Duty Statement Form 12/15/92
Position Duty Statement
|Date: 8/31/2020 |Name of Incumbent: VACANT |
| | |
|Civil Service Title: |Position Number: |
|Specialist, Student Services Planning and Development |364-700-2565-006 |
|Working or Job Title: |Division/Unit: |
|CalWORKs Specialist |Educational Services and Support |
|Supervisor's Civil Service Title: |Location: |
|Education Administrator I (Educational Services and Support) |Sacramento, CA |
|Supervisor's Working Title: |Work Hours/Shift: |
|Dean, Educational Services and Support |Full Time, Monday - Friday |
|Conflict of Interest Disclosure Category: |License or Other Requirement: |
| 1 2 3 4 N/A |N/A |
|Supervises: |
|n/a |
|You are a valued member of the Agency’s team. You are expected to work cooperatively with team members and others to enable the Agency to provide the highest level of |
|service possible. Your creativity and productivity are encouraged. Your efforts to treat others fairly, honestly and with respect are important to everyone who works |
|with you. |
|Program Identification: |
|The Educational Services and Support Division provides leadership and technical assistance for policy and programs that support student access, equity and success. The |
|Division administers more than $700 million annually in categorical and grant funds that help colleges provide support services across the campus and supplemental |
|services for special programs and populations. |
|Summary Statement: |
|Under the direction of the Dean, the California Work Opportunity and Responsibility to Kids (CalWORKs) Specialist will provide leadership in the planning, development, |
|implementation, and evaluation of the activities and functions of the California Community Colleges CalWORKs and Temporary Assistance to Needy Families (TANF) programs.|
|This requires collaborating with various Educational Services and Support Programs, including, but not limited to: Extended Opportunity Programs and Services (EOPS), |
|Cooperative Agencies Resources for Education (CARE), Cooperating Agencies Foster. Youth Educational Support (CAFYES), Disabled Students Programs and Services (DSPS), |
|Mental Health Services, Student Equity, Student Success and Support, Student Financial Aid, and Veterans Services, as well as other Chancellor's Office divisions |
|(Academic Affairs, Technology Research and Information Systems (TRIS), and Institutional Effectiveness and other divisions as needed). Additionally, this position |
|collaborates with the California Department of Social Services (CDSS), county human services agencies, workforce partners and other external entities. This position is |
|also provides support to one of the seven college regions served by the Regional Programmatic Support unit. |
|Essential Functions (E) – Marginal Functions (M) |
|% |Job Description |
|40 % |Program Development and Policy Analysis: Provide leadership and coordination to the CalWORKs program in the planning, development, implementation and |
|(E) |evaluation of activities and functions. Develop and interpret policies and procedures for the CalWORKs program. Work with stakeholders to review and discuss|
| |recommendations and forward them to the dean as needed. Develop and monitor the interagency agreement with CDSS. Participate in CalWORKs workgroups with |
| |CDSS. Represent sub-unit at division and agency meetings. Work closely with the Regional Programmatic Support unit Chancellor's Office staff to assure |
| |effective collaboration among the programs. Oversee the application and allocation process for the CalWORKs program. Serve as liaison with other Educational|
| |Services and Support programs and other divisions within the Chancellor's Office. Serve as liaison to external agencies, committees, work groups, etc., as |
| |necessary. |
|20% |Technical Assistance: Provide policy and technical information and support to the colleges regarding interpretation of legislation, budget act language, |
|(E) |policies, and procedures affecting the CalWORKs program. Oversee, coordinate, and conduct in-service trainings via Zoom, conferences, workshops, and |
| |one-on-one communications by email or telephone. Serve as resource for districts, colleges, and Chancellor's Office personnel on program statute, policy and|
| |procedural matters. |
|15% |Program Evaluation: Oversee the analysis and approval of the CalWORKs and TANF funding plans and budgets and assist in ongoing monitoring and evaluation of |
|(E) |the effectiveness of program activities. Develop reports for the Legislature, the Department of Finance and the Governor's Office regarding CalWORKs program|
| |activities and outcomes. Act as lead liaison with MIS and Research to compile data and summarize findings on CalWORKs students, program activities and |
| |outcomes. Oversee the completion of surveys, studies and reports. Collaborate with EOPS/CARE/CAFYES programs to review outcomes for similar student |
| |populations. |
|10% |Legislation: Monitor CalWORKs and federal TANF legislation and other related legislation as needed. Perform bill analysis and testify as requested. Develop |
|(E) |and advocate CalWORKs policy positions in consultation with the Dean. |
|10% |Fiscal Planning and Allocation: Monitor state and federal budget appropriations for tbe program (and within the terms of interagency agreement with CDSS). |
|(E) |Develop BCPs for CalWORKs funding. Oversee funding application and allocation process for the CalWORKs program and collaborate with other staff as needed. |
| |Act as lead liaison with Fiscal Services and Accounting on CalWORKs fiscal issues. Develop fiscal reports and revenue and expenditure estimates for CalWORKs|
| |funding. Act as liaison with districts and the CDSS on CalWORKs fiscal issues. |
|5% |Other Duties: Other duties as required in support of the mission and goals of the Division and Vision for Success. |
|(E) | |
| |
|IMPACT AND CONSEQUENCE OF ERROR: |
|Delays, inaccuracy or incomplete reports could result in loss of funding or tracking of Division resources. |
|Errors in judgment or decisions could affect community colleges liability for the inappropriate expenditure of funding. |
|PROFESSIONAL CONTACTS: |
|Frequent contact with CCCCO staff at all levels |
|Frequent contact with other state agencies and community colleges and districts |
|SPECIAL PERSONAL CHARACTERISTICS: |
|Ability to work independently and take initiative with minimal guidance or direction. |
|Ability to work collaboratively as a team member. |
|Strong oral and written communication skills especially presentation and facilitation capabilities. |
|Strong analytical, research, and presentation skills. |
|Positive attitude, open-mindedness, flexibility, and tact. |
|Commitment to quality service that exceeds expectations. |
|Excellent organizational skills. |
|Focus attention to detail and follow-through. |
|Multi-task, meet deadlines, and adjust to changing priorities in a cooperative manner. |
|Good attendance and punctuality record. |
|Consistently exercise a high degree of initiative. |
|Analyze situation and adopt effective course of action. |
|Provide backup to other staff during absences. |
|Working proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. |
|Communicate confidently and courteously in a clear and concise manner in a diverse community. |
|WORKING AND ENVIRONMENTAL CONDITIONS: |
|Communicate in a clear and concise manner to a diverse audience |
|Work in a climate-controlled, open office environment under artificial lighting. |
|Ability to telework during COVID-19 pandemic |
|Exposure to computer screens and other basic office equipment. |
|Periodic overnight travel may be required |
|I have read and understand all the requirements and information above and discussed the duties listed above with my supervisor and can perform them either with or |
|without reasonable accommodation (RA). (If you believe you may require RA, please discuss this with your hiring supervisor. If you are unsure whether you require RA, |
|inform the hiring supervisor who will discuss your concerns with the RA Coordinator.) |
|Employee Signature: |Date: |
| |
| |
|I have discussed the duties of this position with and have provided a copy of this duty statement to the employee named above. |
|Supervisor Signature: |Date: |
| |
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