Job Description



Job DescriptionJob TitleAccounting Clerk - NEGReports toFinance Director. All staff positions ultimately report to the President. Salary: $23,000 to $27,000Type of position: Hours: 40 / week FORMCHECKBOX Exempt FORMCHECKBOX Non-exemptMAJOR FUNCTION Performs accounts payable, purchasing, and general ledger functions in support of the Accountant and Finance DirectorMAIN ACTIVITIES Uses MIP Nonprofit Series Pro Accounting software, Microix Workflow Modules, MS Word, MS Excel and various other PC software.Receives and reviews Vouchers for accuracy and necessary backup documentation. Processes customer payment requests and budgeting of customer obligations. Reports customer ITA activity to the Scholarship Unit.Receives and reviews Purchase Requisitions (PR) for accuracy and necessary backup documentation. Prepares Purchase Orders (PO) upon receipt of completed PR’s and follows up on approval and submittal of PO’s to vendors. Maintains PO records.Maintains Encumbrances as a method of adhering to budgeted expenditures.Maintains computer-based and hard copy vendor records and files. Receives and verifies vendor invoices, contractor reports, and employee Expense Reports. Resolves discrepancies and assigns general ledger codes as appropriate. Inputs vendor invoices into Accounts Payable.Prepares batches of vendor invoices for payment, matching PO’s with invoices. Selects invoices for payment and presents to Finance Director for approval.Prepares checks and presents to Finance Director for President’s signature and approval.Makes file copies of checks, adds supporting documentation and prepares checks for mailing. Processes paid invoices and updates vendor files.Assists Accountant with maintenance of timekeeping software and processing of biweekly payroll.Maintains Finance Department files.Provides technical assistance to staff as well as assistance to workforce monitors and auditors.Provides backup to Administrative Assistant/Facilities Coordinator for front desk coverage including phones, mail, errands or other duties as necessaryStrives to achieve highest level of customer satisfaction, including internal customers, participants and contracted customers. Identifies opportunities and recommend actions for continuous improvement in all activities.Strives to achieve highest level of customer satisfaction, including internal customers, participants and contracted customers. Identifies opportunities and recommend actions for continuous improvement in all activities.Local travel may be required.work experience requirementsMinimum of 2 years experience in accounting/bookkeeping. Knowledge, skills and abilitiesAttention to detail.Good organizational skills.Ability to multi-task.Experience with accounting software and other databases. Internal and External Customer Service Oriented. Proficient with MS office with superior skills in Excel. Verbal and written communications skills are necessary. applicable Strengths themesResponsibilityDeliberativeCommunicationeducation requirementsAS in Accounting or Certificate in Accounting. High School Diploma or GED equivalent. Additional qualifying education and/or experience which provide the necessary knowledge, skills and abilities may be substituted on a year-for-year basis.BENEFITSFull time employees are eligible for full benefits after introductory periods with successful job performanceOffered by: (President)Date:ACCEPTED AND RECEIVED:Date:Date Hired: ................
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