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3964305-70358000Records Management and Information Governance Standards at a GlanceDecember 2018right355600Contoural provides information regarding business, compliance and litigation trends and issues for educational and planning purposes. However,?legal information is not the same as legal advice – the application of law to an individual or organization's specific circumstances. Contoural and its consultants do not provide legal advice.?Readers should consult with competent legal counsel for professional assurance that our information, and any interpretation of it, is appropriate to each reader’s situation.00Contoural provides information regarding business, compliance and litigation trends and issues for educational and planning purposes. However,?legal information is not the same as legal advice – the application of law to an individual or organization's specific circumstances. Contoural and its consultants do not provide legal advice.?Readers should consult with competent legal counsel for professional assurance that our information, and any interpretation of it, is appropriate to each reader’s situation.Mark Diamond, CEO & Founder, Contoural, Inc.Sometimes organizations want to refer to outside records management and Information Governance standards and frameworks to ensure their program is both meeting standards as well as industry best practices. The table below details the more prominent frameworks and standards.Records Management and Information Governance Frameworks and StandardsRecords ManagementACC Records Management Maturity Model ISO?15489-1:2001Legal and Regulatory Requirements (10K+)Generally Accepted Recordkeeping Principles (GARP)Information Governance Maturity Model (IGMM)Federal Sentencing GuidelinesEDRM Information Governance ModelAHIMA Information Governance Principles for HealthcareeDiscoverySedona Sedona Case Law (Pension Committee v. Bank of America, Victor Stanley v. Creative Pipe, Chin v. Port Authority)TRECPractice Direction 31B (UK)Information SecurityFIPS 199ISO 27001, 27002HIPAAEU General Data Protection Regulation (GDPR) Privacy ShieldPCI RequirementsState Privacy LawsGLBAData Storage and ITITILISO 32000-1 (PDF)CORBATable 2. IG Frameworks and StandardsWhile there are specific regulations and laws covering retention of specific records, there are not well-accepted standards for records policies and programs. There are some general, somewhat vague and loosely-defined frameworks for both records management and larger Information Governance programs. Furthermore, there are many frameworks and standards in other compliance areas that impact records management. Unfortunately, however, there is no single standard that can serve as a guide for developing a program or schedule. In general, we recommend looking at a variety of standards when putting a program together. Many of the frameworks and standards listed above are only focused on one small piece of records management or Information Governance, such as eDiscovery. Some are well-defined standards and most are less prescriptive frameworks. IGMM, for example, is at best a framework. It does not provide much prescription on targeting specific levels of maturity. Few of these provide any type of objective measurement against current capability. In summary, focus on specific record retention regulations, however, be careful about getting caught up in somewhat nebulous records management frameworks. Instead, focus on program execution.Additional Information on This TopicBuilding a Modern Information Governance Strategy Information management is getting harder. Organizations face increasing data volumes, more stringent legal and regulatory recordkeeping requirements, stricter privacy rules, increasing threats of breaches and decreasing employee productivity. Companies are also finding that their older, legacy archive strategies are increasingly ineffective in this new environment. This is driving organizations to rethink their approach, developing more modern Information Governance strategies centered around electronic information. This white paper discusses these information management challenges and details how they can be addressed through a modern Information Governance strategy.To view a complimentary copy, visit Freshman Orientation: Records Management 101 Launching or updating a records management program can be a daunting task. Building interest in the program, working with other departments and getting employees to care can be difficult. As companies find themselves awash in paper and especially electronic documents, they face increasing pressure to properly classify and manage this information to meet legal and regulatory records retention requirements, privacy rules, and security needs. Join Tom Mighell and Mark Diamond of Contoural for a practical discussion on how to get people interested in Records Management and how do you evolve your records management into a more impactful Information Governance program To view the webinar, click here. Creating and Managing a Global Records Management Program Records management can be challenging for global companies that face a myriad of record retention requirements across all the countries in which they operate. Creating a compliant and accurate policy, and more important actually executing the policy can be daunting, especially for electronic information that easily crosses borders. Today many companies are upgrading their programs, adopting modern, truly global record management strategies that are easier to execute. Join Kathryn Hilton and Mark Diamond from Contoural us as they discuss smarter approaches for global records management.To view the webinar, click here. About ContouralContoural is the largest independent provider of privacy and Information Governance consulting services. Selling no products nor providing any “reactive” eDiscovery services the company serves as a trusted advisor to more than 30% of the Fortune 500 as well as numerous small and medium-sized enterprises. Contoural is sponsor of ACC’s Information Governance Network as well as sponsor of ACC’s Legal Operations Network Records Management Toolkit. Additional information is available at . ................
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