The PEI Fall Flavours Festival

 For more information contact: Kelly Murphy, Operations ManagerE:kelly@versatilegroup.caWelcome to the 2020 edition of the PEI Fall Flavours Festival!The PEI Fall Flavours Festival is a unique culinary celebration highlighting authentic Prince Edward Island tastes and traditions. Incredible food, delightful venues, entertaining hosts and one-of-a-kind experiences make for an exceptional month of culinary events and adventures across the Island. The dates for this year’s festival are September 4th to October 4th, 2020. The Fall Flavours Fire Up FundWe are excited to continue the Fall Flavours Fire Up Fund for the second year in a row. This funding opportunity will support the development of brand new, innovative tourism demand-generating events presented by partners in the private sector. Non-profit organizations are not eligible for this fund.We are now accepting funding applications for the 2020 Festival! All information for your application should be outlined in the following pages.FALL FLAVOURS FIRE UP FUND APPLICATION DEADLINE – February 28, 2020The Fall Flavours Fire Up Fund was created to help private sector partners launch a new food event. We want to provide you with support during those first three years, when you’re in the development phase and need help the most. The ultimate goal? To create new, sustainable Fall Flavours events that return value to all partners.The Festival encourages applications from interested parties in the private sector that are ready to create an authentic, high-quality Fall Flavours experience that showcases PEI’s food, people, and culture in a unique venue. The event must also have a capacity of +75 attendees. These criteria must be met in order to be considered for this funding (see below for full criteria).All applications will be adjudicated by the Fall Flavours Management Committee. Up to two events/partners will be awarded funding in the amount of $6,000 each (over three years), based on the selection criteria outlined below and in the application form.This fund was created to help launch new one-of-a-kind sustainable culinary events to grow with the PEI Fall Flavours Festival well into the future. The PEI Fall Flavours team wants to provide support to new event concepts during the first three years, especially in the development phase when help is needed most. What we’re looking for are innovative, unique and authentic event ideas that provide festival goers with an extraordinary experience that they’ll be talking about for years to come. Applicants should think about cooking up an event idea that showcases PEI’s food, people and places at the forefront. However, these events need to go beyond a normal menu offering in a restaurant and aim to provide interactive and experiential aspects all while delivering top-notch food experiences. The key selection criteria and conditions for this funding opportunity include:Proposed event must showcase and celebrate:High-quality PEI food products PEI’s people (e.g. chefs, food producers, musicians, artists)A unique PEI setting(s)Proposed event must be a tourism demand generator and must have a min. capacity of 75 attendees. Proposed event will be judged on its uniqueness; dedication to creating a high-quality experience; and its overall authenticity and experiential aspectsThe following details must be included in the application: a clear description of the event, menu, location details (i.e. what makes the location unique); suggested ticket price, an event budget, and proposed dateThe application must also explain how the proposed event will ensure attendees have a high-quality experience, and how the event will help elevate the profile of the Island’s food products, people and placeThe application must provide details regarding the organizer’s relevant past experience in event planningSuccessful applicants will enter a three-year partnership with the PEI Fall Flavours Festival and receive $6,000 in funding over a three-year term. $3,000 will be provided in the 1st year, $2,000 in the 2nd year, and $1,000 in the 3rd yearTickets for the event must be sold through the PEI Fall Flavours Ticket portal and a 10% commission provided to the Festival for this serviceThe PEI Fall Flavours Festival will provide on-going marketing support to the successful events through its marketing assets, social media, website, and other marketing activities. The festival’s marketing team will work one-on-one with the Fire Up Fund recipient to develop a marketing plan for their engaged following to raise the awareness on their platforms for the new event. Section 1: General InformationEvent NameEvent Developer/Owner(Business Name/Organization)HST Number (if applicable)Mailing AddressWebsite AddressContact Person(include email address and phone number)Contact for Consumer InquiriesEvent Manager(if applicable)Proposed Date/TimeDate:Start Time:End Time:Name of Event VenueVenue Civic AddressSection 2: Event Overview & Organizing Experience1. Please provide a detailed description of your proposed PEI Fall Flavours Festival event.2. Your event must accommodate a minimum of 75 attendees. Please explain how you plan to ensure the event is a tourism demand generator.3. Please explain how you will go about ensuring attendees have a high-quality experience at the proposed event. The food offering is only part of the experience. Consider how you may incorporate storytelling, education, hands-on learning, music and the people behind the food.4. Please explain how the proposed event will help elevate the profile of the Island’s food products, people, and place.5. Please provide a detailed summary of the event owner’s or event manager’s past experience in event organizing, including any previous food event experience.6. Please attach a detailed budget.Section 3: Additional Event DetailsMenu for the Proposed Event(provide attachment if preferred)Event Features(Underline or Check ALL that Apply)? Sit down/Table Service? Indoor? Family Friendly? Roving Meal/Self-Service? Outdoors? Walking/standing requiredNames of local chefs and other hosts/entertainers(Please attach bios and photos where possible)Maximum # of Tickets Available for SalePricing of Event(please ensure you factor in costs for gratuity if applicable and the 10% Fall Flavours commission) HST will be added and collected by Fall FlavoursRetail Price AdultRetail Price Child (if applicable)Transportation Cost ifApplicable (Recommended at$20 per person)Event Budget(provide attachment if preferred)Tickets Sold OnlineTerms and Conditions-All Sales Final. No refunds.-All pricing is subject to HST and applicable service fees.-The Food Island Partnership will remit taxes on alltickets sold online and will pay to the operator the cost of the tickets sold minus taxes and the 10% commission.-Fall Flavours will provide bi-weekly updates June–August and weekly updates in September on number of online tickets sold and a final count 48 hours prior tothe event.Tickets Sold On-siteTerms and Conditions-Remitting taxes for tickets sold on site will be theresponsibility of the event organizer.-Tickets sold on site must have commission and service fees factored into the final price.-Fall Flavours reserves the right to monitor tickets sold on site with the number of tickets reported as sold.For Fall Flavours Use OnlyApproved By: Date:Comments or Special Considerations: ................
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