CS-214 Position Description Form



|CS-214 | | 1. Position Code |

|REV 8/2007 | |SPEDCSTE |

| |State of Michigan | |

| |Civil Service Commission | |

| |Capitol Commons Center, P.O. Box 30002 | |

| |Lansing, MI 48909 | |

|Federal privacy laws and/or state confidentiality |POSITION DESCRIPTION | |

|requirements protect a portion of this information. | | |

|This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its |

|accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete|

|the form. |

|This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can |

|since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE |

|THIS PAGE. |

| 2. Employee’s Name (Last, First, M.I.) | 8. Department/Agency |

| |Education |

| 3. Employee Identification Number | 9. Bureau (Institution, Board, or Commission) |

| |P-20 System & Student Transitions |

| 4. Civil Service Classification of Position | 10. Division |

|Special Education Consultant 11-13 |Office of Special Education (OSE) |

| 5. Working Title of Position (What the agency titles the position) | 11. Section |

|State Complaints Consultant | |

| 6. Name and Classification of Direct Supervisor | 12. Unit |

|Rebecca McIntyre, Ed Consultant Manager 15 |Program Accountability |

| 7. Name and Classification of Next Higher Level Supervisor | 13. Work Location (City and Address)/Hours of Work |

|Janis Weckstein, State Administrative Mgr. 16 |John Hannah Bldg, Lansing, MI 8:00-5:00 |

| 14. General Summary of Function/Purpose of Position |

|The State Complaints Consultant receives and investigates special education state complaints filed with the Office of Special Education (OSE) as mandated by |

|the Individuals with Disabilities Education Act (IDEA) and its final federal implementing regulations, the Michigan Administrative Rules for Special Education |

|(MARSE), and Michigan’s state complaint and due process hearing procedures. The State Complaints Consultant is responsible for investigating and completing |

|final reports within the strict federal timeline for each assigned special education state complaint filed. The State Complaints Consultant is responsible for |

|maintaining a caseload of state complaints in a timely manner, answering questions pertaining to special education, and providing technical assistance to the |

|field. |

|For Civil Service Use Only |

| 15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty. |

|List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent. |

|Duty 1 |

|General Summary of Duty 1 65 % of Time |

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|Manage and coordinate a caseload of complaints in a timely fashion. |

|Individual tasks related to the duty. |

|Conduct investigations and monitor completion. |

|Suggest corrective actions for confirmed violations and monitor their satisfactory completion. |

|Provide consultation related to the above functions. |

|Conduct onsite investigations and follow up as needed. |

| |

|Duty 2 |

|General Summary of Duty 2 25 % of Time |

|Provide technical assistance regarding special education laws and complaint investigation procedures. |

|Individual tasks related to the duty. |

|Answer the information phone line on a schedule determined by the supervisor. |

|Provide advice and consultation to school districts, parents, attorneys, and disability organizations relative to rights and responsibilities given through |

|laws pertaining to special education. |

|Provide organized in-service to intermediate school district (ISD) personnel assigned to complaint investigations. |

|Attend relevant in-service training provided to OSE by outside agencies. |

|Provide in-service, as directed, to new OSE personnel assigned to complaint management. |

|Provide in-service to personnel contracting with ISDs for complaint investigation. |

|Duty 3 |

|General Summary of Duty 10 % of Time |

|Policy development and other miscellaneous responsibilities. |

|Individual tasks related to the duty. |

|Assist the OSE in the development of policies and documents. |

|Identify issues precipitated by complaints received by the OSE. |

|Process issues that may have policy implications. |

|Work cooperatively to address and resolve issues. |

|Other duties as assigned. |

| 16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, |

|if necessary. |

|Analyzing the nature of state complaints in accordance with state and federal laws, rules, and regulations. |

| 17. Describe the types of decisions that require your supervisor’s review. |

|Review analysis of complaint relative to applicable laws. |

|Review of legal findings for sufficiency to support conclusion. |

|Review of intended corrective action prior to issuing order. |

| 18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the |

|amount of time and intensity of each activity and condition. Refer to instructions on page 2. |

|Normal office environment; no unusual physical or strength-related requirements. |

|Some travel is required and may include overnight travel. |

| 19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than |

|10, list only classification titles and the number of employees in each classification.) |

|NAME |CLASS TITLE |NAME |CLASS TITLE |

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| 20. My responsibility for the above-listed employees includes the following (check as many as apply): |

|Complete and sign service ratings. Assign work. |

|Provide formal written counseling. Approve work. |

|Approve leave requests. Review work. |

|Approve time and attendance. Provide guidance on work methods. |

|Orally reprimand. Train employees in the work. |

| 21. I certify that the above answers are my own and are accurate and complete. |

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|Signature Date |

NOTE: Make a copy of this form for your records.

|TO BE COMPLETED BY DIRECT SUPERVISOR |

|22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why? |

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|The position description is accurate. |

| 23. What are the essential duties of this position? |

| |

|The State Complaints Consultant receives and investigates special education state complaints filed with the Office of Special Education (OSE) as mandated by |

|the Individuals with Disabilities Education Act (IDEA) and its final federal implementing regulations, the Michigan Administrative Rules for Special Education |

|(MARSE), and Michigan’s state complaint and due process hearing procedures. The State Complaints Consultant is responsible for investigating and completing |

|final reports within the strict federal timeline for each assigned special education state complaint filed. The State Complaints Consultant is responsible for |

|maintaining a caseload of state complaints in a timely manner, answering questions pertaining to special education, and providing technical assistance to the |

|field. |

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| 24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed. |

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|Updated for recruitment. |

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| 25. What is the function of the work area and how does this position fit into that function? |

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|The OSE has the general supervisory responsibility to assure compliance with all state and federal law requirements for special education, allowing all |

|students with disabilities access to a free appropriate public education. The Program Accountability Unit fulfills many mandated regulatory functions and |

|provides state leadership in the development of special education policy and systems reform. The State Complaints Consultant position helps ensure that |

|students with disabilities receive an appropriate education and that all rights, including due process rights, are preserved. |

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| 26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position? |

|EDUCATION: |

|Master’s Degree in special education, school social work, school psychology, or a related field in Education. |

|EXPERIENCE: |

|One year of professional administrative or consultative experience in the field of special education is required for the 12-level. |

|Two years of professional administrative or consultative experience in the field of special education, including one-year equivalent to a Special Education |

|Consultant 12, is required for the 13-level. |

|KNOWLEDGE, SKILLS, AND ABILITIES: |

|Thorough knowledge of state and federal law, rules and regulations pertaining to special education. |

|Knowledge about the dispute resolution process. |

|Ability to evaluate special education programs. |

|Ability to work within prescribed timelines and meet strict deadlines. |

|Ability to analyze the conditions and needs of school districts and make recommendations for improvement or corrections accordingly. |

|Ability to research and synthesize policy issues. |

|Ability to understand and analyze data to inform policy decisions and develop and improve systems. |

|Ability to “conduct” telephone meetings/investigations and develop professional reports. |

|Ability to collaborate and work in a team environment. |

|Ability to work with diverse groups and obtain cooperation with others in carrying out initiatives. |

|Ability to resolve conflicting high-priority requirements. |

|Ability to conduct and participate in workshops, in-service education conferences and public meetings. |

|Ability to maintain records and prepare reports/correspondence related to the work. |

|Ability to communicate effectively and maintain favorable public relations. |

|Ability to develop, implement, maintain, and evaluate procedures and processes within a system framework. |

|CERTIFICATES, LICENSES, REGISTRATIONS: |

|Additional Requirements Preferred: Thorough legal knowledge of MARSE (Michigan Administrative Rules for Special Education) and IDEA (Individuals with |

|Disabilities Education Act) special education rules and regulations is preferred. A Juris Doctorate Degree and Dispute Resolution training are also preferred. |

|NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. |

| 27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities |

|assigned to this position. |

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|Supervisor’s Signature Date |

|TO BE FILLED OUT BY APPOINTING AUTHORITY |

| 28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor. |

| 29. I certify that the entries on these pages are accurate and complete. |

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|Appointing Authority’s Signature Date |

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