FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE



FAYETTEVILLE TECHNICAL COMMUNITY COLLEGEMINUTES OF THE BOARD OF TRUSTEESAugust 17, 2020Held at the Tony Rand Student Center Board Room at 10:00 a.m.Members PresentDr. Linwood Powell, Dr. Dallas M. Freeman, Dr. Dana Haithcock, Mr. Charles Harrell, Mr. William Hedgepeth, Mrs. Delores P. Ingram, Mr. Charles E. Koonce, Mrs. Suzannah Tucker, and Mr. William Wellons Jr.ZoomMr. Ronald C. Crosby, Jr., Mr. Chandan Y. Shankar, Mr. David R. Williford, and Mr. Jesse Watts.FTCC Personnel PresentPresident J. Larry Keen, Board Attorney and Vice President for Legal Services and Risk Management David Sullivan, Senior Vice President for Academic and Student Services Mark Sorrells, Senior Vice President for Business and Finance Robin Deaver, Vice President for Administrative Services Joe Levister, Vice President for Human Resources and Institutional Effectiveness Carl Mitchell, Executive Director of Marketing and Public Relations Catherine Pritchard, Executive Director for the Foundation Sandy Ammons, Associate Vice President for Curriculum Programs Tiffany Watts, Executive Assistant to the President Kay Williams, Audiovisual Technician Justin Longley, and Media Production Specialist Brad Losh. Recognition of GuestsCommissioner Larry Lancaster, Mrs. Lancaster, and Commissioner Jimmy Keefe.Guests via Zoom Commissioner Jeanette Council and Commissioner Glenn Adams.Call to OrderDr. Linwood Powell, Board ChairEthics Awareness and Conflict of Interest StatementDr. PowellDr. Powell read the Ethics Awareness and Conflict of Interest Reminder. No Conflict of Interest was identified.Approval of Minutes of June 15, 2020 MeetingDr. PowellMr. Hedgepeth moved to approve the June 15, 2020 minutes. The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.State of the College VideoHonorary Trustee Dr. Keen, President Cumberland County Commissioner Larry Lancaster was recognized and honored by the FTCC Board of Trustees as an Honorary Trustee on the Wall of Honor.Swearing-In Ceremony The Honorable Larry Lancaster Cumberland County CommissionerDr. Dallas M. Freeman – Reappointed by the Cumberland County School Board to a Four-year Term to Expire on June 30, 2024.Mr. Charles J. Harrell – Reappointed by the Board of County Commissioners to a Four-year Term to Expire on June 30, 2024.(2016)Mr. Jesse Watts – 2020-2021 Student Government Association President (Ex-Officio Member).COMMITTEE REPORTSBuilding and Grounds Committee Mr. William S. Wellons, Jr. ChairMr. Levister reported.Health Technologies Center Mechanical Renovation (Information Only) The Health Technologies Center was constructed in 1998.The Mechanical System in this building needs to be replaced.This system replacement is projected to cost $2,100,000.Update on the Nursing Renovation (Information Only)The closing of the Childcare Center made space available for the ADN renovation.Plans have been developed to renovate the first floor for simulation labs, skills labs, and offices.This renovation is estimated to cost $1,211,200.Golden Leaf Foundation is providing $961,200 for this renovation.County funds have been designated for the remaining $250,000.Culinary Arts Renovation (Information Only)The culinary arts facilities need electrical and natural gas upgrades, and upgrades for the kitchen.The kitchen area is approximately forty years old and is in need of renovation.Estimated cost of this renovation is $600,000.Update on the Fire and Rescue Training Center (Information Only)HH Architecture is the designer for this project.Barnhill Contracting Company is the Construction Manager-at-Risk for this project.Construction drawings were started July 20 and will be completed October 19.A value engineering meeting was held July 30, 2020 to get project costs within budget.Additional project costs include:Wetlands Permits for Burn Village property $ 13,000.00Backup Generator (225KW Natural Gas)220,290.00 $233,290.00Total project cost $20,349.180.(2015)Approval of Acceptance of Donation of Five Acres of PropertyThe property is currently owned by Windwood Holdings, LLC.Property is located behind Ski’s Auto in wooded area.A Phase I Environmental Assessment was conducted and no environmental issues were noted. Request approval of the acceptance of the donation of the five acres of property.Mr. Harrell moved to approve acceptance of donation of five acres of property. The motion was seconded by Dr. Freeman. A roll call vote was taken and the motion was unanimously approved by the Board.Human Resources Committee Mr. Ronald C. Crosby, Jr., ChairMr. Mitchell reported.Approval of Revisions in the Employment and Affirmative Action Manual Necessary to Comply with the U.S. Department of Education’s Title IX GuidanceThe U.S. Secretary of Education issued revised guidance related to Title IX processing. The Department of Education provided a press release in May 2020 outlining the new Title IX regulations. The key changes are provided for your convenience. Key provisions of the Department of Education's new Title IX regulation:This new federal Title IX regulation reflects Secretary DeVos' commitment to ensuring that every survivor's claim of sexual misconduct is taken seriously, and every person accused knows that guilt is not predetermined.Defines sexual harassment to include sexual assault, dating violence, domestic violence, and stalking, as unlawful discrimination on the basis of sex.Provides a consistent, legally sound framework on which survivors, the accused, and schools can rely (this includes live hearings with direct and cross-examinations).Requires schools to offer clear, accessible options for any person to report sexual harassment.Empowers survivors to make decisions about how a school responds to incidents of sexual harassment.Requires the school to offer survivors supportive measures, such as class or dorm reassignments or no-contact orders.Protects K-12 students by requiring elementary and secondary schools to respond promptly when any?school employee has notice of sexual harassment.Holds colleges responsible for off-campus sexual harassment at houses owned or under the control of school-sanctioned fraternities and sororities.Restores fairness on college and university campuses by upholding all students' right to written notice of allegations, the right to an advisor, and the right to submit, cross-examine, and challenge evidence at a live hearing.Shields survivors from having to come face-to-face with the accused during a hearing and from answering questions posed personally by the accused.Requires schools to select one of two standards of evidence, the preponderance of the evidence standard or the clear and convincing evidence standard – and to apply the selected standard evenly to proceedings for all students and employees, including faculty.Provides "rape shield" protections and ensures survivors are not required to divulge any medical, psychological, or similar privileged records.Requires schools to offer an equal right of appeal for both parties to a Title IX proceeding.??Gives schools flexibility to use technology to conduct Title IX investigations and hearings remotely. (2014)Protects students and faculty by prohibiting schools from using Title IX in a manner that deprives students and faculty of rights guaranteed by the First Amendment.Mr. Shankar moved to approve the revisions in the Employment and Affirmative Action Manual necessary to comply with the U.S. Department of Education’s Title IX guidance and approval for President Keen to make minor subsequent changes. The motion was seconded by Mrs. Ingram. A roll call vote was taken and the motion was unanimously approved by the Board.Finance Committee Mr. David R. Williford, ChairMrs. Deaver reported.College’s Emergency Leave Policy #4 and Current Leave Options (Information Only)Emergency Leave #4Policy The following is the College’s Emergency Leave #4 Policy in response to the COVID-19 event and is available for use, subject to the availability of funding. These provisions are subject to modification or discontinuation at any time based on COVID-19 developments and Executive Orders. Emergency Leave #4 Policy Provisions This policy ends prior versions of Fayetteville Technical Community College’s (FTCC) State of Emergency Leave. FTCC will grant COVID-19 related leave when it is allowed by the Families First Coronavirus Response Act (FFCRA). This leave was made available April 1, 2020, and expires December 31, 2020. Please see the attached (previously shared) Federal Poster that provides eligibility information and the attached (previously shared) Federal Leave document to help explain how to apply for FFCRA leave and to answer common questions. In addition to FFCRA leave, FTCC extends emergency leave provisions not covered by the FFCRA leave, as explained below, for the period of July 1, 2020 through July 31, 2020, or the end of Phase 3 (as defined by a future executive order issued by the Governor), whichever is first. The maximum allowed hours under these provisions is 176, assuming the leave provisions stay in place through July 31, 2020.FTCC will consider requests for emergency leave from employees unable to work due to elder care needs *as a result of the closure of a facility due to COVID-19*. Employees using emergency leave for this reason are paid at 1/3rd the regular pay rate. Employees may elect to use their pre-existing vacation, bonus, or sick leave to supplement this emergency leave in order to keep their paycheck whole.FTCC will consider requests for emergency leave from employees who are *not scheduled to work onsite*, cannot telework because their position and duties cannot be performed remotely, and reasonable alternate work is not feasible or productive. Employees using emergency leave for this reason are paid at 1/3rd the regular pay rate. Employees may elect to use their pre-existing vacation or bonus leave to supplement this emergency leave in order to keep their paycheck whole. o FTCC will consider requests for emergency leave from employees who have exhausted their FFCRA leave (federal leave referred to in second bullet above) at 1/3rd the regular pay rate. Employees may elect to use their pre-existing leave to supplement this emergency leave in order to keep their paycheck whole. Under this scenario, if an employee uses emergency leave due to a COVID-19 related illness, COVID-19 related quarantine, or a potential COVID-19 medical diagnosis, the employee may elect to use pre-existing sick, vacation, or bonus leave as a supplement. If an employee uses emergency leave due to any other reason (underlying health condition, childcare, etc.), the employee may use pre-existing vacation or bonus leave as a supplement. (2013)Additional ClarificationAn employee is not eligible for FFCRA leave or paid emergency leave if he/she was on other preapproved leave, chooses not to work, or is unavailable for reasons other than allowable COVID-19 related situations and must use available and applicable leave types, if approved.An application is required in order use FFCRA leave. This is a federal requirement. Directions are included in the attached Federal Leave document. The leave will be recorded as “FFCRA ER Sick Leave” on an employee’s applicable timekeeping documentation. An application is not required to use the non-FFCRA covered portions of the leave provisions explained above. Requests to use this portion of the leave provisions should be discussed and approved by each employee’s immediate supervisor. The leave will be recorded as “emergency leave #4” on an employee’s applicable timekeeping documentation.Biannual Pension Spiking Report (Information Only)The report is based on contribution-based benefit cap. The college has six employees that were listed on the report. They were flagged due to a promotion with increase in salary and additional instructional contracts. The employees and contributions are regularly checked by the college. Approval of 2020-2021 Miscellaneous General Funds Proposed BudgetThe Miscellaneous Current General Funds Budget for Fiscal Year 2020-2021 provides for payment of appropriate expenditures as approved by the President. Revenues to fund this budget include interest income and vending commissions. The proposed budget for 2020-2021 is $156,250.00.Mr. Williford moved to approve the 2020-2021 Miscellaneous General Funds Proposed Budget of $156,250.00. The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of 2020-2021 Student Services Proposed BudgetThe Student Services proposed budget provides for salaries/benefits, SGA administrative expense, travel, student events (includes intermural/club support), first aid supplies, membership dues, SGA officers’ stipend, ID card equipment maintenance and supplies, equipment/furniture and software. The proposed 2020-2021 Student Services Budget is $203,900.00.Mr. Williford moved to approve the 2020-2021 Student Service Proposed Budget of $203,900.00. The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of 2020-2021 Athletics Proposed BudgetThe 2020-2021 Athletics proposed budget provides for salaries/benefits travel gear/athletic supplies, travel, uniforms, accident insurance, miscellaneous service contracts, tax on ticket sales, membership dues, equipment, and facility rental. The proposed 2020-2021 Athletics Budget is $629,158.00.Mr. Williford moved to approve the 2020-2021 Athletics Proposed Budget of $629,158.00. The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.(2012)Approval of NCCCS 3-1, Amended Project – New Facility, Project #2441, “Fayetteville Technical Community College, Cumberland County Regional Fire and Rescue Training Center” Amending Project to increase the total budget by $233,290,00. This will bring the total cost of Project #2441 to $20,349,180.00. The increase is due to the cost of a generator and also to cover additional Wetland Permitting that is needed.Mr. Williford moved to approve the NCCCS 3-1, Amended Project – New Facility, Project #2441, “Fayetteville Technical Community College, Cumberland County Regional Fire and Rescue Training Center.” The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of NCCCS 3-1, Amended Project – Renovation of Existing Facility, Project #2546, “Nursing Renovation” Project is amended to remove the reference of “Cumberland Hall” in regards to the project. The Nursing Renovation will not be located in the former Early Childhood Education Center.Amended to increase the cost of the project by $250,000.00 for the multi-purpose room, restrooms, and office space. The total cost of Project #2546 will by $1,211,200.00.Mr. Williford moved to approve the NCCCS 3-1, Amended Project – Renovation of Existing Facility, Project #2546, “Nursing Renovation.” The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of NCCCS 3-1, New Project – HVAC, Project #2555, “Health Technology Center Mechanical Renovation” New Project is for replacement of all Air Handler Units (AHUs) located in the Health Technology Center. Existing units are over 25 years old. New and replacement of existing duct work will be needed. AHUs are no longer energy efficient and lack dehumidification which over the years has caused problems in the entire building. Upgrade with Siemens control panels.Mr. Williford moved to approve the NCCCS 3-1, New Project – HVAC, Project #2555, “Health Technology Center Mechanical Renovation.” The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of NCCCS 3-1, New Project – Renovation of Existing Facility, Project #2556, “Culinary Renovation” This project will consist of electrical, gas, and flooring renovations on the current facility.Mr. Williford moved to approve the NCCCS 3-1, New Project – Renovation of Existing Facility, Project #2556, “Culinary Renovation.” The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of NCCCS 3-1P, Amended Project – Property Purchase, Project #2427, “Transportation Technology Building” Agreed upon purchase price of Project #2427 is $2,510,000 (includes closing costs) from self-supporting and technology fee institutional funds. Purchase includes contiguous acreage that is also contiguous to FTCC’s Fayetteville Campus.Mr. Williford moved to approve the NCCCS 3-1P, Amended Project – Property Purchase, Project #2427, “Transportation Technology Building.” The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.(2011)Planning Committee Mr. Ronald C. Crosby, Jr., ChairMr. Mitchell reported.The 2020-2025 Strategic Plan (Information Only)A copy of the 2020-2025 Strategic Plan was provided to the Board of Trustees for their review. The Strategic Plan will be presented for approval consideration at the September 21, 2020 Board of Trustees meeting. The College’s Official Handbooks and Manuals (Information Only)The official manuals and handbooks were provided as information. Other than the Title IX revisions requested for approval at today’s Human Resources Committee meeting, the manuals and handbooks reflect changes previously approved by the Board of Trustees. The College will bring the Handbooks and Manuals back for your approval consideration at the September 21, 2020 Board of Trustees meeting.Program Committee Mr. Charles E. Koonce, ChairDr. Sorrells reported.Corporate & Continuing Education 2019-2020 Enrollment and FTE Report (Information Only)For the reporting year 2019-2020, FTCC ranked #1 in the NC Community College System in earned Instructional FTE. This is the third year in which the College has been rated the top performer in Instructional FTE. FTCC also achieved the top ranking when comparing all CE Aggregated Annual Instructional FTE. Both of these accomplishments are important especially in light of our enrollment being rated third highest in the state. Growth in CE headcount has occurred over the past three years with the College improving from #5 to #4 and now #3 in student enrollment. (2010)FTCC Receiving Funds to Establish the Carolina Cyber Security Network (Information Only)Along with partners, Gaston College and Montreat College, FTCC has been awarded funds by the State to start up the Carolina Cyber Network. The Carolina Cyber Network is designed as a structured, collective, and comprehensive talent development program designed to address a growing workforce gap and protect the financial and intellectual property (IP) of North Carolina’s public agencies and private sector businesses. A total of $3,250,000 was awarded through the Department of Information Technology to support FTCC and Montreat with developing a statewide workforce initiative to meet the growing employment needs for cyber professionals. FTCC’s share of the project will be approximately $1,350,000. The program is designed to create a talent development pipeline reaching youth at early stages (i.e., middle school) in their personal development and later as adults to shape interest, create hope and choice, introduce “essential life” skills, equip individuals with core technical skills, provide support to help them navigate the road to success, and create opportunities for graduates and professionals to reenter training to upgrade their skills. This holistic approach to workforce development will leverage a diverse set of community colleges and 4-year institutions to prepare significant pools of talent to adequately defend our state and country against cyber threats from foreign actors. The model is designed to leverage and elevate existing capabilities to prepare participants for mission-critical, high-wage, in-demand jobs. FTCC Chosen to Participate in the Spring Cohort of Supporting Change and Reform in Preservice Teaching in North Carolina (SCRIPT-NC) (Information Only)FTCC is one of only two colleges from the NC Community College System invited by UNC General Administration to join the Spring 2021 cohort of Supporting Change and Reform in Preservice Teaching in NC (SCRIPT-NC). Over the next two years, faculty from our Education department will be engaged in a series of activities to redesign the program, courses, and practicum experiences in the teacher preparation program to address inclusion and diversity. Applicants were selected based on service to diverse populations, commitment to inclusion, and through the identification of clear and specific next steps in which SCRIPT-NC can assist.Educational Attainment Goal – 50.1% County Level Educational Goal by 2030 (Information Only)My Future NC has waged a campaign across the state to raise the current educational attainment level from its current rate in 2019 of 51.5% toward a goal of 66% by 2030 to match the nation’s employment requirements of business and industry. The Lumina Foundation (A Stronger Nation, February 2020) estimates that by 2025 sixty percent of Americans will need a high-quality credential and/or an associate’s degree or higher to meet growing employment needs. To reach the state attainment goal, institutions will be required to maintain current rates of attainment, but also significantly increase the number of people who enroll in educational programs and earn credentials recognized by industry and/or degrees beyond high school.Currently, Cumberland County’s educational attainment level is 37.9%. To assist NC in meeting its attainment goal in 2030, the county must increase the percentage of residents ages 25-64 that earn a short-term credential or an associate’s degree or higher to 50.1%. Over the next few months, FTCC will be working toward a stated goal for the college to adopt regarding the increased number of students graduating with a high-quality credential or degree.(2009)Special Trustees’ Business/CommentsDr. Linwood Powell, Board ChairACCT Leadership Congress Reimagined as Virtual Experience, October 5–8, 2020, 2020 NCACCT Virtual Leadership Seminar, Friday, August 28 – 9:00 a.m. to 12:30 a.m.Election of Officers for 2020-2021Board Chair – Mrs. Ingram opened the floor for nominations for Board Chair for the 2020-2021 year. Mr. Harrell nominated Dr. Linwood Powell for the office of Board Chair. Mr. Koonce seconded the nomination. Mrs. Tucker moved that nominations be closed and Dr. Powell be named Chair by acclamation. A roll call vote was taken and the motion was unanimously approved by the Board.Vice Chair – Dr. Powell open the floor for nominations for Vice Chair 2020-2021. Dr. Freeman nominated Mr. William Wellons for the office of Vice Chairman. Mr. Shankar seconded the nomination. Mr. Harrell moved that the nominations be closed and Mr. Wellons be approved as Vice Chair by acclamation. A roll call vote was taken and the motion was unanimously approved by the Board.Secretary – Dr. Powell opened the floor for nominations for the office of Secretary. Mrs. Tucker nominated Mrs. Delores Ingram for the office of Secretary. Dr. Freeman seconded the motion. Mr. Koonce moved that the nominations be closed and Mrs. Ingram be approved as the Secretary by acclamation. A roll call vote was taken and the motion was unanimously approved by the Board. SGA Report Mr. Jesse Watts, SGA PresidentThe SGA is hosting a Welcome Back event for the students today. Stations are set up around campus to provide masks and hand sanitizers.Online events for coping mechanisms are being planned.President’s Report Dr. J. Larry Keen, PresidentNext Board Meeting – Monday, September 21, 2020AdjournmentDr. Powell adjourned the meeting.________________________________Dr. Linwood Powell, Chair_________________________________Mrs. Delores P. Ingram, Secretary(2008) ................
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