of actions known or unknown.

14.) The World of Faeries will not be liable for refunds or any other liabilities whatsoever for the disruption of the festival due to reason of enclosure in which the festival is to be produced, being before or during the festival, destroyed by Fire or other calamity, or by any Act of God (including but not limited to weather), public enemy strikes, statutes, or any other cause.

15.) Exhibitor agrees to maintain the dignity and integrity of The World of Faeries Festival and will not perform any acts of a harmful nature. The World of Faeries reserves the sole right to ask any exhibitor or its employees to leave the festival that they feel are not acting in the best interest of the festival.

16.) Exhibitor understands that upon payment and confirmation, vending booth fees are non-refundable.

17.) Sales or Distribution of the following items at the festival will be strictly prohibited: Illegal Substances such as drugs and/or drug paraphernalia • No Animals/pets are allowed, park rules • Guns or other mechanical weaponry • (Entertainers decorative swords, knives etc, permitted only with prior approval). No alcohol is permitted in vendor’s booths or on grounds during festival hours. This is an alcohol free event.

18) All vendors are responsible for collecting their own sales tax and reporting it.

______  I understand and agree with all conditions of this contract. This application constitutes the whole agreement between the vendor and The World of Faeries Inc.

Initial

________________________________________________________

Signature of Exhibitor/Date

PLEASE RETURN THIS SIGNED PAGE ONLY WITH YOUR APPLICATION BELOW. THERE IS NO NEED TO INCLUDE THE PRIOR 3 PAGES OF THE VENDOR AGREEMENT, WHICH ARE YOURS TO KEEP FOR REFERENCE.

The World of Faeries Festival Vending Application

Please complete the business information below. PLEASE PRINT CLEARLY.

Your Name _ ___________ Vehicle License Plate # REQUIRED_____________________

RV parking only allowed in upper parking lot – NO HOOK UPS.

Business Name (if applicable, this means you have a tax ID). _______________________________________

Address _________________________________________________________________________________

City State Zip_____________________________Phone (___)___-___________________________________

email (PRINT CLEARLY) _____________________________

Website: (if you have one) This info remains on our website for 1 year______________________________

• Have you vended at our Festival before? ____ If so, when___________________________________

• If you are new to the festival, please share how you heard about us____________________________

• Please list items/services that will be offered within your booth. (use other side if necessary)

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

• Would you like some advertising flyers? Yes______ (check)

• Will you be arriving on Friday evening for early set up? Important!! Early set up is 4 pm to 8 pm only. Yes___ No____ We will be staggering arrival times and will send you your schedule. Don’t change your time, or come Friday without notifying us prior.

• Price range of listed items _______________________________________________________

• How many total staff members will you be bringing __________ You are allowed 2 plus YOU=3

• NOTE: You are allowed a maximum of 2 staff/workers per 10’ x 10’ space. There is a $10 charge for an Extra person. You will not be allowed to have 5 people at any time. Number of Extra Staff Workers _____x $10=$ ______________

• Names of Workers (Must be provided)______________________________________________

• License Plate # of all vendors/ and their Workers Vehicle(s) (Must be Provided)_________________________ Your number of passes will equal the number of vehicles. A pass will be provided for the vehicles you register with a License Plate #. Pass can be sent to your Worker(s) if you provide address, otherwise you are responsible to get them car pass.

Booth Options and Fees for weekend:

10 x 10 Craft/Retail - $210 ($150 due now; balance by 6/1 - $60.00)

10 x 20 Craft/Retail - $345 ($150 due now; balance by 6/1- $195.00)

10 x 30 Craft/Retail - $410 ($150 due now; balance by 6/1- $260.00)

12 x 12 Craft/Retail - $220 ($150 due now; balance by 6/1 - $70.00)

16 x 16 Craft/Retail - $370 ($150 due now; balance by 6/1 - $220.00)

16 x 32 Craft/Retail - $460 ($150 due now; balance by 6/1 - $310.00)

Vending Service and Rental Options:

• ____ Basic Craft/Retail Electric - $50 for weekend (Limited)

NOTE: Any Additional Costs for Special Electrical Hook-up Requirements are the sole responsibility of the Merchant, this includes Food Vendors. (No Exceptions)

VENDING COSTS:

Please add up all the costs checked above, including extra staff and electric and write in on line below:

$______________________

Please return by mail to:

David and Gloria Yaeger

1672 Carlemont Drive #C

Crystal Lake IL 60014

Payment by check should be made out to The World of Faeries Inc. For PayPal payments our ID is:

day-glo1@ Do not forget the hyphen in day-glo1. PayPal payment should come directly from your account – Send via Friends and Family or they will charge a fee which will be billed back to you.

ALL VENDOR VILLAGE APPLICATIONS OR GENERAL INQUIRIES ARE TO BE DIRECTED TO David and Gloria Yaeger at 815-788-1630 or day-glo1@

OFFICE USE ONLY: ______ Accepted/Confirmed _______ On website

_____ Flyers sent ______ Final Packets Mailed

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