Federal Programs Handbook 2021 - 2022

Federal Programs Handbook 2021 - 2022

Disclaimer: The contents of this handbook are currently under revision by the Alabama State Department of Education. This handbook is subject to change at any time given updates in federal or state legislation or guidance. LEAs are responsible for local program implementation. Any questions not addressed in the handbook should be directed to an assigned Alabama Department of Education (ALSDE) federal programs education specialist.

TABLE OF CONTENTS

Federal Programs Overview...................................................................................................................... 8 2020-2021 Monitoring Schedule ............................................................................................................... 8 Federal Programs Department Directory................................................................................................... 9 Alabama Continuous Improvement Plan (ACIP) ....................................................................................... 10

Overview ........................................................................................................................................... 10 Assurances ......................................................................................................................................... 10 Process .............................................................................................................................................. 10 Additional Resources .......................................................................................................................... 11 eGAP Consolidated Application .............................................................................................................. 13 Overview ........................................................................................................................................... 13 Assurances ......................................................................................................................................... 13 Process .............................................................................................................................................. 13 Additional Resources .......................................................................................................................... 16 Federal Program Allocations & Guidance ................................................................................................ 17 Federal Program Statutes ................................................................................................................... 17 Federal Program Regulations and Guidance ........................................................................................ 17 Fiscal Requirements for Federal Programs............................................................................................... 18 Maintenance of Effort (MoE) .............................................................................................................. 18 Supplement, Not Supplant (SNS) ......................................................................................................... 18

Title I, Part A Requirements.......................................................................................................................18 Other Federal Programs.............................................................................................................................20 Presumptions of Supplanting for Federal Programs ................................................................................. 21 Chart of Supplement Not Supplant ........................................................................................................... 21 Comparability..................................................................................................................................... 21

Alabama State Department of Education July 6, 2021 | Page 2

Unless otherwise noted, all references to ESSA in this document refer to the Elementary and Secondary Act of 1965 (ESEA), as amended by Every Student Succeeds Act (ESSA) of 2015.

Transferability.................................................................................................................................... 23 Time and Effort .................................................................................................................................. 24 Translation and Interpretation of Services .............................................................................................. 27 Inventory Management for Federal Programs ......................................................................................... 29 Federal Programs Monitoring ................................................................................................................. 34 Records Retention.................................................................................................................................. 41 Evidence-Based Intervention .................................................................................................................. 42 Individual Federal Program Information.................................................................................................. 45 Title I, Part A ? Improving the Academic Achievement of the Disadvantaged ........................................ 45

Purpose ....................................................................................................................................................... 45 LEA Identification and Selection of School Attendance Areas and Schools, and Allocations of Title I Funds to School Attendance Areas and Schools ....................................................................................... 45 Improving Basic Programs Operated by Local Education Agencies..........................................................48 Title I, Part A ? Foster Care Program .................................................................................................... 50 General Information................................................................................................................................... 50 LEA Foster Care Plans ................................................................................................................................. 50 Best Interest Determination when Considering Education Stability for Students in Foster Care ........... 52 Additional Foster Care Resources..............................................................................................................54 Title I, Part A ? Preschool .................................................................................................................... 55 Funding Preschools with Title I Dollars ..................................................................................................... 55 Evidence-Based Screeners ......................................................................................................................... 56 Additional Title I Preschool Resources ...................................................................................................... 60 Title I, Part A ? Parent and Family Engagement.................................................................................... 61 Purpose ....................................................................................................................................................... 61 General SEA Responsibilities Under ESSA .................................................................................................62 LEA Parent and Family Engagement Policy ............................................................................................... 62 Local School Parent and Family Engagement Policy and School-Parent Compact ..................................63 Allowable Uses of Funds for Parent and Family Engagement .................................................................. 63 LEAs - Uses of Funds ................................................................................................................................... 63 Parent and Family Engagement Worksheet .............................................................................................. 64 Schools - Allowable Uses of Funds............................................................................................................. 65

Alabama State Department of Education July 6, 2021 | Page 3

Unless otherwise noted, all references to ESSA in this document refer to the Elementary and Secondary Act of 1965 (ESEA), as amended by Every Student Succeeds Act (ESSA) of 2015.

Parents Right to Know - Professional Qualifications ................................................................................ 65 Title I, Part C ? Migrant Children Education ......................................................................................... 66

General Information................................................................................................................................... 66 Mission Statement ..................................................................................................................................... 66 What is the Migrant Education Program (MEP)? ...................................................................................... 66 What is the Goal of the Migrant Education Program?..............................................................................66 Who are the Migrant Workers?.................................................................................................................67 What Makes a Child Eligible for the Migrant Program? ........................................................................... 67 Why Give Special Help to Migrant Children? ............................................................................................ 67 What are the Laws Concerning School Enrollment and Attendance of Undocumented Children and Young Adults?.............................................................................................................................................67 Social Security Numbers for Migrant Students ......................................................................................... 68 Documentation of Free Meal Eligibility for Migrant Children .................................................................. 68 Equity Statement........................................................................................................................................68 Home-School Liaison (HSL) Roles & Responsibilities ................................................................................ 68 Migrant Education Supplemental Services................................................................................................ 71 Summer Program Information...................................................................................................................74 Priority for Services .................................................................................................................................... 75 Out-of-School Youth Services .................................................................................................................... 76 Migrant Parents..........................................................................................................................................79 Migrant Preschoolers ................................................................................................................................. 81 "End of Eligibility" for Migrant Students ................................................................................................... 81 What Should the Home Liaison Expect from the State Department of Education? ................................ 83 Collaboration between Migrant and Homeless Education Staff .............................................................. 83 Procedures and Forms ............................................................................................................................... 84 Title I, Part D ? Neglected or Delinquent Children Programs ................................................................. 89 General Information................................................................................................................................... 89 Purpose of Title I, Part D Statute ............................................................................................................... 89 Title I, Part D, Subpart I .............................................................................................................................. 89 Title I, Part D, Subpart II ............................................................................................................................. 90 Title I Part D, Uses of Funds, Subpart I ...................................................................................................... 90

Alabama State Department of Education July 6, 2021 | Page 4

Unless otherwise noted, all references to ESSA in this document refer to the Elementary and Secondary Act of 1965 (ESEA), as amended by Every Student Succeeds Act (ESSA) of 2015.

Title I Part D, Uses of Funds, Subpart II ..................................................................................................... 90 Monitoring for Title I, Part D......................................................................................................................91 Consolidated State Performance Report (CSPR) ....................................................................................... 91 Annual Count..............................................................................................................................................91 Annual Count Requirements Checklists .................................................................................................... 92 Additional Neglected or Delinquent Resources ........................................................................................ 94 Title II, Part A ? Supporting Effective Instruction .................................................................................. 95 Overview of Title II, Part A ......................................................................................................................... 95 Purpose ....................................................................................................................................................... 95 Planning ...................................................................................................................................................... 95 Consultation ............................................................................................................................................... 96 eGAP Title II, Part A Plan............................................................................................................................96 LEA Authorized Use of Funds ..................................................................................................................... 96 Evaluation ................................................................................................................................................... 99 What is an "Evidence-Based" Intervention? ........................................................................................... 100 Professional Development.......................................................................................................................100 Teacher and Paraprofessional Qualifications..........................................................................................101 Title III, Part A ? Language Instruction for English Learners & Immigrant Students .............................. 102 Overview of Title III, Part A......................................................................................................................102 Home Language Survey............................................................................................................................103 Foreign Exchange Students ...................................................................................................................... 104 Title III, Part A Funds Allowable Uses of Funds ....................................................................................... 105 Title III Funds Stakeholder Consultation ................................................................................................. 107 Title III Funds LEA Administrative Costs .................................................................................................. 108 Title III Funds Maintenance of Effort ....................................................................................................... 108 Title III Funds Equitable Services ............................................................................................................. 108 Title IV, Part B ? 21st Century Community Learning Centers ................................................................ 109 Federal Guidelines....................................................................................................................................109 Federal Legislation, Regulations, and Guidance ..................................................................................... 110 Laying the Foundation ............................................................................................................................. 111 Advisory Council ....................................................................................................................................... 112

Alabama State Department of Education July 6, 2021 | Page 5

Unless otherwise noted, all references to ESSA in this document refer to the Elementary and Secondary Act of 1965 (ESEA), as amended by Every Student Succeeds Act (ESSA) of 2015.

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